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__TOC__
__TOC__


= FAQ =


<div style="text-align: right; direction: ltr; margin-left: 1em;">[[Welcome_to_e-file_and_Fundsquare_FAQ|Home page ]][[File:Home.png|Return homepage|link=Welcome_to_e-file_and_Fundsquare_FAQ]]</div>
<span class="mw-customtoggle-q0" style="font-weight:bold;line-height:2.5;">Your module is greyed out?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q0">
::To get access to this module, please ask your e-file local administrator to [[E-file Administration#How_do_I_assign_groups_and_profiles_to_users|make you member]] of the '''''Distribution matrix ''''' and '''''Registration matrix ''''' groups.
::[[File:Matrix GreyedOut.png|alt=Registration and distribution matrix is greyed out.|To have access : '''''Distribution matrix ''''' and '''''Registration matrix ''''' groups ]]
</div>


= FAQ =
<span class="mw-customtoggle-q1" style="font-weight:bold;line-height:2.5;">How can I batch upload registration or distribution statuses?
Can I bulk upload multiple registration/distribution statuses in one go?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q1">
::Registration statuses can be uploaded by providing a .csv file with the following columns to rs.clientsupportoperations@fundsquare.net: ISIN;Country;Status;effective date (not mandatory).
::Example:


<span class="mw-customtoggle-q1" style="font-weight:bold;line-height:2.5;">What does 'unrecognized instrument' mean?</span>
::LU1234567890;BE;R
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q1">
::LU2124567890;DE;RX;24/01/24
::The shareclass does not exist in our database yet- please provide us with the share class details via your usual data ingestion method or complete and submit our FDF to provide these details.
::LU1231231234;FR;DX


::Once complete, the document will be mapped to the releavant shareclass/subfund/structure
</div>
</div>


<span class="mw-customtoggle-q2" style="font-weight:bold;line-height:2.5;">I uploaded a document for a shareclass that did not exist at the time of the upload. Do I need to upload the documents again after the shareclass creation?</span>
<span class="mw-customtoggle-q2" style="font-weight:bold;line-height:2.5;">Why has the Distribution Status not been updated to Registered ('R') despite the R to D automation?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q2">
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q2">
::No need to re-upload. Once the share class/sub fund has been created and added to efile, the document will automatically be mapped to the releavant shareclass/sub fund
::If the current distribution status is DX, it will not be updated by an automation and has to be updated manually. Please also note that the automation only works for countries with a filing setup.
</div>
</div>


<span class="mw-customtoggle-q3" style="font-weight:bold;line-height:2.5;">Why am I unable to find my fund in an efile module?
<span class="mw-customtoggle-q3" style="font-weight:bold;line-height:2.5;"> I can not find a closed share-class in the registration matrix</span>
I cant see my financial product/sub fund/ share class in XYZ module. Why? </span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q3">
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q3">
::The fund is missing the required access rights and/or filing workflows. Access rights can be granted by sending a setup request to rs.clientsupportoperations@fundsquare.net.
::Please make sure filter status "closed" is selected
</div>
</div>


<span class="mw-customtoggle-q0" style="font-weight:bold;line-height:2.5;">Your module is greyed out?</span>
<span class="mw-customtoggle-q4" style="font-weight:bold;line-height:2.5;"> Why does the registration or the distribution  matrix appear to be empty?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q0">
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q4">
::To get access to this module, please ask your e-file local administrator to [[E-file Administration#How_do_I_assign_groups_and_profiles_to_users|make you member]] of the '''''Gestion documentaire''''' group.  
::This is due to missing access rights. The latter have to be requested by email to rs.clientsupportoperations@fundsquare.net
::[[File:DocLib GreyedOut.png|alt=Document library is greyed out.|thumb|To have access : '''''Gestion documentaire''''' group ]]
</div>
</div>


=Main page=
<span class="mw-customtoggle-q5" style="font-weight:bold;line-height:2.5;">How can I add a new country to the registration matrix?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q5">
::New countries can be added by clicking on the Manage Country button available on the top of the page
</div>


[[File:MainPage After V2.png|800 px]]
<span class="mw-customtoggle-q6" style="font-weight:bold;line-height:2.5;">How can I see the audit trail of a registration or distribution status?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q6">
::Please click on the "clock" symbol 
</div>


<span class="mw-customtoggle-q7" style="font-weight:bold;line-height:2.5;">How can I extract a registration matrix?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q7">
::Registration and distribution extracts are available in the "reports" section of the registration and distribution matrix module
</div>


