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__NOTOC__
= e-file FAQ - Administrator's section =
<small>''Page's last update : {{REVISIONDAY2}} {{CURRENTMONTHABBREV}} {{REVISIONYEAR}}''</small>
<small>''Page's last update : {{REVISIONDAY2}} {{CURRENTMONTHABBREV}} {{REVISIONYEAR}}''</small>


<span id="BackToTop"></span>
__TOC__
<div class="noprint" style="background-color:#FAFAFA; position:fixed; bottom:10%; right:0.25%; padding:0; margin:0;">
<span style="color:blue; border:0.3em outset #abd99f; padding:0.2em; font-weight:bolder; -moz-border-radius:8px; ">
[[#BackToTop|Back to the Top]]
</div>
 
<div style="text-align: right; direction: ltr; margin-left: 1em;">[[Welcome_to_e-file_and_Fundsquare_FAQ|Home page ]][[File:Home.png|Return homepage|link=Welcome_to_e-file_and_Fundsquare_FAQ]]</div>
 
[[File:Administration module icon (Figure 2).png|300px]]
 
== Knowing the interface ==
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">What am I allowed to do as an administrator ?</div>
<div class="mw-collapsible-content">
<span id=What_am_I_allowed_to_do_as_an_administrator></span>
 
The '''Administration module''' opens. Tabs are available in the '''e-file administrator''' module: (Figure 3).
 
[[File:Users, Groups and Certificates (Figure 3).png|900px]]
 
{|
|+
!'''Users tab'''
!'''Groups tab'''
!'''Certificates tab'''
!'''Sending service tab'''
!'''S3 keys tab'''
|-
|
*[[#Create a new e-file user|Create a new user]]
 
*[[#Assign groups and profiles to users|Assign groups to a user]]
 
*[[#ExplainAction|Force password change]]
 
*[[#ExplainAction|Lock/ unlock user]]
 
*[[#ExplainAction|Delete user]]
|
*[[#Manage users at group level|User management at group level]]
 
* Add users to a group
 
* Assign a group to users
 
* Manage user profiles at group level
|
* [[E-file_Administration#Certificates tab|Order a new '''Luxtrust certificate''']]
 
* [[E-file_Administration#Certificates tab|Renew your Luxtrust certificate]]
 
* [[E-file_Administration#Activation of your LUXTRUST certificate|Activate Luxtrust certificate]]
|
:''Sending service user's management :''
 
* [[E-file_Administration#Sending Service management|Assign groups to the '''Sending Service user''']]
 
* [[E-file_Administration#Sending Service management|Subscribe the Sending Service user to '''alerts''']]
:''Sending service user's management - V2 :''
* [[Sending_Service_java-less_version|Sending service java-less version]]
|
* [[E-file_Administration#S3_digital_key_management_in_e-file|'''S3''' key management]]
|}
</div>
</div>
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">Explore the interface's items</div>
<div class="mw-collapsible-content">
<span id=Explore_the_interface_items></span>
:<u>'''Explanations'''</u>


<imagemap>
= FAQ =
File:AdminInterface.png|center|1200px|alt=clickable image : admin interface
rect 83 11 944 69 [[#hereExplainAction| This is the tabs' menu ]]
rect 1812 154 1686 93 [[#hereExplainAction| Click to create a new user's account ]]
rect 237 234 28 168 [[#hereExplainAction|  The vertical menu can be reduce ]]
rect 238 281 31 239 [[#hereExplainAction|  Here you can set who will receive some e-mail notifications in relation with the administration ]]
rect 256 186 1286 232 [[#hereExplainAction| You can filter the list on a group's members or a profile]]
rect 406 345 450 375 [[#hereExplainAction| The crown indicates an administrator]]
rect 793 285 878 300 [[#hereExplainAction| By hovering over their headers, text columns can be sorted]]
rect 1618 281 1748 332 [[#hereExplainAction| Each line allow its actions among : * Edit, * Force password, * Lock/Unlock, * Delete]]
rect 1618 337 1647 369 [[#hereExplainAction| Edit the user details or group permissions]]
rect 1652 337 1681 369 [[#hereExplainAction| Force password change : an email is sent to the user for him to reset]]
rect 1687 337 1711 369 [[#hereExplainAction| Lock or Unlock the account. The icon is greyed out for new users.]]
rect 1716 337 1743 369 [[#hereExplainAction| Delete the account. You can not delete administrators, ask us.]]
desc none
</imagemap>
</div>
</div>


== Accounts' management ==
<span class="mw-customtoggle-q0" style="font-weight:bold;line-height:2.5;">Your module is greyed out?</span>
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q0">
<div style="font-weight:bold;line-height:2.5;">How many users can I create ?</div>
::To get access to this module, please ask your e-file local administrator to [[E-file Administration#How_do_I_assign_groups_and_profiles_to_users|make you member]] of the '''''Distribution matrix ''''' and '''''Registration matrix ''''' groups.
<div class="mw-collapsible-content">
::[[File:Matrix GreyedOut.png|alt=Registration and distribution matrix is greyed out.|To have access : '''''Distribution matrix ''''' and '''''Registration matrix ''''' groups ]]
:You can create as many as users' accounts you need. It is free of charge.
</div>
</div>
</div>


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<span class="mw-customtoggle-q1" style="font-weight:bold;line-height:2.5;">How can I batch upload registration or distribution statuses?
<div style="font-weight:bold;line-height:2.5;">How can I create a new e-file user ?</div>
Can I bulk upload multiple registration/distribution statuses in one go?</span>
<div class="mw-collapsible-content">
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q1">
<span id=How_can_I_create_a_new_e-file_user></span>
::Registration statuses can be uploaded by providing a .csv file with the following columns to rs.clientsupportoperations@fundsquare.net: ISIN;Country;Status;effective date (not mandatory).
:Enter the administration module [[File:SDjl_8.png|150px]], you should be on the 'users' tab.
::Example:
:Click the '''Create a user''' button [[File:Create_a_user_button_(Figure_5).png|150px]]
 
:The '''Create a user''' window pops up. Complete the form as shown in the figure below and click the '''Create''' button.
 
