Difference between revisions of "FATCA Manual"

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=Introduction=
<small>''Page's last update : 26 September 2023''</small>


The Luxembourg Tax Authority ('''Administration des contributions directes''' ([http://www.impotsdirects.public.lu/fr/echanges_electroniques.html ACD])) published on 19 January 2017 an updated version of the circular [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-sans-tc-2017-01-19.pdf ECHA3] defining the new format that takes into account the Internal Revenue Services (IRS) FATCA XSD 2.0. Luxembourg Financial Institutions will have to use this new schema, as it will be the only one accepted as from now. 
__TOC__
 
 
 
=Manual filing=
 
<span style="background:yellow"> '''Please be informed that we are working on a new e-file version that will be delivered throughout 2020.'''</span>
 
This modernized e-file version will introduce a <u>new design</u> and <u>improved ergonomics</u> for a better user experience.
 
This new version of e-file will be deployed module per module, supported by a dedicated communication plan to ensure a proper transition to the impacted users.
 
<u>Project timeline</u>:
 
- e-file form '''FATCA''' as of '''Q1 2020'''
 
Please find below our '''Before - After''' user guide where we will explain all important changes.
 
 
 
 
 
=Environment=
 
Select your environment.
 
Production environment : '''https://www.e-file.lu/e-file/'''
 
Homologation environment (Test) : '''https://homologation.e-file.lu/e-file/'''
 
 
 
 
 
=E-file login=
 
Enter your e-file login credentials (user name and password) and click the Access button
 
[[File:2BeforeAfter Logins.png|600 px]]
 
'''IMPORTANT:''' If you do not have an e-file user account, you might contact your '''e-file administrator''' of your company.
 
[[E-file Administration|=>for more detailed information please click the link '''e-file Administration''']]
 
 
 
 
 
=E-file launchpad=
 
Once your are logged in, the e-file launchpad opens.
 
Click on the '''Report Generation''' icon.
 
[[File:Fatca ReportGen.jpg]]




=Introduction=


The Luxembourg Tax Authority ('''Administration des contributions directes''' ([http://www.impotsdirects.public.lu/fr/echanges_electroniques.html ACD])) published on 19 January 2017 an updated version of the circular [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-sans-tc-2017-01-19.pdf ECHA3] defining the new format that takes into account the Internal Revenue Services (IRS) FATCA XSD 2.0. Luxembourg Financial Institutions will have to use this new schema, as it will be the only one accepted as from now. 




'''IMPORTANT''': all '''pre-filled''' data have to be communicated to Fundsquare in order to be integrated in Fundsquare's database and to be available in the FATCA form
Consult our [https://www.e-file.lu/wiki/index.php/FATCA_Onboarding FATCA Onboarding] for more detailed information.


=Report type=
=Report type=


Please be informed that the '''PICK A SUB-MODULE''' functionality did not change in the new e-file version.
Once you have clicked on the '''Report Generation''' icon, the  window '''OPEN A SUB-MODULE''' pops-up. Click on '''PICK A SUB-MODULE'''.
A drop-down list opens from which you have to select your reporting type. In our example we will select the '''FATCA form''' report.


[[File:BeforeAfterFatcaPickSubModule.png|border|300 px]]
Choose the 'FATCA Form' in the [[ReportGeneration|Report Generation]] module.




A small window pops up where you have to select the FATCA report type.
The '''FATCA form''' opens and a small window pops up where you have to select the '''FATCA report type'''.


In our example we will select FATCA report.
In our example we will select FATCA report.
Line 81: Line 26:




=FATCA form=




=FATCA form Before and After=
The FATCA form opens.
<span style="color:Grey">'''BEFORE'''</span>
[[File:Info Dep.jpg|border|600px]]
<span style="color:DarkTurquoise">'''AFTER'''</span>


[[File:2 AfterFormFatca.png|600 px]]
[[File:2 AfterFormFatca.png|600 px]]
<u>'''Main changes'''</u>: the horizontal '''tabbed navigation bar''' in the old e-file version has been replaced by a '''vertical navigation bar'''.




==Contact information==


 
This is the Luxembourgish part of the FATCA report.
 
==Contact tab==
 
This is the Luxembourgish part of the FATCA report that had been added by ACD.
 
