Transmission Module
Operating mode
Main functionalities of the Transmission Module:
- Encryption and decryption of documents
- Transmission of documents to supervisory authorities
- Keystore generation
- Certificate Request generation and activation
System requirements
e-file is compatible with all Windows and Mac Os versions.
The only real requirement, in addition to internet access, is to have a java 1.8 or above execution environment
This can be downloaded directly from Java official webpage, and following the default installation link.
Reporting services using www.e-file.lu
| Additional information | |
|---|---|
| Java Runtime Environment (JRE) | At least Java version 1.8 needs to be installed on each computer that needs to encrypt or decrypt data.
Alternative installation are:
|
| Java web start enabled | The Transmission Module is launched using Java Web Start which is part of the default installation of a JRE. You have to associate this kind of file (.jnlp) with Java Webstart. To do so you have to make a right click on the file : • Open with |
| Proxy, antivirus | Your system (proxy, antivirus,...) must allow .jar and .jnlp files to be downloaded The ports 80 (HTTP) and 443 (HTTPS) must be enabled as well as those technical URLs : www.e-file.lu/WSEfileFlex, www.e-file.lu/WSEfile, www.e-file.lu/ECH |
| Read and write access to e-file working folders | The Transmission Module needs read and write access to e-file working folders. Therefore, the keystore is imported by default in the "workdir" directory on the C:\ drive: C:\Users\<username> \efile\workdir. |
| Cookies | Cookies have to be enabled How to enable Cookies |
| Web browsers | e-file is compliant with most current browsers. Please call us if you have a particular configuration. |
Chrome 
|
The default installation of Chrome works correctly. |
Edge Chromium 
|
The new Microsoft Edge is based on Chromium and was released on January 15, 2020. It is compatible with all supported versions of Windows, and macOS.. |
Internet Explorer  |
(-) At least Internet Explorer version 11 needs to be installed on your computer.
(-) 'Do not save encrypted pages to disk' has to be unchecked. |
Firefox 
|
The default installation of Firefox works correctly Please refer to the section : Firefox and Safari compatibility. |
Safari 
|
The default installation of Safari works correctly Please refer to the section : Firefox and Safari compatibility.
|
Luxtrust certificate
| Additional information | |
|---|---|
| LuxTrust certificate order | For encryption purposes, a Luxtrust SSL certificate is mandatory to use our services. To be able to order the certificate on Luxtrust’s webpage www.easyssl.lu you need to use a modern browser (Chrome, Firefox, Safari, IE10 ...) |
Manual file transmission
Our Transmission Module allows you to submit reports and documents to Luxembourg authorities.
Transmission Module Migration
E-file Crypto JAVA application is replaced by a new transmission module application that opens directly in the browser.
Transmission Module Technologie
.PNG)
Transmission Section
.PNG)
Keystore Selection
.PNG)
Sending types
See them on excel or below
| Sending type | Reporting | Example | Multiples possible |
Detailed information | Internal business ID |
|---|---|---|---|---|---|
| 08/371 FIS prospectus | SIF: (-) Prospectus (PC) (-) Offering document (DE) (-) Letter of explanation (LE) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-PC-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-DE-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 83 |
| 08/371 FIS report | SIF: (-) Annual Report (AR) (-) Letter of explanation (LE) (-) Other periodic report (RO) (-) Movements in the securities portfolios (PM) SICAR: (-) Annual Report (AR) (-) Letter of explanation (LE) (-) Other periodic report (RO) (-) Movements in the securities portfolios (PM) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-AR-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RO-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-PM-LL-0000.pdf DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-AR-LL-0000.pdf DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RO-LL-0000.pdf DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-PM-LL-0000.pdf |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 87 |