<imagemap>
File:4CreateUser.png|center|900px|alt=clickable image : create user form
rect 1081 737 41 282 [[#hereCreatUser|All fields are mandatory]]
rect 991 835 42 770 [[#hereCreatUser|You must choose a first group and a user's profile ]]
rect 475 856 637 914 [[#hereCreatUser|Click here to validate]]
rect 1363 993 1216 939 [[#hereCreatUser|Click here to cancel]]
circle 1355 58 34 [[#hereCreatUser|Click here to cancel]]
desc none
</imagemap>
 
:<span style="color: #C00000">'''Important note : You do not have to create a password for the user, an automatic mail will be sent to the new user to  activate his account and create a password</span>'''
 


:The '''Create a user''' window closes and you return automatically to the '''Users List''' screen.
::LU1234567890;BE;R
::LU2124567890;DE;RX;24/01/24
::LU1231231234;FR;DX


:At the same time a '''confirmation''' window pops up on the top of the screen indicating that the user creation was successful.
:[[File:User creation was successful (Figure 7).png|800px]]
----------
</div>
</div>
</div>


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<span class="mw-customtoggle-q2" style="font-weight:bold;line-height:2.5;">Why has the Distribution Status not been updated to Registered ('R') despite the R to D automation?</span>
<div style="font-weight:bold;line-height:2.5;">How can I change an existing account's e-mail ?</div>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q2">
<div class="mw-collapsible-content">
::If the current distribution status is DX, it will not be updated by an automation and has to be updated manually. Please also note that the automation only works for countries with a filing setup.
<span id=How_can_I_change_an_existing_account's_e-mail></span>
 
<u>'''Step 1</u>:'''
 
Connect to [https://e-file.lu e-file.lu] with your '''e-file administrator''' login (adminXXX) and click the '''Administration module''' icon.
 
 
[[File:SDjl_8.png|300px]]
 
 
<u>'''Step 2</u>:'''
 
The '''Users List''' screen opens. Click the Edit button on the line of the account to be changed.
 
[[File:AdminModuleChangeEmail.png|border]]
 
 
<u>'''Step 3</u>:'''
Click the detail tab, then Edit button
 
[[File:AdminModuleChangeEmail2.png|border|400px]]
 
 
 
<u>'''Step 4</u>:'''
Change the e-mail then click Validate button
 
[[File:AdminModuleChangeEmail3.png|border|400px]]
----------
</div>
</div>
</div>


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<span class="mw-customtoggle-q3" style="font-weight:bold;line-height:2.5;"> I can not find a closed share-class in the registration matrix</span>
<div style="font-weight:bold;line-height:2.5;">What about the Sending Service account ?</div>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q3">
<div class="mw-collapsible-content">
::Please make sure filter status "closed" is selected
<span id=What_about_the_Sending_Service_account></span>
 
As an administrator, you can manage the permission for the sending service account too.
See more information upon the [[Sending_Service_home|sending service]]
 
<imagemap>
File:SDPermission.png|center|800px|alt=clickable image on SD permission
rect 385 1 615 68 [[#hereSDPerm| Click the sending service tab ]]
rect 7 172 192 211 [[#hereSDPerm| In the vertical menu, choose the proper version of your sending service ]]
rect 1370 310 1421 374 [[#hereSDPerm| On the matching line, click the edit icon ]]
rect 1378 442 1473 384 [[#hereSDPerm| A panel opens from the right, click the edit button ]]
rect 248 545 1231 778 [[#hereSDPerm| You can add or delete a group, the profile is always 'Service Déposant', subscribe to receive the authorities' feedbacks. ]]
desc none
</imagemap>
----------
</div>
</div>
</div>


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<span class="mw-customtoggle-q4" style="font-weight:bold;line-height:2.5;"> Why does the registration or the distribution  matrix appear to be empty?</span>
<div style="font-weight:bold;line-height:2.5;">Managing permission on user's account </div>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q4">
<div class="mw-collapsible-content">
::This is due to missing access rights. The latter have to be requested by email to rs.clientsupportoperations@fundsquare.net
<span id=Managing_permission_on_user's_account></span>
See: [[#How_do_I_assign_groups_and_profiles_to_users|How do I assign groups and profiles to users ?]]
</div>
</div>
</div>
== Groups' management ==
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">What is an e-file group ?</div>
<div class="mw-collapsible-content">
<span id=What_is_an_e-file_group></span>
In e-file, a group allows you to manage permissions for similar reports in terms of type, circulars, costs or technical constraints.


Instead of managing groups for a user, the '''Groups''' tab allows you to manage users for a given group.
<span class="mw-customtoggle-q5" style="font-weight:bold;line-height:2.5;">How can I add a new country to the registration matrix?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q5">
::New countries can be added by clicking on the Manage Country button available on the top of the page
</div>
</div>
</div>
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">Which group do I need ?</div>
<div class="mw-collapsible-content">
<span id=Which_group_do_I_need></span>
<div style="height:500px; width:auto; overflow-y:scroll">
{| class="wikitable filterable mw-collapsible sortable"
|+ <span style="white-space:nowrap">Which group for my report ?</span>
|- <div style="font-weight:bold; vertical-align:top; position:sticky;top:-1px;z-index:10">
! style= "background-color:#52BBBD; color:#FFF" | Concerned  companies
! style= "background-color:#52BBBD; color:#FFF" | Report<br />    naming convention
! style= "background-color:#52BBBD; color:#FFF" | Details
! style= "background-color:#52BBBD; color:#FFF" | Authority
! style= "background-color:#FF7F27; color:#FFF" | e-file Group
! style= "background-color:#52BBBD; color:#FFF" | Sending way


<span class="mw-customtoggle-q6" style="font-weight:bold;line-height:2.5;">How can I see the audit trail of a registration or distribution status?</span>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q6">
::Please click on the "clock" symbol 
</div>
</div>