 
<span style="color:Grey">'''BEFORE'''</span>
 
[[File:Contact tab.jpg|400px]]
 
 
 
<span style="color:DarkTurquoise">'''AFTER'''</span>


[[File:2AfterFatcaContact.png|400px]]
[[File:2AfterFatcaContact.png|400px]]


In the new e-file version the '''Contact''' tab has been splitted into 3 sections:
The '''contact''' '''information''' is split into 2 sections:


1. '''Information on depositor'''
1. '''Information on depositor'''


2. '''Reporting person'''
2. '''AEOI Reporting FI'''
 
3. '''Information on declarer'''
 
These three sections can be accessed via the buttons in the vertical navigation bar or via the navigation buttons NEXT STEP [[File:AfterFATCANextStep.png|60 px]] and PAGE UP [[File:AfterFatcaGoToTopOfPage.png|30 px]] inside each page.
 
 




These sections can be accessed via the buttons in the vertical navigation bar or directly clicking the sections' titles.


==AEOI reference==
==AEOI reference==


<span style="color:Grey">'''BEFORE'''</span>
[[File:AEOI REF.jpg|400px]]
<span style="color:DarkTurquoise">'''AFTER'''</span>


[[File:2AfterFatcaAEOIRef.png|400px]]
[[File:2AfterFatcaAEOIRef.png|400px]]


*This field has to be completed by a Globally Unique Identifier (GUID) that can be choosen freely in accordance with certain rules described in [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-sans-tc-2017-01-19.pdf ECHA - n° 3 of 19 January 2017, page 13].
*This field has to be completed by a Globally Unique Identifier (GUID) that can be chosen freely in accordance with certain rules described in [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-sans-tc-2017-01-19.pdf ECHA - n° 3 of 19 January 2017, page 13].


*Specification examples: only capital characters (A-Z), number 0-9, must be unique, etc.  
*Specifications: only capital characters (A-Z), number 0-9, must be unique, etc.


*The ACD  recommends not to use personal data such as the name or account number, but rather a sequential number.
*The ACD  recommends not to use personal data such as the name or account number, but rather a sequential number.
Line 159: Line 67:
==Information on depositor==
==Information on depositor==


<span style="color:Grey">'''BEFORE'''</span>
[[File:Info Dep.jpg|border|400px]]
<span style="color:DarkTurquoise">'''AFTER'''</span>


[[File:DepositorNamePIN.png|border|400px]]
[[File:DepositorNamePIN.png|border|400px]]
Line 173: Line 75:




'''IMPORTANT''': all '''pre-filled''' data have to be communicated to Fundsquare in order to be integrated in Fundsquare's database and to be available in the FATCA form
==AEOI Reporting FI==
 
Consult our [https://www.e-file.lu/wiki/index.php/FATCA_Onboarding FATCA Onboarding] for more detailed information.
 
 
 
 
 
==Reporting person==
 
The Reporting Person is the Reporting Financial Institution (RFI). This element is used by the ACD for tracking purposes (i.e. in case of Zero Reporting).
 
It is the same entity as in the "Reporting FI" tab.
 
<span style="color:Grey">'''BEFORE'''</span>
 
[[File:RepPERSON.jpg|border|600px]]
 
In the old e-file version, the information on Reporting Person had to be completed in the Contact tab.
 
 
 
 
<span style="color:DarkTurquoise">'''AFTER'''</span>


[[File:ReportingPersonExtensionSubEntity.png|border|600px]]
[[File:ReportingPersonExtensionSubEntity.png|border|600px]]


In the new e-file version, the information on '''Reporting person''' has to be completed in '''section 2''' of the form.
The information on '''Reporting person''' has to be completed in '''section 2''' of the form.


*'''Name of the reporting financial institution''': Select the entity in the drop-down list for which the reporting is done.
*'''Name of the reporting financial institution''': Select the entity in the drop-down list for which the reporting is done.
Line 206: Line 85:
*'''Identification number''' (pre-filled with the Luxembourgish '''Matricule''' Number once the RFI has been selected)
*'''Identification number''' (pre-filled with the Luxembourgish '''Matricule''' Number once the RFI has been selected)
*'''Entity Identification number extension''' (pre-filled with the value "M00000000"): "M00000000" is the default value if you have no extention code to communicate.  
*'''Entity Identification number extension''' (pre-filled with the value "M00000000"): "M00000000" is the default value if you have no extention code to communicate.  
*'''Personnal information''' The ACD needs contact details of a person who would be able to answer business questions regarding the report.