| 08/371 report | UCI: (-) Annual Report (AR) (-) Semi-annual report (SR) (-) Letter of explanation (LE) (-) Other periodic report (RO) (-) Movements in the securities portfolios (MP) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-AR-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-SR-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RO-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-PM-LL-0000.pdf |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 89 |
| 08/371 report not in 08/371 | (-) Auditor report (RR) (-) Report on agreed-upon procdrues to meet Hong Kong Securities (HK) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RR-LL-0000.pdf (OPC Loi 2010) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-HK-LL-0000.pdf (OPC Loi 2010) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RR-LL-0000.pdf (OPC Loi 2007) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RR-LL-0000.pdf (SICAR) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RR-LL-0000.pdf (Inv. Fund Manag.) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-RR-LL-0000.pdf (Inv. Fund Manag.) |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 88 |
| 08/371 UCI prospectus | UCI: (-) Prospectus (PC) (-) Simplified prospectus (PS) (-) Letter of explanation (LE) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-PC-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-PS-LL-0000.pdf DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 84 |
| Agrément société de gestion | tbd | tbd | No | - | bus 5 and 1 wkf 67 |
| AIF Reporting | AIFREP | AIFREP-P12345678-A00000001-F00000000-00000000-MAN-20140129145000.zip AIFREP-P12345678-A00000111-V00002222-00003333-AIF-20140129145000.zip |
No | ProductCoverage#Alternative_Investment_Fund_Managers_(AIFM) | bus 54 wkf 24 |
| AML_AIFM_REG Reporting | E-file should no longer be used for this procedure -ET-!!!!!! | DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-BD-LL-0000.pdf DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-CO-LL-0000.pdf DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ET-LL-0000.pdf DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-BC-LL-0000.pdf DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf |
No | ProductCoverage#Investment_Funds | bus 21 wkf 133 |
| AnaCredit | ANTREF ANTT1M ANTT2M ANTT2Q |
ANTREF_201801_LUB00999_20180205-001.xml ANTT1M_201801_LUB00999_LUB00999_20180205-001.xml ANTT2M_201801_LUB00999_LUB00999_20180205-001.xml ANTT2Q_201803_LUB00999_LUB00999_20180405-001.xml |
Yes | ProductCoverage#Credit_Institutions | bus 74 wkf 122 |
| BCL statistics | S0.1; S1.1; S1.4; S1.5; S1.8; S1.9; S2.5-L; S2.5-N; S2.8; S2.9-L; S 2.9-N; S3.2 |
S0001_L1_20130616_B000000999_B000000999_20130617_001.xml | No | ProductCoverage#Credit_Institutions | bus 13 wkf 96 |
| COREP report | COFREP | COFREP-B00000999-2014-03-CCOREP-00-L-N-S-CCOREP.xbrl COFREP-B00000999-2014-03-CCOREP-00-L-N-S.zip COFREP-B00000999-2019-12-SRESOL-00-L-N--.zip |
No | ProductCoverage#Credit_Institutions | bus 72 wkf 85 |
| Credit institution reporting | AR: Annual Report AS: Annual report consolidated CO: Compliance Report GR: Governance Report IA: Internal Audit Report IC: ICAAP ID: ICAAP Consolidated LF: Long Form Report LC: Long Form consolidated LD: Long form branch or specific participation ML:ManagementLetter MC: Management letter consolidated RC: Risk Control Report RP: Recovery Plan SC: Single Customer View LG: Reconciliation LuxGAAP FINREP RR: Results distribution BD: AC member list IL: ILAAP IM: ILAAP consolidated AC: Audit report on AML/CTF MF: Audit report on rules of conduct MM: Head quarter annual report RE: Report on out-of-court complaint resolution TR: Table on out-of-court complaint resolution AD: Circ. 18/697 annexe1 |
DOCREP-B00000998-00000000-0000-2009-12-31-LG-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-RR-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-BD-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-IL-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-IM-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-AC-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-MF-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-MM-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-RE-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-TR-EN-0000.pdf DOCREP-B00000998-00000000-0000-2009-12-31-AD-EN-0000.pdf |
No | ProductCoverage#Credit_Institutions | bus 27 wkf 92 |
| CRS report | CRS | CRS_20170615114523_CRS701_2016_B_19751234567_01234567890M00000000_P.xml | No | ProductCoverage#Financial_Institutions_-_Common_Reporting_Standard_(CRS) | bus 68 wkf |
| CSSF attestation | CSSF attestation request | - | No | - | bus 21 wkf 104 |