|- style="vertical-align:bottom; background-color:#CAEDFB;"
<span class="mw-customtoggle-q7" style="font-weight:bold;line-height:2.5;">How can I extract a registration matrix?</span>
| Investment Funds
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q7">
| NOTREP
::Registration and distribution extracts are available in the "reports" section of the registration and distribution matrix module
| Notification procedures to be  followed by a UCITS governed by Luxembourg law wishing to market its units in  another Member State of the European Union
| CSSF
| (-) Gestion  documentaire<br />    (-) Dashboard<br />    (-) Matrice d'enregistrement et de distribution
| S3
|- style="vertical-align:bottom;"
| Investment  Funds
| -
| Monthly  financial information for guaranteed funds
| CSSF
| Station Finesti
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| -
| Yearly financial information
| CSSF
| Station Finesti
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| -
| Interventions  on the futures and options markets
| CSSF
| Station Finesti
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| S0103
| Monthly statistical balance  sheet for money market funds (MMF)
| BCL
| Station Finesti
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| TPTOBS
| Monthly  Security by security reporting for investment funds
| BCL
| Station Finesti
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| DOCREP
| SIF:<br />    (-) Prospectus (PC)<br />    (-) Offering document (DE)<br />    (-) Letter of explanation (LE)
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| DOCREP
| SIF Law  2007:<br />     (-) Annual Report (AR)<br />    (-) Semi-annual report SIF (SR)<br />    (-) Letter of explanation (LE)<br />    (-) Other periodic report (RO)<br />    (-) Movements in the securities portfolios (PM)<br />    SICAR:<br />    (-) Annual Report (AR)<br />    (-) Other periodic report (RO)
| CSSF
| Doc OPC et FIS (circ. CSSF)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| DOCREP
| Auditor report<br />    (-) O: UCI Law 2010<br />    (-) O: UCI Law 2007<br />    (-) K: SICAR<br />    (-) S: Investment fund manager (IFM)<br />    (-) A: Investment fund manager (IFM)<br />    <br />    Report Hong Kong Securities and Futures (HK)
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|- style="vertical-align:bottom;"
| Management  Companies
| DOCREP
| Auditor  report<br />    (-) S: Investment fund manager (IFM)<br />    (-) A: Investment fund manager (IFM)<br />    <br />    Report Hong Kong Securities and Futures (HK)
| CSSF
| Doc OPC et FIS (circ. CSSF)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| DOCREP
| UCI:<br />    (-) Prospectus (PC)<br />    (-) Simplified prospectus (PS)<br />    (-) Letter of explanation (LE)
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|- style="vertical-align:bottom;"
| Alternative  Investment Fund Managers (AIFM)
| AIF
| Alternative  Investment Fund reporting
| CSSF
| (-) AIF<br />    (-) AMfine
| S3
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Alternative Investment Fund  Managers (AIFM)
| AIF
| Alternative Investment Fund  reporting (AIF Manager)
| CSSF
| (-) AIF<br />    (-) AMfine
| S3
|- style="vertical-align:bottom;"
| Credit  Institutions
| ANTREF<br />    ANTT1M<br />    ANTT2M<br />    ANTT2Q
| AnaCredit:<br />    Collection of granular credit and credit risk data
| BCL
| Rapport Anacredit
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| S0218-L
| Quarterly statistical balance  sheet of insurance corporations – Luxembourg entity
| BCL
| Reporting BCL  pour les assurances
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| S0219-L
| Information  on valuation effects on the balance sheet of insurance corporations
| BCL
| Reporting BCL pour les assurances
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| S0403-L
| Annual Premiums, claims and  commissions of insurance corporations – Luxembourg entity
| BCL
| Reporting BCL  pour les assurances
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| TPTASS
| Monthly  Security by security reporting of insurance corporations
| BCL
| Reporting BCL pour les assurances
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| SHSGRP
| «SHS-Group» report:<br />    Statistics on holdings of securities by reporting banking groups
| BCL
| BCL SHS report
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| S0001
| Daily  deposit
| BCL
| Statistiques BCL
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0101
| Monthly statistical balance  sheet
| BCL
| Statistiques  BCL
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| S0104
| Adjustments  due to valuation effects|
| BCL
| Statistiques BCL
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0105
| Information on interest rates in  EUR
| BCL
| Statistiques  BCL
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| S0108
| Information  on securititation<br />    transactions launched<br />    by credit institutions
| BCL
| Statistiques BCL
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0109
| Information on CNY (renmibi)  operations
| BCL
| Statistiques  BCL
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| S0205-L
| Quarterly  statistical balance sheet
| BCL
| Statistiques BCL
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0205-N
| Quarterly statistical balance  sheet<br />    of credit institutions -<br />    Luxembourg entity and its branches
| BCL
| Statistiques  BCL
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| S0208
| Real  estate loans for<br />    Lxuembourg buildings
| BCL
| Statistiques BCL
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0209-L
| Staff report -<br />    Luxembourg entity
| BCL
| Statistiques  BCL
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| S0209-N
| Staff  report -<br />    Luxembourg entity and its branches
| BCL
| Statistiques BCL
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0302
| Non balance sheet information
| BCL
| Statistiques  BCL
| KS
|- style="vertical-align:bottom;"
| Professionals  of the Financial Sector (PFS)
| COFREP
| (-)  SCOREP: SSOLV, SIPLO, SLEVDA<br />    (-) SLAREX: SLAREX<br />    (-) SLCRXX: SLCR<br />    (-) SNSFRX: SNSFR<br />    (-) CCOREP: CSOLV, CIPLO, CLEVDA<br />    (-) CLAREX: CLAREX<br />    (-) CLCRXX: CLCR<br />    (-) CNSFRS: CNSFR<br />    (-) CAEXXX: tbd<br />    (-) SAEXXX: tbd<br />    (-) CALMXX: CALMM<br />    (-) SALMXX: SALMM<br />    (-) SRESOL: SRESOL
| CSSF
| Rapport COREP
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| COFREP
| (-) SCOREP: SSOLV, SIPLO,  SLEVR<br />    (-) SLAREX: SLAREX<br />    (-) SLCRXX: SLCR<br />    (-) SNSFRX: SNSFR<br />    (-) SALMXX: SALM<br />    (-) CCOREP: CSOLV, IPLO, CLEVR<br />    (-) CLAREX: CLAREX<br />    (-) CLCRXX: CLCR<br />    (-) CNSFRX: CNSFR<br />    (-) CALMXX: CALMM<br />    (-) CFINRP: CFINRP<br />    (-) SFINRP: SFINRP<br />    (-) CAEXXX: CAE<br />    (-) SAEXXX: SAE<br />    (-) CFPXXX: CFP<br />    (-) SFPXXX: SFP<br />    (-) CSBPXX: CSBP<br />    (-) SSBPXX: SSBP<br />    (-) CSBPIM: CSBPIM<br />    (-) SSBPIM: SSBPIM<br />    (-) CLCRDA: CLCRDA<br />    (-) SLCRDA: SLCRDA<br />    (-) SRESOL: SRESOL
| CSSF
| Rapport COREP
| KS
|-
| style="vertical-align:bottom;" | Credit  Institutions
| style="vertical-align:bottom;" | DOCREP
| Audit Report on AML/CTF
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Circ. 18/697 annexe1
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Annual  Report
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Annual report consolidated
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|-
| style="vertical-align:bottom;" | Credit  Institutions
| style="vertical-align:bottom;" | DOCREP
| AC Member List
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| DOCREP
| Compliance Report
| CSSF
| Reporting des  établissements de crédit
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Governance  Report
| CSSF
| Reporting des établissements de crédit
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| DOCREP
| Internal Audit Report
| CSSF
| Reporting des  établissements de crédit
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| ICAAP
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| ICAAP Consolidated
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|-
| style="vertical-align:bottom;" | Credit  Institutions
| style="vertical-align:bottom;" | DOCREP
| ILAAP
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| ILAAP Consolidated
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|-
| style="vertical-align:bottom;" | Credit  Institutions
| style="vertical-align:bottom;" | DOCREP
| Long Form Consolidated
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Long Form Branch or Specific Participation
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Long  Form Report
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Reconciliation LuxGAAP FINREP
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|-
| style="vertical-align:bottom;" | Credit  Institutions
| style="vertical-align:bottom;" | DOCREP
| Management Letter Consolidated
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Audit report on rules of conduct
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Management  Letter
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Head quarter annual report
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Risk  Control Report
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Report on out-of-court complaint resolution
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Recovery  Plan
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Results Distribution
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| DOCREP
| Single  Customer View
| CSSF
| Reporting des établissements de crédit
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Credit Institutions
| style="vertical-align:bottom;" | DOCREP
| Table on out-of-court complaint resolution
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Reporting des  établissements de crédit
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Financial  Institutions - Common Reporting Standard (CRS)
| CRS
| Automatic  exchange of<br />    financial account information<br />    on a global level
| ACD
| Reporting CRS
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| ESPREP
| Quarterly reporting on the<br />    financial health of the branches<br />     parent entities
| CSSF
| Rapport Enquête
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| ESPREP