<span class="mw-customtoggle-q8" style="font-weight:bold;line-height:2.5;">Can we see the number of shares with status by country ? </span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q8">
::Yes, please click on the consolidated view tab in the registration and distribution matrix module
</div>


==Filters==
<span class="mw-customtoggle-q9" style="font-weight:bold;line-height:2.5;">What does this button mean?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q9">
::This button allows to  select all statuses at fund or umbrella level
</div>


<div style="text-align: center; width:100%;border-style: double none none none;"> </div>


[[File:Filters After V2.png|800 px]]




=Description=


==Accessing the library==
==Selecting a fund ==




[[File:Accessing the library After V2.png|800 px]]
[[File:2CorrectionAfter SelectFund.png|1000 px]]


[[File:AfterPoint1.png|30 px]] Click on the '''FILTER''' button [[File:AfterSDMFilter.png|20 px]] on the right side of the screen. The '''DYNAMIC FILTERS''' taskbar (highlighted in yellow) with a '''Status''' area [[File:After-point2a.png|20 px]] opens, where you can filter the funds by their status (Active, inactive, closed).


[[File:Main Page Before after V2.png|800 px]]
[[File:AfterPoint2.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want for example display '''Closed''' funds as well, open the drop-down list by clicking inside the STATUS area [[File:After-point2a.png|20 px]], select '''Closed''' and press the '''Search''' button [[File:After SearchButton.png|20 px]].


[[File:AfterPoint3.png|30 px]] You can narrow your search criteria by using '''ISIN''' and '''Fund name''' filters. Click inside the toolbar [[File:After-point3a.png|20 px]] (highlighted in yellow). A drop-down list (highlighted in orange) opens.


Select the '''ISIN''' and /or '''Fund name''' filter that will then be added to the '''DYNAMIC FILTERS''' taskbar (highlighted in yellow), see figure below.


[[File:After DynamicFiltersISINName.png|500 px]]


=Entity Library=
These two filter options will allow you to search for example for a specific share class of a fund by its '''ISIN''' or '''Fund name''' (The '''Containing''' and '''Begin''' functions are included as well).


[[File:AfterPoint4.png|30 px]] Press the SEARCH button [[File:After SearchButton.png|20 px]] to initiate the search process.


[[File:Entity Library After V2.png|800 px]]
[[File:AfterPoint5.png|30 px]] Press the '''RESET''' button [[File:AfterSDMResetButton.png|20 px]] to clear all filters and start a new search.


[[File:AfterPoint6.png|30 px]] Press the Expand '''DATA FILTER'''S icon to hide/display the '''DATA FILTERS''' taskbar.


[[File:AfterPoint7.png|30 px]] Move your mouse pointer over the fund area and click to open the '''Matrix''' screen.


== Matrix ==


=Fund Library=


[[File:2After Matrix.png|1200 px]]


[[File:Fund Library After V2.png|800 px]]
[[File:AfterPoint1.png|30 px]] Click on the '''FILTER''' button [[File:AfterSDMFilter.png|30 px]] on the right side of the screen. The '''DYNAMIC FILTERS''' taskbar (highlighted in yellow) with a '''Status''' area [[File:AfterPoint2.png|25 px]]  opens. Here you can filter the funds by their status (Active, inactive, closed).


[[File:Fund Library Before-After V2.png|800 px]]
[[File:AfterPoint2.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want to view '''Closed''' funds as well, open the drop-down list by clicking inside the STATUS area [[File:After-point2a.png|25 px]] , select '''Closed''' and press the '''Search''' button.


=Library Filters=
[[File:AfterPoint3.png|30 px]] Various filters are available to narrow further your search criteria. Click inside the toolbar [[File:After-point3a.png|25 px]]  (highlighted in yellow). A drop-down list (highlighted in orange) containing the following filter options, opens:


'''Matrix type''' - '''Distribution matrix status''' - '''Registration matrix status''' – '''Country''' – '''ISIN''' - '''Share class name''' - '''Sub fund name''' - '''Effective date''' – '''Error'''


[[File:Library filter After V2.png|800 px]]
Click on the filter options you need. They will be automatically added to '''DYNAMIC FILTERS''' taskbar [[File:After-point3a.png|25 px]] highlighted in yellow.


[[File:Library Filters Before After V3.png|800 px]]
[[File:AfterPoint4.png|30 px]] Press the '''SEARCH''' button to initiate the search process once you have entered your filter options.