| CSSF enquiry | ESPREP | ESPREP-B0999-2008-06-STT.xls | No | ProductCoverage#Credit_Institutions | bus 15 wkf 78 |
| Data payment collection (CDP) | V1.1 - V1.300-F | V0101_L2_201601_W000000003_B000000999_20160201_001.xml | Yes | ProductCoverage#Payment_Institutions/Electronic_Money_Institutions | bus 36 wkf 74 |
| Divers/Autres | tbd | tbd | No | - | bus 5 wkf 73 |
| EDP report | EDPREP | EDPREP-Z9999-2011-03-Z11-L0-L-N--.xls | No | ProductCoverage#Electronic_Money_Institutions | bus 29 wkf 109 |
| EME report | EMEREP | EMEREP-W9999-2011-03-W11-L0-L-N--.xls | No | ProductCoverage#Electronic_Money_Institutions | bus 34 wkf 110 |
| Envoi de documents à la CSSF | tbd | tbd | No | - | bus 1 wkf 79 |
| FATCA sending | FATCA | FATCA_20150520080022_F0_2016_B_1970010112345_006M8M.00000.LE.442_P.xml | No | ProductCoverage#Financial_Institutions_-_Foreign_Account_Tax_Compliance_Act_(FATCA | bus 60 wkf |
| Fin. Rep. of GFI | (-) Annual management company report (AR) (-) Letter of explanation (LE) (-) Management company rep., other frequency (RO) (-) Response to the CSSF (-) Miscellaneous report |
DOCREP-S00001234-00000000-0000-2018-01-15-AR-EN-0000.pdf DOCREP-S00001234-00000000-0000-2018-01-15-LE-EN-0000.pdf DOCREP-S00001234-00000000-0000-2018-01-15-RO-EN-0000.pdf DOCREP-A00001234-00000000-0000-2018-01-15-AR-EN-0000.pdf DOCREP-A00001234-00000000-0000-2018-01-15-LE-EN-0000.pdf DOCREP-A00001234-00000000-0000-2018-01-15-RO-EN-0000.pdf no naming convention no naming convention no naming convention |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 80 |
| FINREP report | B2.4 B2.5 |
FRCREP-B9999-2007-12-B24-L2-L-N--B24.XML FRCREP-B9999-2007-12-B24-L2-L-N--.zip |
No | ProductCoverage#Credit_Institutions | bus 73 wkf 86 |
| Issuing companies reporting (=> BCL - Financial Companies reporting) |
S2.16 S2.17 |
S0216_L1_201406_DSE0003524_DSE0003524_20140720_001.xml S0217_L1_201406_DSE0003524_DSE0003524_20140720_001.xml |
Yes | ProductCoverage#Financial_Companies | bus 35 wkf 90 |
| Key investor document | Key Investor Information Document | DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-KI-LL-0000.pdf (OPC Loi 2010) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-KI-LL-0000.pdf (OPC Loi 2007) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-KI-LL-0000.pdf DOCREP-VNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-KI-LL-0000.pdf |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 108 |
| Long forms CSSF 09/423 | (-)Long Form reports (LF) | DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LF-LL-0000.pdf | Yes | ProductCoverage#Investment_Funds | bus 21 wkf 81 |
| Management company report | SGOREP | SGOREP-S9999-2009-03-G21-L2-S-N--.xls | No | bus 26 wkf 95 | |
| Management letters CSSF 09/423 | Management letters (ML) (OPC Loi 2010, OPC Loi 2007, SICAR) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ML-LL-0000.pdf (OPC Loi 2010) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ML-LL-0000.pdf (OPC Loi 2007) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ML-LL-0000.pdf (SICAR) |
No | ProductCoverage#Investment_Funds | bus 21 wkf 82 |
| Management letters of GFI | (-) Management letters (ML) (Investment fund manager (IFM) Gestionnaire des fonds d'investissment (GFI)) (-) Letter of explanation (LE) |
DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ML-LL-0000.pdf DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ML-LL-0000.pdf DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-LE-LL-0000.pdf |
No | ProductCoverage#Investment_Funds | bus 21 wkf 125 |
| Management regulation/status | (-) DOCREP MR: Management Regulations of UCITS (MR) (-) DOCREP AI: Articles of Incorporation of UCITS (AI) (-)DOCREP AI: Articles of Incorporation of SICAR (AI) |
DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-MR-LL-0000.pdf (OPC Loi 2010) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-MR-LL-0000.pdf (OPC Loi 2007) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-AI-LL-0000.pdf (OPC Loi 2010) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-AI-LL-0000.pdf (OPC Loi 2007) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-AI-LL-0000.pdf (SICAR) |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 108 |
| Mifir reporting | TAFREP | TAFREP-B00000001-2017-04-15-123456.xml | No | ProductCoverage#MiFID_II_/_MiFIR | bus 71 wkf 115 |
| MMF reporting | MMFREP | MMFREP-P00000789-O00000654-00000123-2020-Q1-0001.zip MMFREP-P00000789-O00000654-00000123-2020-Y1-0001.zip |
No | bus 83 | |