| Residential  credit deposits
| CSSF
| Rapport Enquête
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| DCOR
| Reporting Entity<br />    B: Credit institution
| CSSF
| (-) Enquetes
| S3
|- style="vertical-align:bottom;"
| Professionals  of the Financial Sector (PFS)
| DCOR
| Reporting  Entity<br />    P: PFS
| CSSF
| (-) Enquetes
| S3
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| ESPREP
| Residential real estate market
| CSSF
| Rapport Enquête
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| ESPREP
| Stress  test in order to assess<br />    the interest rate risk<br />    arising from non-trading<br />    book activities
| CSSF
| Rapport Enquête
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0101
| Customer transfers
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0110
| Stock  taking of payment accounts in bank money
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V01100
| Payment services provided by  e-money institutions and payment institutions without the provision of  payment accounts
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0111
| OTC cash  transactions
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V01110
| Payment initiation services  (payments)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V01110-F
| Payment  initiation services (Fraud)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0112
| Transactions via  telecommunication, digital or IT device
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0113
| Credits  to the accounts by simple book entry
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0114
| Debits from the account by  simple book entry
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0102
| Interbank  transfers
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0120
| Customer Credit transfers sent  (payments)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0120-F
| Customer  Credit transfers sent (Fraud)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V01200
| Stock of issued payment cards
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V01201
| Stock of  distributed payment cards
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0121
| Customer credit transfers  received
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V01210
| Stock of  terminals by terminal type
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V01220
| Stock of accounts (except  e-money accounts)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V01221
| Stock of  e-money accounts
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V01222
| Stock of accessed accounts -  account information services (AIS)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V01230
| Number  of customers
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0103
| Domiciliations
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0130
| Direct  debits - reporting as creditor's PSP (payments)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V01300-F
| Losses due to fraud per  liability bearer
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0130-F
| Direct  debits - reporting as creditor's PSP (fraud)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0131
| Direct debits - reporting as  debtor's PSP
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0104
| Inventory  cards / terminals
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0140
| SEPA R-transactions
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0141
| Interbank  payment transactions
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0142
| Intermediated payment  transactions
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0105
| Card  transactiosn (Issuing part)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0150
| Card transactions with cards  issued by resident PSPs (payments)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0150-F
| Card  transactions with cards issued by resident PSPs (fraud)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0151
| Electronic card transactions  with cards issued by resident PSPs, split by Merchant Category Codes (MCC)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0152
| Card  transactions acquired by resident PSPs (payments)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0152F
| Card transactions acquired by  resident PSPs (Fraud)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0153
| Fundings  and withdrawals related to prepaid cards
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0106
| Card transactiosn (Acquiring  part)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0160
| Cheques  and money remittances (payments)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0160-F
| Cheques and money remittances  (Fraud)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0107
| Cheques  and money orders
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0170
| Over-the-counter (OTC) cash  transactions
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0108
| Electronic  money scheme
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0180
| Book entries
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0109
| Card  based e-money schemes
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0190
| Fundings and withdrawals in  e-money (except prepaid cards)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions/Electronic Money Institutions
| V0191
| E-money  transfers (payments)
| BCL
| Collecte des données de paiement (CDP)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions/Electronic  Money Institutions
| V0191-F
| E-money transfers (Fraud)
| BCL
| Collecte des  données de paiement (CDP)
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| ESPREP
| Fonds de  garantie<br />    des dépôts Luxembourg<br />    (FGDL)
| CSSF
| Rapport Enquête
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions
| EDPREP
| Balance sheet
| CSSF
| Reporting EDP
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions
| EDPREP
| Identification  of third-party<br />     funds held and incorporated in the balance sheet
| CSSF
| Reporting EDP
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Payment Institutions
| EDPREP
| Capital adequacy of<br />    payment institutions
| CSSF
| Reporting EDP
| KS
|- style="vertical-align:bottom;"
| Payment  Institutions
| EDPREP
| Profit  and loss accoount
| CSSF
| Reporting EDP
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Electronic Money Institutions
| EMEREP
| Balance sheet
| CSSF
| Reporting EME
| KS
|- style="vertical-align:bottom;"
| Electronic  Money Institutions
| EMEREP
| Identification  of third-party<br />    funds held and incorporated<br />    in the balance sheet
| CSSF
| Reporting EME
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Electronic Money Institutions
| EMEREP
| Statement of<br />    authorised reinvestments
| CSSF
| Reporting EME
| KS
|- style="vertical-align:bottom;"
| Electronic  Money Institutions
| EMEREP
| Capital  adequacy of<br />    electronic money institutions
| CSSF
| Reporting EME
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Electronic Money Institutions
| EMEREP
| Profit and loss account
| CSSF
| Reporting EME
| KS
|- style="vertical-align:bottom;"
| Electronic  Money Institutions
| EMEREP
| Analysis  of shareholdings
| CSSF
| Reporting EME
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Financial Institutions - Foreign  Account Tax Compliance Act (FATCA)
| FATCA
| Foreign Account Tax Compliance  Act Reporting
| ACD
| Rapport FATCA
| KS
|-
| style="vertical-align:bottom;" | Management  Companies
| style="vertical-align:bottom;" | DOCREP
| (-) Letter of explanation (LE)<br />
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Management Companies
| style="vertical-align:bottom;" | DOCREP
| Annual report of Investment fund managers (IFM) (EN)<br />    Gestionnaires des fonds d'investissement (GFI) (FR)
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS  (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| FRCREP
| Information  on participating interest<br />    and subordinated loans
| CSSF
| Rapport FINREP
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| FRCREP
| Information on staff costs and  taxes<br />    and subordinated loans
| CSSF
| Rapport FINREP
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| CFEREP
| LCRDAX
| CSSF
| Rapport FINREP
| S3
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Financial Companies
| S0216
| Quarterly statistical balance of  Financial Companies
| BCL
| Reporting des  sociétés émettrices
| KS
|- style="vertical-align:bottom;"
| Financial  Companies
| S0217
| Transactions  of Financial Companies
| BCL
| Reporting des sociétés émettrices
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| DOCREP
| Key Investor Information  Document<br />    (-) O: OPC Law 2010 and Loi 2007<br />    (-) K: SICAR<br />    (-) V: non-reglem.
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|-
| style="vertical-align:bottom;" | Investment  Funds
| style="vertical-align:bottom;" | DOCREP
| Long Form reports (UCI Law 2010)
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Management Companies
| SGOREP
| (-) SG 1A: Financial  situation<br />    (-) SG 1B: Profit and loss account<br />    (-) SG 1C: Table relating to other activities<br />    (-) SG 2: Other activities<br />    (-) SG: Personnel Table relating to staff
| CSSF
| Rapport Société  de Gestion
| KS
|-
| style="vertical-align:bottom;" | Investment  Funds
| style="vertical-align:bottom;" | DOCREP
| Management letters<br />    (-) O: OPC Law 2010<br />    (-) O: Law 2007<br />    (-) K: SICAR
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Investment Funds
| style="vertical-align:bottom;" | DOCREP
| Management letters of Investment fund managers (IFM) (EN)<br />    Gestionnaires des fonds d'investissement (GFI) (FR)
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS  (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Investment  Funds
| DOCREP
| Articles  of Incorporation of UCITS<br />    (-) O: UCI Law 2010<br />    (-) O: UCI Law 2007<br />    (-) K: SICAR
| CSSF
| Doc OPC et FIS (circ. CSSF)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| DOCREP
| Management Regulations of  UCITS<br />    (-) O: OPC Law 2010<br />    (-) O: Law 2007
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|- style="vertical-align:bottom;"
| MiFID  II / MiFIR
| TAFREP
| Article  26 of Regulation<br />    No 600/2014:<br />    Obligation to report transactions<br />    (Markets in financial instruments => MiFIR)