=Document details and history=
[[File:AfterPoint5.png|30 px]] Press the '''RESET''' button to clear all filters and start a new search.


[[File:AfterPoint6.png|30 px]] When a status box is selected, it is highlighted in green and the '''CANCEL''', '''REMOVE STATUS''' and '''CHANGE STATUS'''  buttons are activated [[File:AfterPoint7.png|25 px]].


[[File:Document details and history After.png|800 px]]
To select all share classes of a fund, click the box [[File:After-point6a.png|25 px]] at fund level. To select all share classes of a sub-fund, click the box [[File:After-point6b.png|25 px]] at sub-fund level.


These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All historical changes are registered and you can view them by clicking on the small clock icon [[File:After-point6c.png|30 px]]. The '''HISTORY''' drawer opens on the right side of the screen,see figure below.


[[File:Document details and history Before-After-V2.png|800 px]]
[[File:After DetailHistory.png|border|500 px]]


=Import=


[[File:AfterPoint7.png|30 px]] '''CANCEL''', '''REMOVE STATUS''' and '''CHANGE STATUS''' buttons


[[File:Import After-V2.png|800 px]]
<u> '''CANCEL''' </u> : to cancel your previous selection press the '''CANCEL''' button.


<span style="background:red"> '''NEW:''': Set Bulk Parameters


[[File:Import Set bulk parameters New.PNG|800 px]]


<u> '''REMOVE STATUS''' </u>: to delete a status press the '''DELETE STATUS''' button. A small window pops up, where you have to confirm your deletion, see figure below.


[[File:Import Before-After-V2.png|800 px]]
[[File:After Remove status.png|300 px]]


=Action Selection=




[[File:Action Selection Before-After.png|800 px]]
<u> '''CHANGE A REGISTRATION AND/OR DISTRIBUTION STATUS ''' </u>: To update a registration/distribution status, please select one or more statuses (by clicking on the status) and select the <u>CHANGE STATUS</u> button. A pop up  opens on the right side of the screen. The below screen shot shows a change from R and D to RX and DX: Select the new status, add an effective date (not mandatory) and a comment and hit the  '''CHANGE STATUS''' button.


[[File:ChangeStatusRX.jpg|500 px]]




[[File:After-point8.png|30 px]] Press the '''MANAGE COUNTRY''' button to add or remove countries. A drawer ''' MANAGE COUNTRY'''  opens on the right side of the screen, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.


=Change Document Indexation=
[[File:After ManageCountry.png|border|500 px]]


[[File:Change Document Indexation Before-After.png|800 px]]


[[File:After-point9.png|30 px]] Open Full screen mode. Filter taskbars will be hidden.


[[File:After-point10.png|30 px]] You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the '''Export''' button.


== Registration statuses ==


=Suggestions=
Please be informed that no changes have been made to the registration statuses rules.


The Registration status informs you whether your fund is registered with the European authorities or not.


[[File:Suggestion After-V2.png|800 px]]
[[File:After-Befor-Registration statuses.png|border|600 px]]


[[File:Blue-RegStatus.png|25 px]] Status manually set through the '''Registration and distribution matrix module'''


[[File:Suggestion Before-After-V2.png|800 px]]
[[File:Orange-RegStatus.png|25 px]] Status set through the '''Notification module''' (automatically) or manually (cannot be deleted if set through the Notification module)


=Transmission=
[[File:Yellow-RegStatus.png|25 px]] Status automatically set through the '''Notification module''' (cannot be deleted through the Registration and distribtuion matrix module)


X - Not registered


[[File:Transmission After.png|800 px]]
E - To be registered


[[File:Transmission Before-After.png|800 px]]
A - Registration in progress (selection of an instrument at step 2 of the '''Notification''')


: AT - Registration in progress - Transmitted to the authority


: AR - Registration in progress - Rejected by the authority


N - Notified


=Consolidated view display=
: NT - Notified - Transmitted to the HOST authority
 
: NR - Notified - Rejected by the HOST authority


: NA - Notified - Accepted by the HOST authority


[[File:Consolidated view display After.png|800 px]]
R - Registered


[[File:Consolidated view display Before-After.png|800 px]]
: RI - Registered - Institutional


: RP - Registered - Private placement


XR - No more registered but with remaining investors


RX - No more registered


=Consolidated view transmission=


[[File:Consolidated view transmission After.png|800 px]]


[[File:Consolidated view transmission Before-After.png|800 px]]
<u>Important information</u>:


Conditions to make a KID available in the consolidated view:
When a Luxembourg fund is notified through the e-file notification module, the matrix is automatically updated.