Line 211: Line 91:


If the RFI has no Luxembourgish '''Matricule''' Number the instructions published on the ACD website have to be followed (Cf.: [http://www.impotsdirects.public.lu/fr/profil/organigramme/direction/division_echange_renseignements_retenue_interets.html Contact_Division échange de renseignements et retenue d’impôt sur les intérêts]).
If the RFI has no Luxembourgish '''Matricule''' Number the instructions published on the ACD website have to be followed (Cf.: [http://www.impotsdirects.public.lu/fr/profil/organigramme/direction/division_echange_renseignements_retenue_interets.html Contact_Division échange de renseignements et retenue d’impôt sur les intérêts]).
'''IMPORTANT''': all '''pre-filled''' data have to be communicated to Fundsquare in order to be integrated in Fundsquare's database and to be available in the FATCA form
  Consult our [https://www.e-file.lu/wiki/index.php/FATCA_Onboarding FATCA Onboarding] for more detailed information.
==Information on declarer==
The declarer may be the Financial institution that is subject to the FATCA reporting obligation or an entity, e.g. a management company, managing the reporting from a business point of view.
The ACD needs contact details of a person who would be able to answer business questions regarding the report.
Cf. [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-annexe1-description-des-champs-2017-01-19.pdf Annexe 1 ECHA - n° 3 of 19 January 2017, page 50]).
<span style="color:Grey">'''BEFORE'''</span>
[[File:Declarer.jpg]]
<span style="color:DarkTurquoise">'''AFTER'''</span>
[[File:2Fatca-After-InformationDeclarerModif.png|border|600px]]


==Reporting group - Account report - TIN==
==Reporting group - Account report - TIN==
Line 270: Line 118:
== Export - import files - save work in progress ==
== Export - import files - save work in progress ==


<span style="color:Grey">'''BEFORE'''</span>
[[File:CRS-After-SaveLocallyButton.png|border|500px]]
 
[[File:Export.jpg|border|500px]]
 
1. Click this button to export the final report in XML format. The file will be saved on your hard drive and is available for sending to the Regulator. This button will only be available if the green tick [[File:GreenIcon.png]] appears in every section of the completed form.
 
2. This button allows you to upload an existing XML report from your network or hard drive into the report generator.
 
3. Work in progress on a report has to be saved with this button. The exported .xml file will be called DRAFT_filename.xml and cannot be uploaded for filing. It can be imported onto the tool for later use. Only final reports will carry the correct naming convention for submission to the Regulator.
 
4.If green ticks [[File:GreenIcon.png]] appear in every section of the completed form, the Transmission button will become available.
 
 
 
 
<span style="color:DarkTurquoise">'''AFTER'''</span>
 
[[File:SaveLocallyEtc.png|border|500px]]


'''<u>Report type</u>''' button
'''<u>Report type</u>''' button
Line 315: Line 146:


If all buttons of the sidebar are green, the '''Transmission button''' will become available and the report can be transmitted to the regulator.
If all buttons of the sidebar are green, the '''Transmission button''' will become available and the report can be transmitted to the regulator.




== File transmission ==
== File transmission ==


<span style="color:DarkTurquoise">'''AFTER'''</span>
When the form is completed and all ticks are green, you can click the [[File:After-CRS-TransmitButtton.png|border|80px]] button.


[[File:2FinalTransmission.png|border|500px]]
A drawer opens from the right, fill the form and click 'Transmit'.


Step 1: The form is completed. Press the '''Transmit''' button.
[[File:CRS Transmit.png|border|500px]]
 
'''Result:''' the EfileCrypto.jnlp file is generated.
 
'''IMPORTANT:''' this file has to be '''downloaded''' (if you use the application for the first time) locally on your computer and must be '''opened''' to launch the '''Transmission Module'''.
 
'''Note''': the '''Transmission Module''' is a Java application. For security reasons, this module aims at encrypting documents before they are sent to authorithies. It is also used to decrypt documents and feedbacks.
 
Java version 1.7.55 is a prerequisite for the installation of the e-file v2 Transmission Module.
 
