Difference between revisions of "Registration and distribution matrix"

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=Introduction=
 
The '''Registration and Distribution Matrix''' module allows e-file users to manage the registration and distribution status of their funds in order to activate and run transmissions of documents to European authorities such as marketing of shares/units of an EU UCITS, cf. Directive 2009/65/EC.
 
The status can be updated <u>manually</u> by the user or <u>automatically</u> through a <u>Notification submission</u> using Fundsquare’s '''UCITS cross-border notifications module'''.
 
<span style="color:white; background:DarkTurquoise"> '''Please be informed that we are working on a new e-file version of the '''Registration and Distribution matrix''' application that will be delivered in the first quarter of 2020.''' </span>
 
This modernized e-file version will introduce a <u>new design</u> and <u>improve ergonomics</u> for a better user experience.
 
Please find below our <span style="color:Grey">'''BEFORE'''</span>  <span style="color:DarkTurquoise">'''AFTER'''</span> User Guide where we explain all major changes.
 
 
 
 
 
=Test / Production environment=
 
Production environment : '''https://www.e-file.lu/e-file/'''
 
Homologation environment (Test) : '''https://homologation.e-file.lu/e-file/'''
 
 
 
 
 
=E-file login=
 
Enter your e-file login credentials (user name and password) and click the '''ACCESS''' button
 
[[File:2BeforeAfter Logins.png|500 px]]
 
'''IMPORTANT:''' If you do not have an e-file user account, you must contact your '''e-file administrator''' of your company who manages user accounts and access rights.
 
[[E-file Administration|For more detailed information please click here => '''e-file Administration''']]
 
 
 
 
 
=Launchpad=
 
<span style="color:Grey">'''<u>BEFORE</u> Launchpad'''</span>
 
Once logged in, the e-file launchpad opens.
 
Click on the '''Registration and distribtuion matrix''' icon to access the module.
 
 
 
[[File:2Before-Launchpad RegMat.png|800 px]]
 
Module icons are displayed randomly.
 
 
<span style="color:DarkTurquoise">'''<u>AFTER</u> Launchpad'''</span>
 
[[File:2After-Launchpad RegMat.png|border|800 px]]
 
Module icons are ordered by categories (Administration, Fundsdata, Settings etc.)
 
 
 
 
 
=Selecting a fund =
 
<span style="color:Grey">'''<u>BEFORE</u> Selecting a fund'''</span>
 
[[File:2Before SelectFund.png|1000 px]]
 
[[File:BeforePoint1.png|30 px]] The '''01 Funds Selection''' screen allows you to search and select your instrument. Various search criteria are available.
 
[[File:BeforePoint2.png|30 px]] Search by '''Fundname''': open the drop-down list and select either '''Containing''' or '''Begin.''' This filter function allows you to enter only a part of the fund's name and to retrieve the fund you are lookging for.
 
[[File:BeforePrint3.png|30 px]] Search by '''ISIN''': Insert your ISIN code to display only one specific share class of a fund.
 
[[File:BeforePrint4.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want to display closed funds as well, select '''Closed''' from the drop-down list and press the '''Search''' button.
 
[[File:BeforePrint5.png|30 px]] You can further narrow your search criteria by selecting a specific '''Jurisdiction Country''' and '''Distribution Country'''.
 
[[File:BeforePrint6.png|30 px]] Press the '''Search''' button to initiate the search process, once you have entered your filter options.
 
[[File:BeforePrint7.png|30 px]] Press the '''Reset''' button to clear all filters and to start a new search.
 
[[File:BeforePrint8.png|30 px]] Press the '''Edit''' button of the fund for which you want to manage the different statuses. The '''02 Registration/Distribution matrix''' opens.
 
[[File:Before-point9.png|30 px]] Open Full screen mode. Filters will be hidden.
 
 
 
 
 
<span style="color:DarkTurquoise">'''<u>AFTER</u> Selecting a fund'''</span>
 
[[File:2CorrectionAfter SelectFund.png|1000 px]]
 
[[File:AfterPoint1.png|30 px]] Click on the '''FILTER''' button [[File:AfterSDMFilter.png|20 px]] on the right side of the screen. The '''DYNAMIC FILTERS''' taskbar (highlighted in yellow) with a '''Status''' area [[File:After-point2a.png|20 px]] opens, where you can filter the funds by their status (Active, inactive, closed).
 