CSSF Filing (LU Funds)


* Check the registration status: Filing packages will only be triggered with an A, E or R (resp. Ri) status;
'''Authorization table for Registration statuses'''
* Check that the KID has been correctly uploaded into the document library and that is has not yet been filed;
* Check that the shareclass is either inactive or active in the Fundsquare database (closed or shareclasses without a constitution date will not trigger a filing);
* Check that the shareclass is mapped to a CSSF code;
* Check that the shareclass is not closed in the CSSF database;
* Check that the KID language is matching the language in the filing country language setting;


Lu Funds Host filings and
<u>Example</u>:: It is not allowed to replace a current status R by a status A.
Non LU funds filings:  


* Check the registration status: Filing packages will only be triggered with an A, E or R (resp. Ri) status;
[[File:RegStat-AuthorizedChanges.png|350 px]]
* Check that the KID has been correctly uploaded into the document library and that is has not yet been filed;
* Check that the shareclass is either inactive or active in the Fundsquare database (closed or shareclasses without a constitution date will not trigger a filing);
* For LU funds: Check that the shareclass is mapped to a CSSF code;
* For LU funds: Check that the shareclass is not closed in the CSSF database;
* Check that the KID language is matching the language in the filing country language setting;


All these checks can be carried out in dashboard 3.24 Detailed view on KIDs (and 3_23 Detailled view on KIDs at the CSSF)


[[File:Dashboard KIID.PNG|1500 px]]
Some controls have been added to assist you in maintaining consistency between the registration and distribution.


These dashboards are available in the report section of the Document library:
* To insert a DI, you must have a RI (except for Switzerland).
* To insert a D, you must have a R.
* To insert a XR, you must have a DX.


[[File:Dashboard-Document library.png|1500 px]]
== Distribution statuses ==


Please be informed that no changes have been made to the registration statuses rules.


The Distribution informs you whether your fund is distributed or not.


'''Should all of the conditions be met and you still have not received the document, please contact RS.ClientSupportOperations@fundsquare.net (including in the email the checks that have been carried out)'''.
[[File:After-Before-Distribution statuses.png|300 px]]


X - Not distributed


D - Distributed<br/>
DI – Distributed - Institutional


 
DX - No more distributed<br/>
=SSRS Exports=
<br/>
 
<u>Exception</u>: For <span style="color: red">Switzerland only</span>, dissemination of documents will be possible with a status DI even if the share class is not registered (Registration Status X). For the other countries, the dissemination will work <span style="color: red">ONLY</span> if there is a Registration Status R or RI inserted.
'''New'''
 
[[File:SSRS Exports New.PNG|800 px]]




[[File:SSRS Exports Before-After.png|800 px]]
'''Authorization table for Distribution statuses'''


<u>Example</u>:: It is not allowed to replace a current status D by a status X.


[[File:DisStat-AuthorizedChanges.png|350 px]]




=Automatic KID filing=
Some controls have been added to assist you in maintaining consistency between the registration and distribution.


If a KID filing automation is switched on for a fund (please check the Automations dashboard in the Transmission follow up module)  
* To insert a DI, you must have a RI (except for Switzerland).
* To insert a D, you must have a R.
* To insert a XR, you must have a DX.


[[File:Automatic KIID filing.png|600 px]]
== Consolidated view ==


The conditions to be met to include a KID are identical to the conditions under [[Document_Library#Consolidated_view_transmission|Consolidated view Transmission]]:
[[File:After dashboard.png|border|1400 px]]


For LU funds: Check that the shareclass is active in the CSSF database (inactive or closed status will not trigger the filing ); should you wish to bypass this condition via an automation, please contact us.
== Error messages ==


 
Should you try to insert an unauthorized registration or distribution status, an error message will appear in a pop up while you hover over the status<br>
'''Should all of the conditions be met and you still have not received the document, please contact RS.ClientSupportOperations@fundsquare.net (including in the email the checks that have been carried out).'''
[[File:After-Status blocked Error message.png|border|400 px]]
 
 
 
 
=Drag&Drop box=
 
The drag&drop box allows you to index and/or transmit your documents (Prospectus and Periodic Reports) on the document library homepage.<br/>
<br/>
1 – '''Drag&Drop or Browse your documents''' on transmission box (Prospectus or Periodic Reports) respecting [[NamingConvention | Fundsquare naming convention]]. <br/>
Example Annual report on fund level: ANNREP-2023-01-01-EN-00-2023-01-01-1-LU0123456789-xxxxxxxxxxn.pdf<br/>
<br/>
[[File:DocLib_TransBox.png | 300 px | border ]]
 