 
 
 
 
Step 2: Click the Open button of the EfileCrypto.jnlp file [[File:Jplg.jpg | 250 px]]
 
'''Result:''' the window below opens
 
[[File:JavaEfileWindow.png |border]]
 
 
 
 
 
Step 3: Click the [[File:RunButton.png | border]] button
 
[[File:JavaEfileWindow.png | border]]
 
 
'''Result:''' the Transmission Module is launched
 
[[File:2tmm.png | 500px]]
 
'''Important:''' It is possible that the pop-up blocker does not allow .jnlp files to be downloaded. Please ask your IT deparment to allow pop-ups from '''https://www.e-file.lu/''' .


'''Note''': the file name is automatically generated and compliant to the ACD file naming convention.


== Transmission follow up ==


 
Please consult our wiki page [[Transmission_Monitoring|'''Transmission Monitoring''']]
 
Step 4: The Transmission Module has to be configured when it is used for the first time (or after each Java update).
The path to the keystore has to be selected with the [[File:BrowseButton.png | border]] button and the key (locally or on a server) will have to be imported with the [[File:ImportButton.png |border]] button : <br/>
 
[[File:2tmm.png | 500px]]
 
Once the key has been imported, the access to the keystore is memorized by the application.
 
In order to be more user friendly and to speed up the sending process, the Transmission Module will then run as a back ground process on your desktop.
 
If you need to end the process, right click on the icon in the taskbar and select “Close Transmission Module” :
 
[[File:2Tmet.png |250 px]]
 
 
 
 
 
 
Step 5: Return to the FATCA Form (Report Generator) screen
- Click the [[File:Transmission.png | border]] button
- Enter a "title of file sent"
- Enter the keystore password
 
 
'''Result''': as the configuration of the Transmission Module is finished, the General Tab of the Transmission Module will be displayed directly.
 
[[File:Icon22.png | 500px]]
 
'''Note''':
 
-the file name is automatically generated and compliant to the ACD file naming convention.
 
-the [[File:SendButton.png | border]] button is now available and the report can be sent. A pop-up window will confirm the transmission.
 
 
'''SHOULD YOU ENCOUNTER PROBLEMS PLEASE CONSULT OUR WIKIPAGE [[Transmission Module#Solving the most common problems|SOLVING THE MOST COMMON PROBLEMS OF THE TRANSMISSION MODULE]] OR CONTACT OUR [[How to contact us|'''Client Support & Operations Desk''']].
 
== File transmission follow-up ==
 
PLEASE CONSULT OUR WIKIPAGE [[Transmission follow-up|'''TRANSMISSION FOLLOW-UP''']]
 


= Automatic filing through the Sending Service =
= Automatic filing through the Sending Service =


The Sending Service is Fundsquare's solution for automatically sending reports and documents to the authorities.
*Should you need further information on the Sending Service, please see our [[Sending_Service_home|sending service's wiki page.]]
 
With a suitable network mapping, users can then simply copy the file to be sent in the appropriate directory.
 
The file is then automatically encrypted and sent.
 
FATCA .xml files have to be dropped into the '''FATCA''' subfolder:
 
[[File:FolderFatca.bmp |border]]
 
 
*Should you need further information on the Sending Service, please click the links below:
 
[https://www.e-file.lu/docs/EN/ManuUtil_EFile_Installation_SD_EN.pdf Sending Service Installation Procedure]
 
[https://www.e-file.lu/docs/EN/ManuUtil_EFile_Maj_SD_EN.pdf Sending Service Update Procedure]
 
[[Sending_Service|Wiki-Sending Service]]
 
[[Category : FAQ e-file]]
 
 
 




Line 490: Line 223:
| B = Bourse
| B = Bourse
|-
|-
| MatriculeReporter
| MatriculeDepositor
| Social Security Identification Number
| Social Security Identification Number
| Number(11) - Number(13)
| Number(11) - Number(13)
Line 542: Line 275:


Cf. [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-sans-tc-2017-01-19.pdf ECHA - n° 3 of 19 January 2017; page 19-20]
Cf. [http://www.impotsdirects.public.lu/content/dam/acd/fr/legislation/legi17/echa3-sans-tc-2017-01-19.pdf ECHA - n° 3 of 19 January 2017; page 19-20]


== Report transmission ==
== Report transmission ==
Line 552: Line 281:


Ensure that the '''FATCA file naming convention''' is applied (Cf. [[#FATCA file naming convention|FATCA file naming convention]]).
Ensure that the '''FATCA file naming convention''' is applied (Cf. [[#FATCA file naming convention|FATCA file naming convention]]).