| Modification group UCI | (-) Prospectus (-) Prospectus Addendum (-) Registration request (-) Incorporating documents (-) Other informational and marketing documents (-) Depositary bank agreement (-) Management agreement (-) Advisory agreement (-) Distribution agreement (-) Domiciliation agreementt |
No file name convention | No | - | bus 5 and 1 wkf 69 |
| Modification société gestion | tbd | tbd | No | - | bus 5 and 1 wkf 70 |
| Modification UCI | (-) Prospectus (-) Prospectus Addendum (-) Registration request (-) Incorporating documents (-) Other informational and marketing documents (-) Depositary bank agreement (-) Management agreement (-) Advisory agreement (-) Distribution agreement (-) Domiciliation agreementt |
No file name convention | No | - | bus 5 and 1 wkf 68 |
| Non LU UCI registration | KIID, prospectus, FactSheet... | KIIDOC-2017-12-21-EN-LU-2017-12-21-IE0012345678-12121212.pdf | No | - | bus 30 wkf 107 |
| Notification 2002/77 | tbd | tbd | No | - | bus 1 wkf 72 |
| Other closing documents of GFI | (-) Risk management function(GR) (-) OPCVM instruments information (ID) (-) Compliance Function (FC) (-) Internal audit function report (IA) (-) LBC/FT Obligation (BC) (-) Complaints handling (TP) (-) Authorized third party complaints (LP) (-) Risk Management Procedure (PG) (-) Organization chart (OG) (-) Mandates table (TM) (-) Delegates of RFI (RD) (-) Branch activity (AS), (-) Own funds ratio (FP) (-) Risk management procedure AIFM (PN) (-) Minutes of meetings of the governing body (Board of directors or management board) (BD) (-) Minutes of the conducting officers' meeting during the year 2018, during which LBC / FT topics were discussed (CO) (-) Evidence that all of the manager's employees have completed AML / CFT training (ET) |
DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-GR-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-GR-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-GR-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-GR-LL-0000.pdf (FIAAG) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ID-LL-0000.pdf (SIAG Partie I Loi 2010) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-ID-LL-0000.pdf (GFI chapitre 15 Loi 2010) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-FC-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-FC-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-FC-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-FC-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-IA-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-IA-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-IA-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-IA-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-BC-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-BC-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-BC-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-BC-LL-0000.pdf (FIAAG DOCREP-SNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-TP-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-TP-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-TP-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP-YYYY-MM-DD-TP-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-LP-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-LP-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-LP-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-LP-LL-0000.pdf FIAAG DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PG-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PG-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PG-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PG-LL-0000.pdf (FIAAG DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PN-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PN-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PN-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-PN-LL-0000.pdf FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-OG-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-OG-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-OG-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-OG-LL-0000.pdf (FIAAG DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xls (IFMs) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xlsx (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xls (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xlsx (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xls (SIAG/FIAAG) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xlsx (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xls (FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-TM-LL-0000.xlsx (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-RD-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-RD-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-RD-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-RD-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-AS-LL-0000.pdf (IFMs) (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-AS-LL-0000.pdf (IFMs) (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-AS-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-AS-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-FP-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-FP-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-FP-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-FP-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-BD-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-BD-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-BD-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-BD-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-CO-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-CO-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-CO-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-CO-LL-0000.pdf (FIAAG) DOCREP-SNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-ET-LL-0000.pdf (IFMs) DOCREP-ANNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-ET-LL-0000.pdf (IFMs) DOCREP-ONNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-ET-LL-0000.pdf (SIAG/FIAAG) DOCREP-KNNNNNNNN-CCCCCCCC-PPPP -YYYY-MM-DD-ET-LL-0000.pdf (FIAAG) |
Yes | ProductCoverage#Investment_Funds | bus 21 wkf 126 |
| OTHER reporting (=> CSSF) |
OTHREP | OTHREP-B9999-HELLO_WORLD.xlsx | No | ProductCoverage#Other_reporting_CSSF_BCL | bus 19 wkf 93 |
| Payments balance | BOP | BOP101_20130616_B000000999_B000000999_20130617_001.xml | Yes | ProductCoverage#Credit_Institutions | bus 12 wkf 105 |
| PSF report | PSFREP | PSFREP-P9999-2008-03-P11-L1-L-N--.xlsx | No | ProductCoverage#Professionals_of_the_Financial_Sector_(PFS) | bus 18 wkf 94 |
| Rapport narratif (CAA) (Companie) - Governance Re |
no source files | N01V-LU-01-20181231-CAA-LEIDéclarant-LEIDéposant.pdf | No | ProductCoverage#Insurance_Corporations | bus 62 wkf 64 |
| Rapport narratif (CAA) (Réviseur) - Governance Rep |
no source files | N05V-LU-01-20181231-CAA-LEIDéclarant-LEIDéposant.pdf | No | ProductCoverage#Insurance_Corporations | bus 62 wkf 63 |
| Reporting CSDR | CSDREP | CSDREP-B00000001-B00000001-2018-Q4-20190101-1.zip | No | ProductCoverage#Credit_Institutions | bus 78 wkfxxx |
| Reporting EDIFACT | B4.4 (Credit institutions) | B0001809.T01 | No | ProductCoverage#Credit_Institutions | bus 73 wkf 86 |
| Reporting IORP | SUFREP | SUFREP-ENNNNNNNN-TJJJJJJJJ-SSSSSSSS-YYYY-MM-R-TTTTTT-LL-C-D-S.zip | No | ProductCoverage#Institutions_for_Occupational_Retirement_Provision | bus 80 wkf 130 |
| Reporting S1.12-L | S1.12-L | S0112-L_L0_201905_B000000999_B000000999_20130605_001.xml | No | ProductCoverage#Credit_Institutions | bus 76 wkf 124 |
| Reporting securities by securities of issuing companies (=> BCL - Financial Companies reporting) |
TPTIBS | TPTIBS_L1_201406_DSE0003524_DSE0003524_20140720_001.xml | Yes | ProductCoverage#Financial_Companies | bus 35 wkf 90 |
| Reporting Sicar | SICREP | SICREP-B999999-K999990000-2008-06-K31-L0-L-N.xls | No | ProductCoverage#Investment_Funds | bus 17 wkf 112 |
| Reporting U | U1.1 | U11REP-B00000012-O00008450-00000002-201512-RAP-1421893257541.xml | No | ProductCoverage#Investment_Funds | bus 8 wkf |
| Security by security Banks | TPTBBL; TPTBBN; TPTBHR; TPTBHN | TPTBBL_L4_201804_B000000999_B000000999_20180617_001.xml | No | ProductCoverage#Credit_Institutions | bus 20 wkf 97 |
| SHS-Group reporting | SHSGRP | SHSGRP_201709_LUB00999_20171206_001.xml | No | ProductCoverage#Credit_Institutions | bus 75 wkf 123 |
| SIAG (03/108) | (-) Miscellaneous (-) Miscellaneous report (-) Reponse to the CSSF |
No file name convention | No | - | bus 5 and 1 wkf 71 |
| Solvency II Reporting | no source files | S01V-LU-01-20181231-CAA-LEIDéclarant-LEIDéposant.pdf | No | ProductCoverage#Insurance_Corporations | bus 62 wkf 44 |
| Titrisation vehicles (=> BCL - Securitisation Vehicles reporting) |
S2.14 S2.15 TPTTBS |
S0214_L1_201412_T000000999_T000123001_20150120_001.xml S0215_L1_201412_T000000999_T000123001_20150120_001.xml TPTTBS_L1_201412_T000000999_T000123001_20150120_001.xml |