| CSSF
| Report TAF-MIFID
| KS
|- style="background-color:#CAEDFB;"
| style="vertical-align:bottom;" | Management Companies
| style="vertical-align:bottom;" | DOCREP
| Investment fund managers (IFM):<br />    (-) Risk management function(GR)<br />    (-) OPCVM instruments information (ID)<br />    (-) Compliance Function (FC)<br />    (-) Internal audit function report (IA)<br />    (-) Complaints handling (TP)<br />    (-) Authorized third party complaints (LP)<br />    (-) Risk Management Procedure (PG)<br />    (-) Organization chart (OG)<br />    (-) Mandates table (TM)<br />    (-) Delegates of RFI (RD)<br />    (-) Branch activity (AS)<br />    (-) Own funds ratio (FP)<br />    (-) Risk management procedure AIFM (PN)<br />
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS  (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom;"
| Other  reporting CSSF BCL
| OTHREP
| Other  reporting
| CSSF
| Reporting OTHER (CSSF)
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| BOP101
| Balance of payments reporting
| BCL
| Balance des  Paiements
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| BOP102
| Cross-border  payments<br />    executed for the account<br />    of the resident counterparts
| BCL
| Balance des Paiements
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Professionals of the Financial  Sector (PFS)
| PSFREP
| Reporting population:<br />    (-) Investment firms<br />    (-) Specialised PFS<br />    (-) Support PFS
| CSSF
| Rapport PSF
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| N01 (Comp); N02 (Comp); N03 (Comp);<br />    N04 (Comp); N05 (Réviseur); N06( Réviseur);<br />    N07 (Comp); N08 (Comp); N09 (Comp); N10 (Comp); N11 (Comp); N12 (Réviseur)
| Rapports  narratifs
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| CSDREP
| Reporting CSDR:<br />    Introduction of quarterly internalised settlement reporting  requirements<br />    pursuant to Article 9(1) of EU Regulation No 909/2014 (CSDR)
| CSSF
| Reporting  CSDR-9
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| BNNNN
| List of  head offices, agencies,<br />    branches and representative offices
| CSSF
| Reporting EDIFACT
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Institutions for Occupational  Retirement Provision
| SUFREP
| Annual and quarterly reporting  according to Circular CSSF 19/726 of 26 July 2019
| CSSF
| Reporting IORP
| KS
|- style="vertical-align:bottom;"
| Money  Market Funds (MMF)
| MMFREP
| •  According to Article 37 of Regulation (EU) 2017/1131, the manager of a MMF  must report information to the competent authority (CSSF) of the MMF, at  least on a quarterly basis or - for MMF with assets under management of less  than Eur 100 million - on at least an annual basis.<br />    • The first quarterly report should be sent to the competent authority of  the MMF no later than 30 days after the end of Q1 2020.
| CSSF
| Reporting MMF
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| S0112-L
| Indirect withdrawal and  remittance of banknotes denominated in EUR through an intermediary
| BCL
| Reporting S1.12
| KS
|- style="vertical-align:bottom;"
| Financial  Companies
| TPTIBS
| Monthly  security by security reporting of Financial Companies
| BCL
| Reporting des sociétés émettrices
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| U11
| Monthly financial information  UCITS and UCI
| CSSF
| Station Finesti
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| TPTBBL
| Security  by security report–<br />    Balance sheet data–<br />    Luxembourg
| BCL
| Titre par Titre Bancaire
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| TPTBBN
| Security by security  report–<br />    Balance sheet data–<br />    Luxembourg
| BCL
| Titre par Titre  Bancaire
| KS
|- style="vertical-align:bottom;"
| Credit  Institutions
| TPTBHN
| Security  by security report–<br />    Off-balance sheet data–<br />    Non-resident
| BCL
| Titre par Titre Bancaire
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| TPTBHR
| Security by security  report–<br />    Off-balance sheet data–<br />    Resident customers
| BCL
| Titre par Titre  Bancaire
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| SFDR
| Reporting  Entity<br />    (-) O: UCI Law 2010<br />    (-) O: UCI Law 2007<br />    (-) K: SICAR<br />    (-) F: Pension Fund
| CSSF
| (-) SFDR reporting
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| SFDR
| Reporting Entity<br />    (-) O: UCI Law 2010<br />    (-) O: UCI Law 2007<br />    (-) K: SICAR<br />    (-) F: Pension Fund
| CSSF
| (-) SFDR  reporting
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| SIC
| Financial  information to be submitted by investment companies in risk capital (SICARs)
| CSSF
| Reporting SICAR
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| DOCREP
| UCI Law 2010:<br />    (-) Annual Report (AR)<br />    (-) Semi-annual report (SR)<br />    (-) Letter of explanation (LE)<br />    (-) Other periodic report (RO)<br />    (-) Movements in the securities portfolios (MP)
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| S01; S02; S03; S04; S05;<br />    S06 (Réviseur); S07; S08;<br />    S09; S10; S11; S12; S13;<br />    S14; S15; S16; S17; S18;<br />    S19; S20; S23
| XBRL  reports Solvency II
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Securitisation Vehicles
| S0214
| Quarterly statistical balance
| BCL
| Véhicule  titrisation
| KS
|- style="vertical-align:bottom;"
| Securitisation  Vehicles
| S0215
| Transactions  and write-offs/write-downs on securitised loans
| BCL
| Véhicule titrisation
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Securitisation Vehicles
| TPTTBS
| Security by security reporting
| BCL
| Véhicule  titrisation
| KS
|- style="vertical-align:bottom;"
| Alternative  Investment Fund Managers (AIFM)
| UCIAR
| Reporting  Entity<br />    A: Alternative Investment fund manager (AIFM)
| CSSF
| (-) UCIAR reporting
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| UCIAR
| Reporting Entity<br />    B: Credit institution
| CSSF
| (-) UCIAR  reporting
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| UCIAR
| Reporting  Entity<br />    (-) O: UCI Law 2010<br />    (-) O: UCI Law 2007<br />    (-) K: SICAR
| CSSF
| (-) UCIAR reporting
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Management Companies
| UCIAR
| Reporting Entity<br />    S: Management company
| CSSF
| (-) UCIAR  reporting
| KS
|- style="vertical-align:bottom;"
| Professionals  of the Financial Sector (PFS)
| UCIAR
| Reporting  Entity<br />    (-) P: PFS<br />    (-) I: Support PFS
| CSSF
| (-) UCIAR reporting
| S3
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Other reporting CSSF BCL
| OTXREP
| Various correspondence
| BCL
| Reporting OTHER  (BCL)
| KS
|-
| style="vertical-align:bottom;" | Investment  Funds
| style="vertical-align:bottom;" | DOCREP
| Investment fund managers (IFM):<br />    (-) Risk management function(GR)<br />    (-) OPCVM instruments information (ID)<br />    (-) Compliance Function (FC)<br />    (-) Internal audit function report (IA)<br />    (-) Complaints handling (TP)<br />    (-) Authorized third party complaints (LP)<br />    (-) Risk Management Procedure (PG)<br />    (-) Organization chart (OG)<br />    (-) Mandates table (TM)<br />    (-) Delegates of RFI (RD)<br />    (-) Branch activity (AS)<br />    (-) Own funds ratio (FP)<br />    (-) Risk management procedure AIFM (PN)
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| SPJ
| Notification and execution of  court orders
| SPJ
| Perquisitions  électroniques
| KS
|-
| style="vertical-align:bottom;" | Investment  Funds
| style="vertical-align:bottom;" | DOCREP
| Investment fund managers (IFM) (EN)<br />    Gestionnaires des fonds d'investissement (GFI)(FR)<br />    (-) Annual Report (AR)<br />    (-) Other periodic report (RO)
| style="vertical-align:bottom;" | CSSF
| style="vertical-align:bottom;" | Doc OPC et FIS (circ. CSSF)
| style="vertical-align:bottom;" | KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Credit Institutions
| CFEREP
| ALMXXX
| CSSF
| Rapport COREP
| S3
|- style="vertical-align:bottom;"
| Professionals  of the Financial Sector (PFS)
| DOCREP
| Long  Form Report
| CSSF
| Rapport des établissements de crédit
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Management Companies
| DOCREP
| Management letters of Investment  fund managers (IFM) (EN)<br />    Gestionnaires des fonds d'investissement (GFI) (FR)
| CSSF
| Doc OPC et FIS  (circ. CSSF)
| KS
|- style="vertical-align:bottom;"
| Professionals  of the Financial Sector (PFS)
| DOCREP
| Management  Letter
| CSSF
| Rapport des établissements de crédit
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Investment Funds
| S0106
| Monthly statistical balance  sheet for non-money market funds (non-MMF)
| BCL
| Station Finesti
| KS
|- style="vertical-align:bottom;"
| Investment  Funds
| S0213
| Quarterly  statistical balance sheet for non-MMF investment funds
| BCL
| Station Finesti
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| CED
| Etat de situation relatif aux  contrats en déshérence
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| CPR
| Compte  rendu
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| ESP
| Enquête spécifique
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| ETR
| Etat  trimestriel
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| FIR
| Fiche de renseignement
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| PDA
| Rapport  PDAL (Procédure de Dissolution Administrative sans Liquidation)
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| RAC
| Rapport actuariel
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| RDC
| Rapport  distinct complémentaire du réviseur
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| RDI
| Rapport distinct du réviseur
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| RGO
| Rapport  de gouvernance
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| RLB
| Rapport LBCFT
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| RRE
| Rapports  sur le traitement des réclamations
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom; background-color:#CAEDFB;"
| Insurance Corporations
| RSE
| Rapport distinct Solvabilité 2  de l'entreprise
| CAA
| Reporting CAA
| KS
|- style="vertical-align:bottom;"
| Insurance  Corporations
| RSO
| Rapport  distinct Solvabilité 2 du réviseur
| CAA
| Reporting CAA
| KS
|}
 