<br/>
2 – '''Select type of sending''': Prospectus sending for Prospectus or Periodic reports sending for Annual and Semi-Annual reports.<br/>
<br/>
[[File:DocLib_Import.png | 300 px | border ]]
 
<br/>
3 – '''Index or/and Transmit''': <br/>
• Select “Index Files” for import the document(s) on document library<br/>
• Select “Index and transmit” for import the document(s) on document library and transmit them.<br/>
<br/>
[[File:DocLib_IndexTrans.png | 1200 px | border ]]  
 
<br/>

Latest revision as of 11:55, 30 September 2024

Page's last update : 30 Nov 2024

FAQ

Your module is greyed out?

To get access to this module, please ask your e-file local administrator to make you member of the Distribution matrix and Registration matrix groups.
Registration and distribution matrix is greyed out.

How can I batch upload registration or distribution statuses? Can I bulk upload multiple registration/distribution statuses in one go?

Registration statuses can be uploaded by providing a .csv file with the following columns to rs.clientsupportoperations@fundsquare.net: ISIN;Country;Status;effective date (not mandatory).
Example:
LU1234567890;BE;R
LU2124567890;DE;RX;24/01/24
LU1231231234;FR;DX

Why has the Distribution Status not been updated to Registered ('R') despite the R to D automation?

If the current distribution status is DX, it will not be updated by an automation and has to be updated manually. Please also note that the automation only works for countries with a filing setup.

I can not find a closed share-class in the registration matrix

Please make sure filter status "closed" is selected

Why does the registration or the distribution matrix appear to be empty?

This is due to missing access rights. The latter have to be requested by email to rs.clientsupportoperations@fundsquare.net

How can I add a new country to the registration matrix?

New countries can be added by clicking on the Manage Country button available on the top of the page

How can I see the audit trail of a registration or distribution status?

Please click on the "clock" symbol

How can I extract a registration matrix?

Registration and distribution extracts are available in the "reports" section of the registration and distribution matrix module

Can we see the number of shares with status by country ?

Yes, please click on the consolidated view tab in the registration and distribution matrix module

What does this button mean?

This button allows to select all statuses at fund or umbrella level


Description

Selecting a fund

2CorrectionAfter SelectFund.png

AfterPoint1.png Click on the FILTER button AfterSDMFilter.png on the right side of the screen. The DYNAMIC FILTERS taskbar (highlighted in yellow) with a Status area After-point2a.png opens, where you can filter the funds by their status (Active, inactive, closed).

AfterPoint2.png Active and Inactive funds are displayed by default. If you want for example display Closed funds as well, open the drop-down list by clicking inside the STATUS area After-point2a.png, select Closed and press the Search button After SearchButton.png.

AfterPoint3.png You can narrow your search criteria by using ISIN and Fund name filters. Click inside the toolbar After-point3a.png (highlighted in yellow). A drop-down list (highlighted in orange) opens.

Select the ISIN and /or Fund name filter that will then be added to the DYNAMIC FILTERS taskbar (highlighted in yellow), see figure below.

After DynamicFiltersISINName.png

These two filter options will allow you to search for example for a specific share class of a fund by its ISIN or Fund name (The Containing and Begin functions are included as well).

AfterPoint4.png Press the SEARCH button After SearchButton.png to initiate the search process.

AfterPoint5.png Press the RESET button AfterSDMResetButton.png to clear all filters and start a new search.

AfterPoint6.png Press the Expand DATA FILTERS icon to hide/display the DATA FILTERS taskbar.

AfterPoint7.png Move your mouse pointer over the fund area and click to open the Matrix screen.

Matrix

2After Matrix.png

AfterPoint1.png Click on the FILTER button AfterSDMFilter.png on the right side of the screen. The DYNAMIC FILTERS taskbar (highlighted in yellow) with a Status area AfterPoint2.png opens. Here you can filter the funds by their status (Active, inactive, closed).

AfterPoint2.png Active and Inactive funds are displayed by default. If you want to view Closed funds as well, open the drop-down list by clicking inside the STATUS area After-point2a.png , select Closed and press the Search button.