[[File:AfterPoint2.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want for example display '''Closed''' funds as well, open the drop-down list by clicking inside the STATUS area [[File:After-point2a.png|20 px]], select '''Closed''' and press the '''Search''' button [[File:After SearchButton.png|20 px]].
 
[[File:AfterPoint3.png|30 px]] You can narrow your search criteria by using '''ISIN''' and '''Fund name''' filters. Click inside the toolbar [[File:After-point3a.png|20 px]] (highlighted in yellow). A drop-down list (highlighted in orange) opens.
 
Select the '''ISIN''' and /or '''Fund name''' filter that will then be added to the '''DYNAMIC FILTERS''' taskbar (highlighted in yellow), see figure below.
 
[[File:After DynamicFiltersISINName.png|500 px]]
 
These two filter options will allow you to search for example for a specific share class of a fund by its '''ISIN''' or '''Fund name''' (The '''Containing''' and '''Begin''' functions are included as well).
 
[[File:AfterPoint4.png|30 px]] Press the SEARCH button [[File:After SearchButton.png|20 px]] to initiate the search process.
 
[[File:AfterPoint5.png|30 px]] Press the '''RESET''' button [[File:AfterSDMResetButton.png|20 px]] to clear all filters and start a new search.
 
[[File:AfterPoint6.png|30 px]] Press the Expand '''DATA FILTER'''S icon to hide/display the '''DATA FILTERS''' taskbar.
 
[[File:AfterPoint7.png|30 px]] Move your mouse pointer over the fund area and click to open the '''Matrix''' screen.
 
 
 
 
 
= Matrix =
 
<span style="color:Grey">'''<u>BEFORE</u> Matrix'''</span>
 
[[File:3Before Matrix.png|1100 px]]
 
[[File:BeforePoint1.png|30 px]] [[File:BeforePoint2.png|30 px]] The '''Registration/Distribution matrix''' screen is devided into two tabs  the '''Registration''' tab and the '''Distribution'''  tab. All filter and selection options are identical in each tab, registration and distribution statuses excepted.
 
[[File:BeforePrint3.png|30 px]] Available filter functions: '''Sub-Fund''' - '''ISIN''' - '''Share class status''' - '''Matrix status''' - '''Effective Date''' - '''Country'''
 
[[File:BeforePrint4.png|30 px]] Press the '''Search''' button to initiate the search process once you have entered your filter options.
 
[[File:BeforePrint5.png|30 px]] Press the '''Reset''' button to clear all filters to start a new search.
 
[[File:BeforePrint6.png|30 px]] When a status box is selected, it is highlighted in orange and the '''Cancel''', '''Delete''' and '''Add status''' [[File:Before-point7.png|25 px]] buttons are activated. To select all share classes of a fund, click the box [[File:Before-point6a.png|25 px]] at fund level.To select all share classes of a sub-fund, click the box [[File:Before-point6b.png|25 px]] at sub-fund level. These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All status changes are registered and you can view them by clicking on the small clock icon
[[File:Before-point6c.png|25 px]]. A small window opens, see figure below.
 
[[File:Before DetailedView.png|700 px]]
 
 
[[File:BeforePrint7.png|30 px]] '''Cancel''', '''Delete''', '''Add status''' buttons
 
<u>Cancel</u> : to cancel your previous selection press the '''Cancel''' button.
 
 
<u>Delete</u>: to delete a status press the '''Delete''' button. A small window pops up where you have to confirm your deletion, see figure below.
 
[[File:Before RemovingStatus.png|300 px]]
 
 
<u>Add status</u>: To add a status press the '''Add status''' button. A small window pops up. Select the status from the '''Status''' drop-down list, select the '''Effective date''' and enter a comment (not mandatory). Finally, press the '''Add status''' button, see figure below.
 
[[File:Before AddingStatus.png|300 px]]
 
 
[[File:BeforePrint8.png|30 px]] Press the '''Manage country''' button to add or remove a country. The '''Country selection''' window pops up, where you have to check / uncheck boxes in order to add / remove countries. '''Filter country''' and '''Filter continent''' are available to ease the search, see figure below.
 
[[File:Before CountrySelection.png|500 px]]
 
[[File:Before-point9.png|30 px]] Open '''Full screen mode'''. Filter taskbars will be hidden.
 
[[File:Before-point10.png|30 px]] You can also export the complete matrix to '''Excel''' and view the status details, ISIN by ISIN, country by country. Press the '''Export Excel''' button.
 