 
</div>
----------
</div>
</div>
</div>


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<span class="mw-customtoggle-q8" style="font-weight:bold;line-height:2.5;">Can we see the number of shares with status by country ? </span>
<div style="font-weight:bold;line-height:2.5;">How can I get a missing group ?</div>
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q8">
<div class="mw-collapsible-content">
::Yes, please click on the consolidated view tab in the registration and distribution matrix module
If you think that the group you need is not available in your list, please [[How_to_contact_us|ask us]] to check and/or add it.
</div>
</div>
</div>
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How can I manage users at group level ?</div>
<div class="mw-collapsible-content">
<span id=How_can_I_manage_users_at_group_level></span>
Connect to [https://e-file.lu e-file.lu] with your '''e-file administrator''' login (adminXXX) and click the '''Administration module''' icon (Figure 21).
[[File:SDjl_8.png|400px]]
(Figure 21)
<u>'''Example'''</u>:
If you want to know the users to which the group '''Group FATCA''' has been assigned or if you want to add a new user to the group, please follow the instructions below.
<u>'''Step 1</u>:'''
Press the '''Groups''' button. The '''Groups list''' page opens. All groups assigned to your company are shown here (Figure 22).
[[File:3GroupList.png|800px]]
(Figure 22)
<u>'''Step 2</u>:'''
Click the '''Edit groups''' icon [[File:EditGroupSD.png|20px]] in order to view all the users assigned to '''Groupe FATCA''' group (Figure 23).
[[File:2EditGroup.png|800px]]
(Figure 23)
The '''Group detail''' page opens. Here you can find detailed information on the '''Group FATCA''' (e.g. Status date, number of inactive users, number of locked users) (Figure 24).
[[File:GroupDetailPage.png|500px]]
(Figure 24)
<u>'''Step 3</u>:'''
Press the '''Users''' button (Figure 25)
[[File:GroupDetailUsers.png|500px]]
(Figure 25)
The Group detail / Users page opens. All users assigned to the '''Group FATCA''' are listed here(Figure 26).
[[File:GroupUsrsList2.png|600px]]
(Figure 26)
<u>'''Step 4</u>:'''
Press the '''Edit Users''' button [[File:EditUserButton.png|100px]] (Figure 27)
[[File:EditUsersGroup.png|600px]]
(Figure 27)
The '''Users''' page opens in '''Edit mode''' (Figure 28)
[[File:UsersEditGroup.png|600px]]
(Figure 28)
The following actions can be done here:
1. '''ADD A USER'''. Select the user and his profile you want to add.
2. Change the '''Profile''' of the user
3. Delete the '''User'''
4. Once you have made your changes, press the VALDATE CHANGES button [[File:ValidateChanges.png|100px]]
The '''Users''' window closes and you return automatically to the '''Groups List''' screen.
At the same time a confirmation window pops up on the top of the screen indicating that the assignment was successful (Figure 29).
[[File:AssignmentsSaved.png|800px]]