AfterPoint3.png Various filters are available to narrow further your search criteria. Click inside the toolbar After-point3a.png (highlighted in yellow). A drop-down list (highlighted in orange) containing the following filter options, opens:

Matrix type - Distribution matrix status - Registration matrix status – Country – ISIN - Share class name - Sub fund name - Effective date – Error

Click on the filter options you need. They will be automatically added to DYNAMIC FILTERS taskbar After-point3a.png highlighted in yellow.

AfterPoint4.png Press the SEARCH button to initiate the search process once you have entered your filter options.

AfterPoint5.png Press the RESET button to clear all filters and start a new search.

AfterPoint6.png When a status box is selected, it is highlighted in green and the CANCEL, REMOVE STATUS and CHANGE STATUS buttons are activated AfterPoint7.png.

To select all share classes of a fund, click the box After-point6a.png at fund level. To select all share classes of a sub-fund, click the box After-point6b.png at sub-fund level.

These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All historical changes are registered and you can view them by clicking on the small clock icon After-point6c.png. The HISTORY drawer opens on the right side of the screen,see figure below.

After DetailHistory.png


AfterPoint7.png CANCEL, REMOVE STATUS and CHANGE STATUS buttons

CANCEL  : to cancel your previous selection press the CANCEL button.


REMOVE STATUS : to delete a status press the DELETE STATUS button. A small window pops up, where you have to confirm your deletion, see figure below.

After Remove status.png


CHANGE A REGISTRATION AND/OR DISTRIBUTION STATUS : To update a registration/distribution status, please select one or more statuses (by clicking on the status) and select the CHANGE STATUS button. A pop up opens on the right side of the screen. The below screen shot shows a change from R and D to RX and DX: Select the new status, add an effective date (not mandatory) and a comment and hit the CHANGE STATUS button.

ChangeStatusRX.jpg


After-point8.png Press the MANAGE COUNTRY button to add or remove countries. A drawer MANAGE COUNTRY opens on the right side of the screen, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.

After ManageCountry.png


After-point9.png Open Full screen mode. Filter taskbars will be hidden.

After-point10.png You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the Export button.

Registration statuses

Please be informed that no changes have been made to the registration statuses rules.

The Registration status informs you whether your fund is registered with the European authorities or not.

After-Befor-Registration statuses.png

Blue-RegStatus.png Status manually set through the Registration and distribution matrix module

Orange-RegStatus.png Status set through the Notification module (automatically) or manually (cannot be deleted if set through the Notification module)

Yellow-RegStatus.png Status automatically set through the Notification module (cannot be deleted through the Registration and distribtuion matrix module)

X - Not registered

E - To be registered

A - Registration in progress (selection of an instrument at step 2 of the Notification)

AT - Registration in progress - Transmitted to the authority
AR - Registration in progress - Rejected by the authority

N - Notified

NT - Notified - Transmitted to the HOST authority
NR - Notified - Rejected by the HOST authority
NA - Notified - Accepted by the HOST authority

R - Registered

RI - Registered - Institutional
RP - Registered - Private placement

XR - No more registered but with remaining investors

RX - No more registered


Important information:

When a Luxembourg fund is notified through the e-file notification module, the matrix is automatically updated.


Authorization table for Registration statuses

Example:: It is not allowed to replace a current status R by a status A.

RegStat-AuthorizedChanges.png


Some controls have been added to assist you in maintaining consistency between the registration and distribution.

  • To insert a DI, you must have a RI (except for Switzerland).
  • To insert a D, you must have a R.
  • To insert a XR, you must have a DX.

Distribution statuses

Please be informed that no changes have been made to the registration statuses rules.

The Distribution informs you whether your fund is distributed or not.

After-Before-Distribution statuses.png

X - Not distributed

D - Distributed
DI – Distributed - Institutional

DX - No more distributed

Exception: For Switzerland only, dissemination of documents will be possible with a status DI even if the share class is not registered (Registration Status X). For the other countries, the dissemination will work ONLY if there is a Registration Status R or RI inserted.


Authorization table for Distribution statuses

Example:: It is not allowed to replace a current status D by a status X.

DisStat-AuthorizedChanges.png


Some controls have been added to assist you in maintaining consistency between the registration and distribution.

  • To insert a DI, you must have a RI (except for Switzerland).
  • To insert a D, you must have a R.
  • To insert a XR, you must have a DX.

Consolidated view

After dashboard.png

Error messages

Should you try to insert an unauthorized registration or distribution status, an error message will appear in a pop up while you hover over the status
After-Status blocked Error message.png

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