ReportGeneration

Home page

Introduction

Our Report Generator generates your XML reporting using the data you entered when you completed manually the e-form.

Please be informed that we are working on a new e-file version that will be delivered throughout 2020.

This modernized e-file version will introduce a new design and improved ergonomics for a better user experience.

This new version of e-file will be deployed module per module, supported by a dedicated communication plan to ensure a proper transition to the impacted users.

Project timeline:

- e-file Form U11 as of 16/12/2019

- e-file Forms in several lots as of Q1 2020

Please find below our Before - After user guide where we will explain all important changes.

Select Test or Production environment

Production environment : https://www.e-file.lu/e-file/

Homologation environment (Test) : https://homologation.e-file.lu/e-file/

E-file login

Enter your e-file login credentials (user name and password) and click the Access button

IMPORTANT: If you do not have an e-file user account, you might contact your e-file administrator of your company.

=>for more detailed information please please click the link e-file Administration

E-file launchpad

Click on the Report Generation icon of the launchpad.

Select your report type

Please be informed that the PICK A SUB-MODULE functionality did not change in the new e-file version.

Once you have clicked on the Report Generation icon, the window OPEN A SUB-MODULE pops-up. Click on PICK A SUB-MODULE.

A drop-down list opens from which you have to select your reporting type. In our example we will select the U11 report. Then, click on the LAUNCH REPORT button. The U11 form opens.

Form

A No warning.

B Tabbed navigation: two tabs are available with the selected tab highlighted. Red crosses indicate that data are still missing/wrong.

C Manual entry of the reference date.

D Drop down list to select Reporting Status.

E Scroll barto access the different sections of the page.

F Select a report button: this button allows you to upload an existing XML report from your network or hard-drive into the report generator.

G Export in XML format button: press this button to export the final report in XML format. The file will be saved on your hard-drive and is available for sending to the regulator.

H Transmission button: if the two red tab crosses are green, the Transmission button becomes available and the report can be transmitted to the regulator.

I Export to XLS button: press this button to export an uncompleted or finalized report in EXCEL format. This file serves for your internal purpose only, however it cannot be imported.

J Export draft button: work in progress on a report has to be saved with this button. The exported .xml file will be called DRAFT_filename.xml and cannot be uploaded for BCL and CSSF filing.

It can be imported onto the tool for later use, only final reports will carry the correct naming convention for submission to the regulator.

Please note that the Export draft button will be no longer available in the new e-file version. However, its functionality has been incorporated in the Export in XML format functionality.

IMPORTANT INFORMATION on where you can find the item numbers of CIRCULAR CSSF 15/627 U1.1 reporting in the different sections of the form:

First tab: General information

Section 1: General information on the report and the sender => item number 1010-1050

Section 2: General information on the UCI => item number 2010-2090

Second tab: Financial information

Section 3: Financial information on the UCI in the base currency of the UCI => item number 3010-3050

Section 4 (incorporated in section 3) : General information on the unit/share class => item number 4010-4100

Section 5 (incorporated in section 3) : Financial information on the unit/share class for the reference month => item number 5010-5090

Section 6: Information on the investment income and expenses of the reference month in the fund’s currency => 6010-6100

A New warning: no auto saving.

B Vertical navigation bar: pages open vertically. Buttons remain red if data are missing/wrong.

C Calendar to pick the reference date.

D Icons to select Report status.

E Click on NEXT STEP / PREVIOUS STEP to switch to the next/previous page or click on one of the sidebar navigation buttons.

F Select an existing report button: This button allows you to upload an existing XML report from your network or hard-drive into the report generator.

G Save locally button: Work in progress on a report has to be saved with this button. The exported .xml file will be called DRAFT_filename.xml and cannot be uploaded for filing. It can be imported onto the tool for later use. If you save locally a final report , it will carry the correct naming convention for submission to the Regulator.

H Transmit button: If the four buttons of the sidebar are green, the Transmission button will become available and the report can be transmitted to the regulator.

I EXCEL button: Press this button to export an uncompleted or finalized report in EXCEL format. This file serves for your internal purpose only, however it cannot be imported.

IMPORTANT INFORMATION on where you can find the item numbers of CIRCULAR CSSF 15/627 U1.1 reporting in the different sections of the form:

1st button of the sidebar: General information on the report and the sender => item number 1010-1050

2nd button of the sidebar: General information on the report and the compartment => item number 2010-2090

3rd button of the sidebar: General information on the compartment => item number 3010-3050

Section 1 (incorporated in section 3) General information on the unit/share class => item number 4010-4100

Section 2 (incorporated in section 3) Financial information on the unit/share class for the reference month => item number 5010-5090

4th button of the sidebar. Information on the investment income and expenses of the reference month in the fund’s currency => 6010-6100

File transmission

Step 1: The form is completed . Click the  button.

