Introduction

Fundsquare provide a secured electronic transmission channel for the notification and execution of court orders issued by the investigating judges (juges d'instruction) of the Tribunaux d’arrondissement (district courts) of Luxembourg and Diekirch based on Articles 66-2, 66-3, 66-4 et 66-5 of the Code of Criminal Procedure and of the Protocol of 16 October 2001 to the Convention of 29 May 2000 on Mutual Assistance in Criminal Matters between the Member States of the European Union.

Manual filing through e-file

Environment

Select your environment:

Production environment : https://www.e-file.lu

Homologation environment (Test) : https://homologation.e-file.lu

Login

Enter your e-file login credentials (user name and password) and click the Access button.

IMPORTANT: If you do not have an e-file user account or if you do not remember your password, you might contact your e-file administrator of your company.

Filing of reports initiated by Police source files

As the notification and execution of court orders (=> CSSF - Circular 13/566) are of high importance, an additional button will pop-up on the top of the screen each time you receive a new order. Once you have sent your response, the button will disappear.

If you click this button, you will immediately be guided to the transmission follow up screen, where you can filter for any received or open order.

Retrieve source files

Step 1: Click the Transmission follow-up icon

IMPORTANT: if the Transmission follow-up icon is not available on your screen, you might contact your e-file administrator of your company, who will add the module to your e-file account.

Result: the Transmission follow-up screen opens:

Transmissions of the current day are displayed by default when accessing on the module.

Filters are hidden by default and clicking on « Advanced search » displays and hides the filters.

There is no « Depositor » column anymore .

There is an « Export current data » button that download the list of transmissions currently displayed on the screen in an Excel sheet

The status legend is located in the “?” bubble next to the status column filter .

Step 2: Select the Transmission period (From...To) and click the advanced Search button

Result: Files and their transmission status Initiated are displayed:

User-friendly calendar with selection and manual input function in format dd/mm/yyyy or dd-mm-yyyy.

The « Transmission period » and « Reference period » filters are combined.

There is no « Reset » button for the filters .

Step 3: Click anywhere on the concerning line

Result: a pop-up window opens displaying the Detail of sending

The user clicks anywhere on the transmission, the « Transmission » drawer is displayed with the details « status », « recipient » and « declarer » as well as the list of documents and a button to decrypt and/or download.

There is a second tab « Documents » with the complete list of documents related to the specific transmission selected.

Step 4: Click on the padlock at the right end of the row

Result: the EfileCrypto.jnlp file is generated

IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module.

Step 5: Click the Open button of the EfileCrypto.jnlp file

Result: a Java window opens

Step 6 : Click the  button

Result: the Transmission Module is launched

Step 7: Select the General tab of the Transmission Module, enter your keystore password and click the download button

Result: the source file will be downloaded.

Step 8: Complete the source file and rename it as indicated in the CAA - File naming convention document

Example Source file: LBRR-LU-01-20161231-SRC-LEI11111111111111111-LEI11111111111111111.xls

Example Reply file: LBRR-LU-01-20161231-CAA-LEI11111111111111111-LEI11111111111111111.xls

Submit replies to source files

Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply

The « Select action » button doesn’t exist anymore and the button « Reply » appears when checking a box related to a regulator request.

Step 2: Click the Open button of the EfileCrypto.jnlp file

Result: a Java window opens

Step 3 : Click the  button

Result: the Transmission Module is launched

Step 4:
-Select the General tab of the Transmission Module
-Enter the title of the Sending 
-Upload your completed and renamed file (original source file) via the Upload button or drag and drop your file into the middle of the pop-up window (=>Drag & drop files here)
-Enter your keystore password 
-Ensure that the control status light is green
-Click the Send button

Important: the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain CAA instead of SRC (original file). If it is correct, the control status light will become green.

Retrieve feedback files

PLEASE CONSULT OUR WIKIPAGE Transmission Follow-up New

SPJ Manual

Contents