(Figure 29)
<span class="mw-customtoggle-q9" style="font-weight:bold;line-height:2.5;">What does this button mean?</span>
-------------
<div class="mw-collapsible mw-collapsed" id="mw-customcollapsible-q9">
</div>
::This button allows to  select all statuses at fund or umbrella level
</div>
</div>


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="text-align: center; width:100%;border-style: double none none none;"> </div>
<div style="font-weight:bold;line-height:2.5;">How do I assign groups and profiles to users</div>
<div class="mw-collapsible-content">
<span id=How_do_I_assign_groups_and_profiles_to_users></span>
 
<u>Example</u>:
 
If a user has to send '''FATCA reportings''' to the authority, the e-file administrator must assign the <u>group</u> '''Rapport FATCA''' and the <u>profile</u> '''Manager''' to the user.
 
 
<u>'''Step 1</u>:'''
 
Open the '''User management''' screen in the '''Users''' tab and click the '''Edit''' [[File:EditGroupSD.png|20px]] icon of the user to whom you want assign [[ProductCoverage|'''groups''']] and a specific [[E-file_Administration#User_profiles |'''profile''']] (Figure 11).
 
[[File:A specific profile (Figure 11).png|900px]]
 
(Figure 11)
 
 
 
 
 
<u>'''Step 2</u>:'''
 
The '''User details''' screen opens. Click the '''Groups''' button (Figure 12).
 
[[File:2AddGroup.png|500px]]
 
(Figure 12)
 
 
 
 
 
<u>'''Step 3</u>:'''
The '''User details / Groups''' screen opens. Click the '''Edit button''' (Figure 13).
 
[[File:2GroupDetails.png|500px]]
 
(Figure 13)
 
 
 
 
 
<u>'''Step 4</u>:'''
 
The '''User details / Groups''' screen opens in '''Edit''' mode (Figure 14).
 
Click the '''ADD A GROUP''' button [[File:AddGroup.png|100px]], select the [[ProductCoverage|'''groups''']] and '''profile''' you want to assign and click the '''Validate''' button.
 
[[File:4Add group.png|800px]]
 
(Figure 14)
 
 
 
 
The '''User details / Groups''' window closes and you return automatically to the '''Groups List''' screen.
 
At the same time a '''confirmation''' window pops up on the top of the screen indicating that the group assignment was successfully saved (Figure 15).
 
[[File:AssignmentsSaved.png|800px]]
 
(Figure 15)
 
 
Please be informed that you can find detailed information on all groups on our Wikipage [[ProductCoverage|'''Product Coverage''']]; column <u>e-file user account: "groupe"</u>.
 
 
 
 
 
=== User profiles ===
 
====Administrator (EN)/ Administrateur  (FR)====
 
The Administrator profile allows the e-file administrator to order and activate LuxTrust certificate(s), manage user accounts, groups, user profiles, lock and un lock user account.
 
 
 
==== Guest (EN) */ Visiteur (FR) * ====
 
* The Guest can consult the information or documents of his affected group(s).<br>
 
* He can access the follow up tools and open the documents linked to the group(s).<br>
 
* The Guest cannot submit reports or documents via e-file.
 
====Manager (EN)/ Responsable (FR)====
 
* The Manager can consult the information or documents of his affected group(s).<br>
 
* He can access the follow up tools and open the documents linked to the group(s).<br>
 
* The Manager can submit reports linked to his group(s) via e-file.
 
 
 
====Operator (EN) */ Opérateur (FR) * ====
 
* The Operator can consult the information or documents of his affected group(s).
 
* He can access the follow up tools and open the documents linked to the group(s).
 
* The Operator submit reports linked to his group(s) to validation by a Validator.
 
====Validator (EN) */ Valideur (FR) * ====
 
* The Validator can consult the information or documents of his affected group(s).


* He can access the follow up tools and open the documents linked to the group(s).


* He validates or rejects reports awaiting for validation linked to his group(s).


=Description=


(*) Available depending the group
==Selecting a fund ==
---------------
</div>
</div>


== Security's management ==


<span id=keystore_system></span>
[[File:2CorrectionAfter SelectFund.png|1000 px]]
=== * keystore system, Luxtrust certificate, SSL security ===


<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
[[File:AfterPoint1.png|30 px]] Click on the '''FILTER''' button [[File:AfterSDMFilter.png|20 px]] on the right side of the screen. The '''DYNAMIC FILTERS''' taskbar (highlighted in yellow) with a '''Status''' area [[File:After-point2a.png|20 px]] opens, where you can filter the funds by their status (Active, inactive, closed).
<div style="font-weight:bold;line-height:2.5;">How do I order a LUXTRUST certificate ?</div>
<div class="mw-collapsible-content">
<span id=How_do_I_order_a_LUXTRUST_certificate></span>


All reporting files transmitted to the supervisory authorities must be encrypted.
[[File:AfterPoint2.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want for example display '''Closed''' funds as well, open the drop-down list by clicking inside the STATUS area [[File:After-point2a.png|20 px]], select '''Closed''' and press the '''Search''' button [[File:After SearchButton.png|20 px]].


The only certificate authorised for the file encryption by the reporting entity are SSL certificates from the certification authority [https://www.easyssl.lu/?product=e-file LUXTRUST].
[[File:AfterPoint3.png|30 px]] You can narrow your search criteria by using '''ISIN''' and '''Fund name''' filters. Click inside the toolbar [[File:After-point3a.png|20 px]] (highlighted in yellow). A drop-down list (highlighted in orange) opens.  


Please check the [[Transmission_Module#System_requirements|system requirements]] to run the e-file applications.
Select the '''ISIN''' and /or '''Fund name''' filter that will then be added to the '''DYNAMIC FILTERS''' taskbar (highlighted in yellow), see figure below.