Result: the EfileCrypto.jnlp file is generated.

IMPORTANT: this file has to be downloaded (if you use the application for the first time) locally on your computer and must be opened to launch the Transmission Module.

Step 2: Click the Open button of the EfileCrypto.jnlp file 

Result: the window below opens

Step 3: Click the  button

Result: the Transmission Module is launched

Important: It is possible that the pop-up blocker does not allow .jnlp files to be downloaded. Please ask your IT deparment to allow pop-ups from https://www.e-file.lu/ .

Step 4: The Transmission Module has to be configured when it is used for the first time (or after each Java update).

The path to the keystore has to be selected with the button and the key (locally or on a server) will have to be imported with the button :

Once the key has been imported, the access to the keystore is memorized by the application.

In order to be more user friendly and to speed up the sending process, the Transmission module will then run as a back ground process on your desktop.

If you need to end the process, click 🔼 icon in the taskbar, right click the e-file icon and select “Close Transmission Module” :

Step 5: Return to the form screen of the Report Generator
- Click the  button
- Enter a "title of file sent" 
- Enter the keystore password

Result: as the configuration of the Transmission module is finished, the General Tab of the Transmission Module will be displayed directly.

Note:

-the file name is automatically generated and compliant to the supervisory authoritie´s file naming convention.

-the button is now available and the report can be sent. A pop-up window will confirm the transmission.

SHOULD YOU ENCOUNTER PROBLEMS PLEASE CONSULT OUR WIKIPAGE SOLVING THE MOST COMMON PROBLEMS OF THE TRANSMISSION MODULE OR CONTACT OUR Client Support & Operations Desk.

File transmission follow-up

PLEASE CONSULT OUR WIKIPAGE TRANSMISSION FOLLOW UP

List of all reportings that can be created manually with our Report generator

Report type	Details	NCA	Reporting population	Fundsquare product catalog reference	Internal Technical Business ID
TPTBBL	Security by security report – Balance sheet data–Luxembourg	BCL	Credit Institutions	2.1.6	20
TPTBBN	Security by security report – Balance sheet data – Luxembourg	BCL	Credit Institutions	2.1.6	20
TPTBHR	Security by security report – Off-balance sheet data – Resident customers	BCL	Credit Institutions	2.1.6	20
TPTBHN	Security by security report – Off-balance sheet data – Non-resident	BCL	Credit Institutions	2.1.6	20
O4.1	Yearly financial information	CSSF	Investment Funds	1.1	8
O4.2	Interventions on the futures and options markets	CSSF	Investment Funds	1.1	8
O1.2	Monthly financial information for guaranteed funds	CSSF	Investment Funds	1.1	8
U1.1	Monthly financial information UCITS and UCI	CSSF	Investment Funds	1.1	8
S1.3	Monthly statistical balance sheet for money market funds (MMF)	BCL	Investment Funds	1.1	8
S1.6	Monthly statistical balance sheet for money market funds (MMF)	BCL	Investment Funds	1.1	8
S2.13	Quarterly statistical balance sheet for non-MMF investment funds	BCL	Investment Funds	1.1	8
TPTOBS	Monthly Security by security reporting for investment funds	BCL	Investment Funds	1.1	8
S2.14	Quarterly statistical balance	BCL	Securitisation Vehicles	2.1.9	23
S2.15	Transactions and write-offs/write-downs on securitised loans	BCL	Securitisation Vehicles	2.1.9	23
TPTTBS	Security by security reporting	BCL	Securitisation Vehicles	2.1.9	23
S2.16	Quarterly statistical balance of Financial Companies	BCL	Financial Companies	2.1.12	35
S2.17	Transactions of Financial Companies	BCL	Financial Companies	2.1.12	35
TPTIBS	Monthly security by security reporting of Financial Companies	BCL	Financial Companies	2.1.12	35
S0218-L	Quarterly statistical balance sheet of insurance corporations – Luxembourg entity	BCL	Insurance Corporations	2.1.21	63
S0219-L	Information on valuation effects on the balance sheet of insurance corporations	BCL	Insurance Corporations	2.1.21	63
S0403-L	Annual Premiums, claims and commissions of insurance corporations – Luxembourg entity	BCL	Insurance Corporations	2.1.21	63
TPTASS	Monthly Security by security reporting of insurance corporations	BCL	Insurance Corporations	2.1.21	63
FATCA	Foreign Account Tax Compliance Act Reporting	ACD	Financial Institutions - Foreign Account Tax Compliance Act (FATCA)	(-) 2.1.19 (-) 2.2	60
CRS	Automatic exchange of financial account information on a global level	ACD	Financial Institutions - Common Reporting Standard (CRS)	(-) 2.1.22 (-) 2.3	68