 
 
 
 
<span style="color:DarkTurquoise">'''<u>AFTER</u> Matrix'''</span>
 
In the new e-file version the Registration and Distribution tabs have been combined on one unique page, the '''Matrix''' screen.
 
[[File:2After Matrix.png|1200 px]]
 
[[File:AfterPoint1.png|30 px]] Click on the '''FILTER''' button [[File:AfterSDMFilter.png|30 px]] on the right side of the screen. The '''DYNAMIC FILTERS''' taskbar (highlighted in yellow) with a '''Status''' area [[File:AfterPoint2.png|25 px]]  opens. Here you can filter the funds by their status (Active, inactive, closed).
 
[[File:AfterPoint2.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want to view '''Closed''' funds as well, open the drop-down list by clicking inside the STATUS area [[File:After-point2a.png|25 px]] , select '''Closed''' and press the '''Search''' button.
 
[[File:AfterPoint3.png|30 px]] Various filters are available to narrow further your search criteria. Click inside the toolbar [[File:After-point3a.png|25 px]]  (highlighted in yellow). A drop-down list (highlighted in orange) containing the following filter options, opens:
 
'''Matrix type''' - '''Distribution matrix status''' - '''Registration matrix status''' – '''Country''' – '''ISIN''' - '''Share class name''' - '''Sub fund name''' - '''Effective date''' – '''Error'''
 
Click on the filter options you need. They will be automatically added to '''DYNAMIC FILTERS''' taskbar [[File:After-point3a.png|25 px]] highlighted in yellow.
 
[[File:AfterPoint4.png|30 px]] Press the '''SEARCH''' button to initiate the search process once you have entered your filter options.
 
[[File:AfterPoint5.png|30 px]] Press the '''RESET''' button to clear all filters and start a new search.
 
[[File:AfterPoint6.png|30 px]] When a status box is selected, it is highlighted in green and the '''CANCEL''', '''REMOVE STATUS''' and '''CHANGE STATUS'''  buttons are activated [[File:AfterPoint7.png|25 px]].
 
To select all share classes of a fund, click the box [[File:After-point6a.png|25 px]] at fund level. To select all share classes of a sub-fund, click the box [[File:After-point6b.png|25 px]] at sub-fund level.
 
These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All historical changes are registered and you can view them by clicking on the small clock icon [[File:After-point6c.png|30 px]]. The '''HISTORY''' drawer opens on the right side of the screen,see figure below.
 
[[File:After DetailHistory.png|500 px]]
 
 
[[File:AfterPoint7.png|30 px]] '''CANCEL''', '''REMOVE STATUS''' and '''CHANGE STATUS''' buttons
 
<u> '''CANCEL''' </u> : to cancel your previous selection press the '''CANCEL''' button.
 
 
<u> '''REMOVE STATUS''' </u>: to delete a status press the '''DELETE STATUS''' button. A small window pops up, where you have to confirm your deletion, see figure below.
 
[[File:After Remove status.png|300 px]]
 
 
<u> '''CHANGE REGISTRATION STATUS''' </u>: If you want to add /change a <u>registration status</u> press the '''CHANGE STATUS''' button. A drawer opens on the right side of the screen. In our case, the <u>registration status</u> has to be changed from '''R''' to '''RX'''.
 
Click on the new '''RX''' status. The old '''R''' status becomes grey and the new status '''RX''' becomes in green, see figure below. Finally, press the '''CHANGE STATUS''' button.
 
[[File:After Change status.png|500 px]]
 
 
<u> '''CHANGE DISTRIBUTION STATUS''' </u>: If you want to add /change a <u>distribution status</u> press the '''CHANGE STATUS''' button. A drawer opens on the right side of the screen. In our case, the <u>distribution status</u> has to be changed from '''D''' to '''DX'''.
 
Click on the '''DX''' status. The old '''D''' status becomes grey and the new status '''DX''' becomes green, see figure below. Finally, press the '''CHANGE STATUS''' button.
 
[[File:After Change distribution status.png|500 px]]
 
 
[[File:After-point8.png|border|30 px]] Press the '''MANAGE COUNTRY''' button to add or remove countries. A drawer ''' MANAGE COUNTRY'''  opens on the right side of the screen, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.
 
[[File:After ManageCountry.png|border|500 px]]
 
 
[[File:After-point9.png|30 px]] Open Full screen mode. Filter taskbars will be hidden.
 
