SPJ Manual
Introduction
Fundsquare provide a secured electronic transmission channel for the notification and execution of court orders issued by the investigating judges (juges d'instruction) of the Tribunaux d’arrondissement (district courts) of Luxembourg and Diekirch based on Articles 66-2, 66-3, 66-4 et 66-5 of the Code of Criminal Procedure and of the Protocol of 16 October 2001 to the Convention of 29 May 2000 on Mutual Assistance in Criminal Matters between the Member States of the European Union.
Manual filing through e-file
Environment
- Select your environment:
Production environment : https://www.e-file.lu/e-file/
Homologation environment (Test) : https://homologation.e-file.lu/e-file/
Login
- Enter your e-file login credentials (user name and password) and click the Access button.
IMPORTANT: If you do not have an e-file user account or if you do not remember your password, you might contact your e-file administrator of your company.
Filing of reports initiated by Police source files
As the notification and execution of court orders (=> CSSF - Circular 13/566) are of high importance, an additional button will pop-up on the top of the screen each time you receive a new order. Once you have sent your response, the button will disappear.
If you click this button, you will immediately be guided to the transmission follow up screen, where you can filter for any received or open order.
Retrieve source files
Step 1: Click the Transmission follow-up icon
IMPORTANT: if the Transmission follow-up icon is not available on your screen, you might contact your e-file administrator of your company, who will add the module to your e-file account.
Result: the Transmission follow-up screen opens:
Transmissions of the current day are displayed by default when accessing on the module.
Filters are hidden by default and clicking on « Advanced search » displays and hides the filters.
There is no « Depositor » column anymore .
There is an « Export current data » button that download the list of transmissions currently displayed on the screen in an Excel sheet
The status legend is located in the “?” bubble next to the status column filter .
Step 2: Select the Transmission period (From...To) and click the Search button
Result: Files and their transmission status Initiated are displayed:
User-friendly calendar with selection and manual input function in format dd/mm/yyyy or dd-mm-yyyy.
The « Transmission period » and « Reference period » filters are combined.
There is no « Reset » button for the filters .
Clicking on the magnifying glass button to launch the search is only necessary for the « Search by codification » function, all the other filters are applied automatically
The field « Search by codification » is always displayed .
Step 3: Click the Plus icon 
at the right end of the row
Result: a pop-up window opens displaying the Detail of sending
Step 4: Click the View button 
at the right end of the row
Result: the EfileCrypto.jnlp file is generated
IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.
Step 5: Click the Open button of the EfileCrypto.jnlp file
Result: a Java window opens
Step 6 : Click the 
button
Result: the Transmission Module is launched
Step 7: Select the General tab of the Transmission Module, enter your keystore password and click the download button
Result: the source file will be downloaded.
Step 8: Complete the source file and rename it as indicated in the CAA - File naming convention document
Example Source file: LBRR-LU-01-20161231-SRC-LEI11111111111111111-LEI11111111111111111.xls
Example Reply file: LBRR-LU-01-20161231-CAA-LEI11111111111111111-LEI11111111111111111.xls
Submit replies to source files
Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply
Result: the EfileCrypto.jnlp file is generated:
IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.
Step 2: Click the Open button of the EfileCrypto.jnlp file
Result: a Java window opens
Step 3 : Click the button
Result: the Transmission Module is launched
Step 4: -Select the General tab of the Transmission Module -Enter the title of the Sending -Upload your completed and renamed file (original source file) via the Upload button or drag and drop your file into the middle of the pop-up window (=>Drag & drop files here) -Enter your keystore password -Ensure that the control status light is green -Click the Send button
Important: the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain CAA instead of SRC (original file). If it is correct, the control status light will become green.
Retrieve feedback files
PLEASE CONSULT OUR WIKIPAGE TRANSMISSION FOLLOW-UP
Filing of XBRL Solvency II reports and Narrative reports (no source files)
IMPORTANT: THESE REPORTS ARE NOT INITIATED BY SOURCE FILES
SENDING TYPE: Solvency II Reporting (XBRL reporting)
SENDING TYPE: Rapports narratifs
Submit files
Step 1: Click on the Transmission Module icon
Result: The Transmission Module opens
Step 2: -Select the Transmission tab of the Transmission Module -Select the Sending type (Cf. chapter 2.4) -Enter the Sending subject -Click the Upload button and upload your file or drag & drop your file in the middle of the window (=>drag & drop files here) -Enter your Keystore password -Check if all fields are completed -If the Control light becomes green you can click the Send button
Important: the Transmission Module checks if the file name is correct or not. If it is correct, the control status light will become green.
Result: The report will be sent to the CAA.
Retrieve feedback files
PLEASE CONSULT OUR WIKIPAGE TRANSMISSION FOLLOW-UP
Automatic filing through the Sending Service
The Sending Service is Fundsquare's solution for automatically sending reports and documents to the authorities.
With a suitable network mapping, users can then simply copy the file to be sent in the appropriate directory.
The file is then automatically encrypted and sent.
Important: Only reports which are not initiated by CAA source files may be sent through the Sending Service
- Should you need further information on the Sending Service, please click the links below:
Sending Service Installation Procedure