Yes | ProductCoverage#Securitisation_Vehicles | bus 23 wkf 98 |
| UCI agreement Since 01/11/2019 the creation and transmission of the 5001 procedure via our channel is no longer possible. |
(-) Prospectus (-) Registration request (-) Incorporating document (-) Other informational and marketing documents (-) Depositary bank agreement (-) Management agreement (-) Advisory agreement (-) Distribution agreement (-) Domiciliation agreementt (-) Miscellaneous agreement |
No file name convention | No | - | bus 5 and 1 wkf 66 |
| Various correspondence (OTH) (=> BCL -OTHER reporting) |
OTXREP | OTXREP-B0nnn-BOP_IDE_2015_B0nnn_20160615_001.xls | Yes | ProductCoverage#Other_reporting_CSSF_BCL | bus 22 wkf 75 |
| Wrong name: Management company end the right name should be => Financial reports of Management companies) |
(-) Management letters (-) Annual management company report (-) Semi-annual management company report (-) Management company report, other frequency (-) Miscellaneous report (-) Response to the CSSF (-) Explanation letter (-) Auditor's report |
No file name convention | No | - | bus 5 and 1 wkf 80 |
Special case: UCI attestation request
The request of CSSF attestation can be done via the Transmission module
You need to use the Sending Type : CSSF Attestation
Then enter your request in the description area, no document is required
General tab
The General tab has to be used in the following cases:
Case 1:
(-) Transmission of all reportings that have been generated by our Report Generation module and transmitted through the Transmission button available in the form.
=> List of all reportings that can be created manually with our Report generator
Case 2:
(-) Transmission of replies to source files initiated by the supervising authorities
| Report naming convention |
Detail | Supervising authority | Circular | e-file User Guide |
|---|---|---|---|---|
| SPJ | Replies to Notification and execution of court orders 646REP 663REP 664REP |
CSSF | Circular 13/566 | How to reply to court orders issued by investigating judges of Luxembourg |
| U11 | Replies to to U11 (Global Feedback) | CSSF | (-) CSSF - Circular 15/627 (-) CSSF - Circular 12/540 (-) CSSF - File naming convention U1.1 reporting |
How to reply to U1.1 Global feedback |
| CPR, RAC, RDI, RGO,RLB, RRE, ESP, ETR, RSO,FIR |
Replies to source files received from the CAA | CAA | (-) Circulaire 15/10 (-) File naming convention |
Wiki-CAA Manual |
Solving the most common problems
Reporter is blocked
The message below is generated if your LUXTRUST e-file SSL certificate has not been registered with the CSSF.
For some reportings, the LUXTRUST e-file SSL certificate used by the reporting entity must be registered with the CSSF, before sending any files, according to the registration procedure described in the CSSF 08/334.
The LUXTRUST e-file SSL certificate must be registered with the CSSF for the below reportings:
- FINREP (CSSF circular 08/344)
- COFREP (CSSF circular 08/344)
- ESP (Special enquiries; CIRCULAR CSSF 08/344)
- PFS reporting (Other professionals of the financial sector; CIRCULAR CSSF 08/369)
- SICAR (Sociétés d´investissement en capital à risque)
- Bank Reporting (CIRCULAR CSSF 10/457; CIRCULAR CSSF 15/624)
- Management companies (CIRCULAR CSSF 10/467)
- Payment institutions (CIRCULAR CSSF 11/511)
- Electronic money institutions (CIRCULAR CSSF 11/522)
- OTHER reporting
- AIFMD reporting (CIRCULAR CSSF 14/581)
=> e-file User Guide: CSSF Certificate registration - General
=> e-file User Guide: CSSF Certificate registration - AIFMD
Java settings - Control Panel
(1) Open the Java Control Panel
(-) Launch the Java Control Panel on Windows
-Launch the Windows Start menu
-Click on Programs (All Apps on Windows 10)
-Find the Java program listing
-Click Configure Java to launch the Java Control Panel
(-) Launch the Java Control Panel on Mac (10.7.3 or above)
-Click on Apple icon on upper left of screen
-Go to System Preferences
-Click on the Java icon to access the Java Control Panel
General tab
Delete Java cache
(More information on how the start the Java Control Panel above).
On the General tab, click on "Settings", then "Delete Files..." and finally "OK" (and "OK" twice more to leave the Java Control Panel)
Java temporary Files settings
(2) Configure the Java temporary files settings as indicated on the printscreen below:
Write rights
The Transmission Module requires read AND write access on the e-file directory in order to run properly.