[[File:After-point10.png|30 px]] You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the '''Export''' button.

Revision as of 00:55, 31 March 2020

Introduction

The Registration and Distribution Matrix module allows e-file users to manage the registration and distribution status of their funds in order to activate and run transmissions of documents to European authorities such as marketing of shares/units of an EU UCITS, cf. Directive 2009/65/EC.

The status can be updated manually by the user or automatically through a Notification submission using Fundsquare’s UCITS cross-border notifications module.

Please be informed that we are working on a new e-file version of the Registration and Distribution matrix application that will be delivered in the first quarter of 2020.

This modernized e-file version will introduce a new design and improve ergonomics for a better user experience.

Please find below our BEFORE AFTER User Guide where we explain all major changes.



Test / Production environment

Production environment : https://www.e-file.lu/e-file/

Homologation environment (Test) : https://homologation.e-file.lu/e-file/



E-file login

Enter your e-file login credentials (user name and password) and click the ACCESS button

2BeforeAfter Logins.png

IMPORTANT: If you do not have an e-file user account, you must contact your e-file administrator of your company who manages user accounts and access rights.

For more detailed information please click here => e-file Administration



Launchpad

BEFORE Launchpad

Once logged in, the e-file launchpad opens.

Click on the Registration and distribtuion matrix icon to access the module.


2Before-Launchpad RegMat.png

Module icons are displayed randomly.


AFTER Launchpad

2After-Launchpad RegMat.png

Module icons are ordered by categories (Administration, Fundsdata, Settings etc.)



Selecting a fund

BEFORE Selecting a fund

2Before SelectFund.png

BeforePoint1.png The 01 Funds Selection screen allows you to search and select your instrument. Various search criteria are available.

BeforePoint2.png Search by Fundname: open the drop-down list and select either Containing or Begin. This filter function allows you to enter only a part of the fund's name and to retrieve the fund you are lookging for.

BeforePrint3.png Search by ISIN: Insert your ISIN code to display only one specific share class of a fund.

BeforePrint4.png Active and Inactive funds are displayed by default. If you want to display closed funds as well, select Closed from the drop-down list and press the Search button.

BeforePrint5.png You can further narrow your search criteria by selecting a specific Jurisdiction Country and Distribution Country.

BeforePrint6.png Press the Search button to initiate the search process, once you have entered your filter options.

BeforePrint7.png Press the Reset button to clear all filters and to start a new search.

BeforePrint8.png Press the Edit button of the fund for which you want to manage the different statuses. The 02 Registration/Distribution matrix opens.

Before-point9.png Open Full screen mode. Filters will be hidden.



AFTER Selecting a fund

2CorrectionAfter SelectFund.png

AfterPoint1.png Click on the FILTER button AfterSDMFilter.png on the right side of the screen. The DYNAMIC FILTERS taskbar (highlighted in yellow) with a Status area After-point2a.png opens, where you can filter the funds by their status (Active, inactive, closed).

AfterPoint2.png Active and Inactive funds are displayed by default. If you want for example display Closed funds as well, open the drop-down list by clicking inside the STATUS area After-point2a.png, select Closed and press the Search button After SearchButton.png.

AfterPoint3.png You can narrow your search criteria by using ISIN and Fund name filters. Click inside the toolbar After-point3a.png (highlighted in yellow). A drop-down list (highlighted in orange) opens.

Select the ISIN and /or Fund name filter that will then be added to the DYNAMIC FILTERS taskbar (highlighted in yellow), see figure below.

After DynamicFiltersISINName.png

These two filter options will allow you to search for example for a specific share class of a fund by its ISIN or Fund name (The Containing and Begin functions are included as well).

AfterPoint4.png Press the SEARCH button After SearchButton.png to initiate the search process.

AfterPoint5.png Press the RESET button AfterSDMResetButton.png to clear all filters and start a new search.

AfterPoint6.png Press the Expand DATA FILTERS icon to hide/display the DATA FILTERS taskbar.

AfterPoint7.png Move your mouse pointer over the fund area and click to open the Matrix screen.



Matrix

BEFORE Matrix

3Before Matrix.png

BeforePoint1.png BeforePoint2.png The Registration/Distribution matrix screen is devided into two tabs the Registration tab and the Distribution tab. All filter and selection options are identical in each tab, registration and distribution statuses excepted.