== File processing status generated by the Sending Service ==
== File processing status generated by the Sending Service ==


During and at the end of the sending, the Sending Service generates various files in the subfolder that
See [[Sending_Service#Transmission_following | our wiki upon the sending service ]] to understand the sending service's follow up.
has been used for the sending. Three type of files are generated: <br/>
 
*'''.trt''' file : indicates the start of the transmission
 
In order to be able to send the original file, the Sending Service transforms the latter into a .trt file and
adds a timestamp. E.g. «OriginalName.xml» is transformed into OriginalName.xml.timestamp.trt:


FATCA_20150520080022_F0_2016_B_1970010112345_006M8M.00000.LE.442_P.xml becomes
== File transmission status ==
 
FATCA_20150520080022_F0_2016_B_1970010112345_006M8M.00000.LE.442_P.xml_20150731122616366.trt
 
*'''.acq''' file : the transmission has been successfully completed
 
*'''.err''' file : indicates that an error has occurred during the sending
 
The error file contains technical messages indicating the root cause of the error, e.g. file name errors.
 
 
 
 
 
== File transmission follow-up ==
 
=== Transmission status ===


ACD's feedback files are available in the sub-folder "Replies":  '''.../ServiceDeposant/ReportingDiffusion/FATCA/Replies/'''.
ACD's feedback files are available in the sub-folder "Replies":  '''.../ServiceDeposant/ReportingDiffusion/FATCA/Replies/'''.
Line 596: Line 299:


The "Replies" folder is created upon feedback receipt. Please check the Sending Service's configuration if the "Replies" folder is not available. In the configuration file (properties file), the variable corresponding to "Configuration of connection for feedback" and the one corresponding to "Configuration of connection for authority acknowledgement" should be set to "up".
The "Replies" folder is created upon feedback receipt. Please check the Sending Service's configuration if the "Replies" folder is not available. In the configuration file (properties file), the variable corresponding to "Configuration of connection for feedback" and the one corresponding to "Configuration of connection for authority acknowledgement" should be set to "up".


=How to correct, void or amend validated reports=
=How to correct, void or amend validated reports=
Line 607: Line 306:
The different types are the following ones :
The different types are the following ones :


*'''FATCA1''' : [[Initial sending]]. The file contains only new information.
*'''FATCA1''' : <span style="color:darkcyan">Initial sending</span>. The file contains only new information.


*'''FATCA2''' : [[Correction]]. A report should be corrected in response to an error notification from IRS.
*'''FATCA2''' : <span style="color:darkcyan">Correction</span>. A report should be corrected in response to an error notification from IRS.


*'''FATCA3''' : [[Void]]. A report may be voided at any time after you become aware of inaccurate information. All data element fields in the voided record must have the same values equal to the original record being voided. Do not void a report in response to an error notification.
*'''FATCA3''' : <span style="color:darkcyan">Void</span>. A report may be voided at any time after you become aware of inaccurate information. All data element fields in the voided record must have the same values equal to the original record being voided. Do not void a report in response to an error notification.


*'''FATCA4''' : [[Amend]]. A report may be amended at any time. An amended report updates an existing report from a previously filed report. All data element fields in the amended report must have the amended values for the relevant account report. Do not amend a report in response to a report error notification, instead file a corrected report with DocTypeIndic FATCA2.
*'''FATCA4''' : <span style="color:darkcyan">Amend</span>. A report may be amended at any time. An amended report updates an existing report from a previously filed report. All data element fields in the amended report must have the amended values for the relevant account report. Do not amend a report in response to a report error notification, instead file a corrected report with DocTypeIndic FATCA2.


To chose the report to modify, its reference has to be entered in the '''document reference ID to correct''' and '''message reference ID to correct'''.<br/>
To chose the report to modify, its reference has to be entered in the '''document reference ID to correct''' and '''message reference ID to correct'''.<br/>

Latest revision as of 13:12, 26 September 2024

Page's last update : 26 September 2023


Introduction

The Luxembourg Tax Authority (Administration des contributions directes (ACD)) published on 19 January 2017 an updated version of the circular ECHA3 defining the new format that takes into account the Internal Revenue Services (IRS) FATCA XSD 2.0. Luxembourg Financial Institutions will have to use this new schema, as it will be the only one accepted as from now. 


IMPORTANT: all pre-filled data have to be communicated to Fundsquare in order to be integrated in Fundsquare's database and to be available in the FATCA form
Consult our FATCA Onboarding for more detailed information.