These error messages reflect access problems.
In order to get read AND write access on the e-file directory, please follow the steps below:
Right click on the e-file directory > properties ... > disable the checkbox label 'Read Only'
If your internal security allows that action, you must also adapt your user rights to all e-file sub-directories.
Note: If you are not allowed to perform such an action, we invite you to contact your IT department so that they can do it for you.
Firefox and Safari compatibility
The default installation of Firefox and Safari with mac needs some tweek in order to work :
firefox
When the transmission module starts, Firefox will download the EFileCrypto.jnlp file but add .html at the end. In order to start it, you need to remove the .html at the end of the file.
Safari (mac)
On Mac you might have an error message when you try to start the EFileCrypto.jnlp file stating that it belongs to a "unauthorized developper"
If you have this message, you will need admin right on the machine : Go to : Mac icon -> System preference -> Security & Privacy
On this screen you have to select "Open Anyway"
Running ActiveX
The Transmission Module needs the ActiveX controls and plug-ins to be enabled. This association is automatically set up when installing Java, but sometimes a specific Internet Explorer option may prevents it to run properly.
Solution:
1. In Internet Explorer, navigate to Tools > Internet Options.
2. On the Security tab, select a network zone.
3. Click Custom Level.
4. Scroll down to the Run ActiveX controls and plug-ins.
5. Select the checkbox label Run ActiveX controls and plug-ins.
6. Click OK and click Apply.
Teamviewer
Click the link below in order to get remote assistance:
(-) Get remote assistance Windows compatible executable
(-) Get remote assistance MAC compatible executable
KeyTool
KeyTool is an independent Java software which can be downloaded by clicking the link below:
To open it, double click on keytooliui.jar
➡️ 
Why to merge two keystores
While renewing a Luxtrust certificate, the Transmission Module sometimes creates a new keystore file instead of amending the existing one. This happens when the existing keystore is not selected during the keys generation. The new keystore then allows all E-file functionnalities. However, documents encrypted with or for one of your old certificates cannot be opened.
This article explains how to merge two keystores.
How does a keystore work
Keystore is a Java technology that keeps an history of your certificates like a stack. It is a small file which extension is ".ks" and contains a list of certificates.
Every certificate contains a public key but also a private key which is protected by a password (symbolized 
). The keystore access is protected by a password as well (symbolized 
). The private key password and the keystore password must always match, thus = . For this reason make sure to always use the same password while handling the keystore.
During encryption or decryption, the Transmission Module will browse the different keystore's certificates in order to find the associated private key. That's why it's better to have all your company's certificates inside the same keystore.
On the previous sketch, the certificate D has been inserted in a new keystore (keystore 2). For convenience reasons, we prefer putting it in the other keystore (keystore 1) at the top of the pile.
How to merge two keystores
The merging of two keystores is done thanks to an independent Java software called KeyTool which can be downloaded at the following link : [[1]]. To open it, double click on keytooliui.jar.
Follow all the steps to import public and private key from a certificate to another.
- Select "Import private key from other keystore" as shown on the above printscreen (step 1)
- Click on the two icons in the "Source" section in order to select the keystore containing the certificate to import (step 2). The source keystore corresponds to Keystore 2 of the "How does a keystore work" section sketch.
- Do the sane for the target section that selects the keystore on which import the certificate (step 3). The target keystore corresponds to the Keystore 1 of the of the "How does a keystore work" section sketch.
- Click OK (step 4)
f
- Select the certificate (that contains the private key) of the source keystore that you desire to import, input its password in the specific field at the bottom of the window.
Click OK
Input the name of the new private key that will be generated in the target keystore. The naming convention is :
cleprivalid_ + incremented number.
As an example, if the target keystore contains already 4 certificates, it has the following entries :
- cleprivalid_1
- cleprivalid_2
- cleprivalid_3
- cleprivalid_4
The new key name will be cleprivalid_5.
- Input the password that will be associated to the new key. Warning : it must be the same as the other private key's password of the target keystore (the one of the keystore). Confirm password.
- Click Ok
The following window appears to indicate the success of the import. When clicking Ok you will see the target keystore content that should contain the imported certificate.