BeforePrint3.png Available filter functions: Sub-Fund - ISIN - Share class status - Matrix status - Effective Date - Country

BeforePrint4.png Press the Search button to initiate the search process once you have entered your filter options.

BeforePrint5.png Press the Reset button to clear all filters to start a new search.

BeforePrint6.png When a status box is selected, it is highlighted in orange and the Cancel, Delete and Add status Before-point7.png buttons are activated. To select all share classes of a fund, click the box Before-point6a.png at fund level.To select all share classes of a sub-fund, click the box Before-point6b.png at sub-fund level. These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All status changes are registered and you can view them by clicking on the small clock icon Before-point6c.png. A small window opens, see figure below.

Before DetailedView.png


BeforePrint7.png Cancel, Delete, Add status buttons

Cancel : to cancel your previous selection press the Cancel button.


Delete: to delete a status press the Delete button. A small window pops up where you have to confirm your deletion, see figure below.

Before RemovingStatus.png


Add status: To add a status press the Add status button. A small window pops up. Select the status from the Status drop-down list, select the Effective date and enter a comment (not mandatory). Finally, press the Add status button, see figure below.

Before AddingStatus.png


BeforePrint8.png Press the Manage country button to add or remove a country. The Country selection window pops up, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.

Before CountrySelection.png

Before-point9.png Open Full screen mode. Filter taskbars will be hidden.

Before-point10.png You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the Export Excel button.



AFTER Matrix

In the new e-file version the Registration and Distribution tabs have been combined on one unique page, the Matrix screen.

2After Matrix.png

AfterPoint1.png Click on the FILTER button AfterSDMFilter.png on the right side of the screen. The DYNAMIC FILTERS taskbar (highlighted in yellow) with a Status area AfterPoint2.png opens. Here you can filter the funds by their status (Active, inactive, closed).

AfterPoint2.png Active and Inactive funds are displayed by default. If you want to view Closed funds as well, open the drop-down list by clicking inside the STATUS area After-point2a.png , select Closed and press the Search button.

AfterPoint3.png Various filters are available to narrow further your search criteria. Click inside the toolbar After-point3a.png (highlighted in yellow). A drop-down list (highlighted in orange) containing the following filter options, opens:

Matrix type - Distribution matrix status - Registration matrix status – Country – ISIN - Share class name - Sub fund name - Effective date – Error

Click on the filter options you need. They will be automatically added to DYNAMIC FILTERS taskbar After-point3a.png highlighted in yellow.

AfterPoint4.png Press the SEARCH button to initiate the search process once you have entered your filter options.

AfterPoint5.png Press the RESET button to clear all filters and start a new search.

AfterPoint6.png When a status box is selected, it is highlighted in green and the CANCEL, REMOVE STATUS and CHANGE STATUS buttons are activated AfterPoint7.png.

To select all share classes of a fund, click the box After-point6a.png at fund level. To select all share classes of a sub-fund, click the box After-point6b.png at sub-fund level.

These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All historical changes are registered and you can view them by clicking on the small clock icon After-point6c.png. The HISTORY drawer opens on the right side of the screen,see figure below.

After DetailHistory.png


AfterPoint7.png CANCEL, REMOVE STATUS and CHANGE STATUS buttons

CANCEL  : to cancel your previous selection press the CANCEL button.


REMOVE STATUS : to delete a status press the DELETE STATUS button. A small window pops up, where you have to confirm your deletion, see figure below.

After Remove status.png


CHANGE REGISTRATION STATUS : If you want to add /change a registration status press the CHANGE STATUS button. A drawer opens on the right side of the screen. In our case, the registration status has to be changed from R to RX.

Click on the new RX status. The old R status becomes grey and the new status RX becomes in green, see figure below. Finally, press the CHANGE STATUS button.

After Change status.png


CHANGE DISTRIBUTION STATUS : If you want to add /change a distribution status press the CHANGE STATUS button. A drawer opens on the right side of the screen. In our case, the distribution status has to be changed from D to DX.

Click on the DX status. The old D status becomes grey and the new status DX becomes green, see figure below. Finally, press the CHANGE STATUS button.

After Change distribution status.png


After-point8.png Press the MANAGE COUNTRY button to add or remove countries. A drawer MANAGE COUNTRY opens on the right side of the screen, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.

After ManageCountry.png


After-point9.png Open Full screen mode. Filter taskbars will be hidden.

After-point10.png You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the Export button.

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