Transmission Monitoring

Introduction

This modernized e-file version introduce a new design and improved ergonomics for a better user experience.

Transmission Monitoring

Environment

Select your environment.

Production environment : https://www.e-file.lu

Homologation environment (Test) : https://homologation.e-file.lu/e-file/

E-file login

Enter your e-file login credentials (user name and password) and click the Access button

IMPORTANT: If you do not have an e-file user account, you might contact your e-file administrator of your company.

=>for more detailed information please click the link e-file Administration

E-file launchpad

Once your are logged in, the e-file launchpad opens.

Click on the transmission follow up icon.

Transmission follow up

Transmissions of the current day are displayed by default when accessing on the module.

Filters are hidden by default and clicking on « Advanced search » displays and hides the filters.

There is no « Depositor » column anymore .

There is an « Export current data » button that download the list of transmissions currently displayed on the screen in an Excel sheet

The status legend is located in the “?” bubble next to the status column filter .

Filters

User-friendly calendar with selection and manual input function in format dd/mm/yyyy or dd-mm-yyyy.

The « Transmission period » and « Reference period » filters are combined.

There is no « Reset » button for the filters .

Clicking on the magnifying glass button to launch the search is only necessary for the « Search by codification » function, all the other filters are applied automatically

The field « Search by codification » is always displayed .

Columns

All the filters have dropdown lists where the user can select an option or data type.

The fields « Recipient », « Country » and « Subject » (previously « Title of sending ») act as multiselect dropdown lists.

Reply

The button « Reply » appears when checking a box related to a regulator request. By clicking on “Reply” a drawer opens and the user can send the file/response to authorities.

Details of sending and Download Documents or Feedback

The user clicks anywhere on the transmission, the « Transmission » drawer is displayed with the details « status », « recipient » and « declarer » as well as the list of documents and a button to decrypt and/or download.

There is a second tab « Documents » with the complete list of documents related to the specific transmission selected.

By clicking on this icon the drawer “Decrypt then Download” opens. The user must enter the Keystore password to decrypt and download the document, see images below.

Specific case of De-Notification

1. For each transmission of a de-notification, a line (corresponding to that transmission) is created in «Transmission Follow Up» module – initially with the status “Transmitted”. ¨

2. Then, CSSF send several feedbacks to indicate the status of the transmission: NOTFBR – NOTFDB – NOTFBH

3. For each feedback received from CSSF, a specific “Status” will be displayed.

  3.1. – The first feedback is «NOTFBR»: if accepted the label will be «Sent to CSSF», if rejected «Rejected by CSSF».
  3.2. – The second feedback is «NOTFDB»: if accepted the label will be «CSSF Compliant», if rejected «Rejected by CSSF». These statuses will replace the previous status «Sent to CSSF». 
  3.3. – The third feedback is «NOTFBH»: if accepted the label will be «Accepted by Host», if rejected «Rejected by Host». These statuses will replace the previous status «CSSF Compliant».

4. Example: As the last feedback received was «NOTFBH» (rejected) the status of the transmission is “Rejected by Host”