Report type

Choose the 'FATCA Form' in the Report Generation module.


The FATCA form opens and a small window pops up where you have to select the FATCA report type.

In our example we will select FATCA report.

SelectFATCAReportType.png


FATCA form

2 AfterFormFatca.png


Contact information

This is the Luxembourgish part of the FATCA report.

2AfterFatcaContact.png

The contact information is split into 2 sections:

1. Information on depositor

2. AEOI Reporting FI


These sections can be accessed via the buttons in the vertical navigation bar or directly clicking the sections' titles.

AEOI reference

2AfterFatcaAEOIRef.png

  • Specifications: only capital characters (A-Z), number 0-9, must be unique, etc.
  • The ACD recommends not to use personal data such as the name or account number, but rather a sequential number.

Cf. ECHA - n° 3 of 19 January 2017, page 13.



Information on depositor

DepositorNamePIN.png

  • Depositor name (pre-filled): The Depositor is an entity (legal or natural person) that is in charge of filing the FATCA reporting to the ACD (e.g. Service provider). Cf. ECHA - n° 3 of 19 January 2017, page 6.
  • Personal Identification Number (pre-filled): The Depositor needs a Personal Identification Number (Luxembourgish Matricule Number also known as CCSS code) to be able to file the report.


AEOI Reporting FI

ReportingPersonExtensionSubEntity.png

The information on Reporting person has to be completed in section 2 of the form.

  • Name of the reporting financial institution: Select the entity in the drop-down list for which the reporting is done.
  • Reporting person (pre-filled once the RFI has been selected)
  • Identification number (pre-filled with the Luxembourgish Matricule Number once the RFI has been selected)
  • Entity Identification number extension (pre-filled with the value "M00000000"): "M00000000" is the default value if you have no extention code to communicate.
  • Personnal information The ACD needs contact details of a person who would be able to answer business questions regarding the report.


IMPORTANT: If a sub-entity has to file a FATCA reporting and does not have a Luxembourgish Matricule Number, it must enter the parent Luxembourgish Matricule Number in the first field and an additional identifier in the second field. For example, sub-funds have to enter the Luxembourgish Matricule Number of the umbrella fund in the Identification Number field and enter the sub-fund number in the Entity Identification number extension field. Cf. details ECHA - n° 3 of 19 January 2017, page 9.

If the RFI has no Luxembourgish Matricule Number the instructions published on the ACD website have to be followed (Cf.: Contact_Division échange de renseignements et retenue d’impôt sur les intérêts).

Reporting group - Account report - TIN

VERY IMPORTANT INFORMATION

2AccountReportTIN.png

If no TIN is available the value #NTA001# has to be entered in the TIN field.



Zero Reporting

The ACD requires one reporting each year from each Luxembourg Reporting Financial Institution registered with the IRS.

Luxembourg Reporting Financial Institutions that have no Reportable Accounts to report for a year, must inform the ACD by sending a Zero Reporting to the ACD.

Cf. ECHA - n° 3 of 19 January 2017, page 21.



Export - import files - save work in progress

CRS-After-SaveLocallyButton.png

Report type button

Press the REPORT TYPE button, if you want to change your FATCA Report Type. A small window pops up where you can select the report type you need:

- Contact update
- Zero report
- FATCA report


Select an existing report button

This button allows you to upload an existing XML report from your network or hard-drive into the report generator.


Save locally button

Work in progress on a report has to be saved with this button. Work in progress means that the report is not finalized, as important data are missing. The exported .xml file will be called DRAFT_filename.xml and cannot be uploaded for filing. It can be imported onto the tool for later use.

If you save locally a final report, meaning that all relevant data are available inside the report, it will carry the correct naming convention for submission to the Regulator.


Transmit button

If all buttons of the sidebar are green, the Transmission button will become available and the report can be transmitted to the regulator.


File transmission

When the form is completed and all ticks are green, you can click the After-CRS-TransmitButtton.png button.

A drawer opens from the right, fill the form and click 'Transmit'.

CRS Transmit.png


Note: the file name is automatically generated and compliant to the ACD file naming convention.

Transmission follow up

Please consult our wiki page Transmission Monitoring

Automatic filing through the Sending Service


FATCA file naming convention

The following naming convention has to be applied for the files: 

XML file :
FATCA_${DateTime}_${Type}_${FiscalYear}_${Channel}_${MatriculeDepositor}_${GIIN}_${ProdTest}.xml

Feedback from ACD :
FATCA_${DateTime}_${Type}_${FiscalYear}_${Channel}_${MatriculeDepositor}_${GIIN}_${ProdTest}_${Status}.xml
Code Definition Structure Values
DateTime Creation date and time of the XML file Number(14) YYYYMMDDhhmmss
Type F0: ZeroReport or new contact data without FATCA data

F1: FATCA1–New data

F2: FATCA2–Correction–Data corrected upon request of the IRS

F3: FATCA3–Void–Cancellation of data

F4: FATCA4–Amendment–Data corrected at any time

Char(1)Number(1) F0

F1

F2

F3

F4

FiscalYear Fiscal year Number(4) YYYY
Channel Communication channel Char(1) B = Bourse
MatriculeDepositor Social Security Identification Number Number(11) - Number(13) Code CCSS
GIIN GIIN (Global Intermediary Identification Number ) of the declarer Char(6).Char(5).Char(2).Number(3) Code GIIN XXXXXX.XXXXX.XX.XXX
ProdTest Environment type Char(1) P = Production

T = Test

Status Response status Char(3) Technical Feedback

ACK = File received by ACD

NAK = File rejected by ACD

Business Feedback

VAL = Validated and imported by ACD

WAR = Validated and imported by ACD but with small issues that raised a warning

ERR = File rejected

Examples:

XML file:

FATCA_20150520080022_F0_2016_B_1970010112345_006M8M.00000.LE.442_P.xml

FATCA_20150520080023_F1_2016_B_19700202123_ZZLRV4.99999.SL.442_T.xml


Feedback from ACD :

FATCA_20150520080022_F0_2016_B_1970010112345_006M8M.00000.LE.442_P_ack.xml

FATCA_20150520080023_F1_2016_B_19700202123_ZZLRV4.99999.SL.442_T_ack.xml


Cf. ECHA - n° 3 of 19 January 2017; page 19-20

Report transmission

In order to send a report with the Sending Service, the exported .xml report has to be copied into the …/ServiceDeposant/ReportingDiffusion/FATCA subfolder.

Ensure that the FATCA file naming convention is applied (Cf. FATCA file naming convention).

File processing status generated by the Sending Service

See our wiki upon the sending service to understand the sending service's follow up.

File transmission status

ACD's feedback files are available in the sub-folder "Replies": .../ServiceDeposant/ReportingDiffusion/FATCA/Replies/.

Each feedback has a specific status which is available in the file name: ACK, NAK, VAL, WAR, ERR (Cf. Status feedback ACD).

Feedback from ACD :

FATCA_20150520080022_F0_2016_B_1970010112345_006M8M.00000.LE.442_P_ack.xml

FATCA_20150520080023_F1_2016_B_19700202123_ZZLRV4.99999.SL.442_T_ack.xml

The "Replies" folder is created upon feedback receipt. Please check the Sending Service's configuration if the "Replies" folder is not available. In the configuration file (properties file), the variable corresponding to "Configuration of connection for feedback" and the one corresponding to "Configuration of connection for authority acknowledgement" should be set to "up".

How to correct, void or amend validated reports

In order to correct, void or amend reports through the FATCA Form (Report Generator), the type of modification (FATCA2, FATCA3, FATCA4) has to be selected in the "Reporting FI" tab, section "Document Specification" and in the "Reporting Group" tab, section "Account Report" and then "Document specification".

The different types are the following ones :

  • FATCA1 : Initial sending. The file contains only new information.
  • FATCA2 : Correction. A report should be corrected in response to an error notification from IRS.
  • FATCA3 : Void. A report may be voided at any time after you become aware of inaccurate information. All data element fields in the voided record must have the same values equal to the original record being voided. Do not void a report in response to an error notification.
  • FATCA4 : Amend. A report may be amended at any time. An amended report updates an existing report from a previously filed report. All data element fields in the amended report must have the amended values for the relevant account report. Do not amend a report in response to a report error notification, instead file a corrected report with DocTypeIndic FATCA2.

To chose the report to modify, its reference has to be entered in the document reference ID to correct and message reference ID to correct.
RefDoc.png


Cf. Annex 2 to ECHA - n° 3 of 19 January 2017

Cf. ECHA - n° 3 of 19 January 2017; page 22-24

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