=== Key and Certificate Request generation ===
[[File:After DynamicFiltersISINName.png|500 px]]


Please be informed that during the next steps <span style="background:yellow"> <u>two files</u>  </span> will be generated:
These two filter options will allow you to search for example for a specific share class of a fund by its '''ISIN''' or '''Fund name''' (The '''Containing''' and '''Begin''' functions are included as well).


<span style="background:yellow"> 1- </span> the keystore file '''keystore.ks''' containing your new keys
[[File:AfterPoint4.png|30 px]] Press the SEARCH button [[File:After SearchButton.png|20 px]] to initiate the search process.


<span style="background:yellow"> 2- </span> the certificate request file '''Certificate Request.csr''' containing a copy of your new keys. <u>This file must be uploaded on LUXTRUST's website during your purchase order</u> .
[[File:AfterPoint5.png|30 px]] Press the '''RESET''' button [[File:AfterSDMResetButton.png|20 px]] to clear all filters and start a new search.


  <span style="color: #C00000">'''Important note : the Luxtrust SSL certificate purchase order and its activation have to be performed on the same computer workstation.</span>'''
[[File:AfterPoint6.png|30 px]] Press the Expand '''DATA FILTER'''S icon to hide/display the '''DATA FILTERS''' taskbar.


[[File:AfterPoint7.png|30 px]] Move your mouse pointer over the fund area and click to open the '''Matrix''' screen.


== Matrix ==


<u>'''Step 1</u>:'''


Connect to [https://e-file.lu e-file.lu] with your [[E-file Administration|'''e-file administrator''']] credentials (adminXXX) and click the '''Administration module''' icon (Figure 30).
[[File:2After Matrix.png|1200 px]]


[[File:Administration module icon (Figure 2).png|400px]]
[[File:AfterPoint1.png|30 px]] Click on the '''FILTER''' button [[File:AfterSDMFilter.png|30 px]] on the right side of the screen. The '''DYNAMIC FILTERS''' taskbar (highlighted in yellow) with a '''Status''' area [[File:AfterPoint2.png|25 px]] opens. Here you can filter the funds by their status (Active, inactive, closed).


(Figure 30)
[[File:AfterPoint2.png|30 px]] '''Active''' and '''Inactive''' funds are displayed by default. If you want to view '''Closed''' funds as well, open the drop-down list by clicking inside the STATUS area [[File:After-point2a.png|25 px]] , select '''Closed''' and press the '''Search''' button.


[[File:AfterPoint3.png|30 px]] Various filters are available to narrow further your search criteria. Click inside the toolbar [[File:After-point3a.png|25 px]]  (highlighted in yellow). A drop-down list (highlighted in orange) containing the following filter options, opens:


'''Matrix type''' - '''Distribution matrix status''' - '''Registration matrix status''' – '''Country''' – '''ISIN''' - '''Share class name''' - '''Sub fund name''' - '''Effective date''' – '''Error'''


Click on the filter options you need. They will be automatically added to '''DYNAMIC FILTERS''' taskbar [[File:After-point3a.png|25 px]] highlighted in yellow.


[[File:AfterPoint4.png|30 px]] Press the '''SEARCH''' button to initiate the search process once you have entered your filter options.


[[File:AfterPoint5.png|30 px]] Press the '''RESET''' button to clear all filters and start a new search.


<u>'''Step 2</u>:'''
[[File:AfterPoint6.png|30 px]] When a status box is selected, it is highlighted in green and the '''CANCEL''', '''REMOVE STATUS''' and '''CHANGE STATUS''' buttons are activated [[File:AfterPoint7.png|25 px]].


Click the '''Certificates ''' button (Figure 31)
To select all share classes of a fund, click the box [[File:After-point6a.png|25 px]] at fund level. To select all share classes of a sub-fund, click the box [[File:After-point6b.png|25 px]] at sub-fund level.


[[File:AdminModule_2.png|border|500px]]
These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All historical changes are registered and you can view them by clicking on the small clock icon [[File:After-point6c.png|30 px]]. The '''HISTORY''' drawer opens on the right side of the screen,see figure below.


(Figure 31)
[[File:After DetailHistory.png|border|500 px]]




[[File:AfterPoint7.png|30 px]] '''CANCEL''', '''REMOVE STATUS''' and '''CHANGE STATUS''' buttons


<u> '''CANCEL''' </u> : to cancel your previous selection press the '''CANCEL''' button.






<u>'''Step 3</u>:'''
<u> '''REMOVE STATUS''' </u>: to delete a status press the '''DELETE STATUS''' button. A small window pops up, where you have to confirm your deletion, see figure below.


The '''Certificates Management''' screen opens. Click the '''CERTIFICATE REQUEST - ACTIVATION MENU''' link (Figure 32).
[[File:After Remove status.png|300 px]]


[[File:AdminModule_3.png|border|1000px]]


(Figure 32)


<u> '''CHANGE A REGISTRATION AND/OR DISTRIBUTION STATUS ''' </u>: To update a registration/distribution status, please select one or more statuses (by clicking on the status) and select the <u>CHANGE STATUS</u> button. A pop up  opens on the right side of the screen. The below screen shot shows a change from R and D to RX and DX: Select the new status, add an effective date (not mandatory) and a comment and hit the  '''CHANGE STATUS''' button.


[[File:ChangeStatusRX.jpg|500 px]]


<u>Result</u>: A new screen opens displaying GENERATE CERTIFICATE KEYS - BEFORE LUXTRUST WEBSITE ORDER on the left side of the page


[[File:After-point8.png|30 px]] Press the '''MANAGE COUNTRY''' button to add or remove countries. A drawer ''' MANAGE COUNTRY'''  opens on the right side of the screen, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.


<u>'''Step 4</u>:'''
[[File:After ManageCountry.png|border|500 px]]


Configure your keystore (Figure 33).


[[File:Configure_your_keystore.png|border|1000px]]<br>
[[File:After-point9.png|30 px]] Open Full screen mode. Filter taskbars will be hidden.


(Figure 33)
[[File:After-point10.png|30 px]] You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the '''Export''' button.


a. <u>Select the keystore import method</u>
== Registration statuses ==


If you order the certificate for the <span style="background:yellow"> <u>'''very first time'''</u>  </span>, select '''Create a new keystore file''' option and indicate a keystore name.
Please be informed that no changes have been made to the registration statuses rules.


In the case you have to <span style="background:yellow"> <u>'''renew'''</u>  </span> your certificate, you '''<u>must</u> '''select your '''curent keystore file''' by using the ''browse file'' or ''drag & drop'' feature to import it.
The Registration status informs you whether your fund is registered with the European authorities or not.


<span style="color: #C00000">'''Important note : in both case, the new keystore will be generated in the configured download folder of your Web browser e.g.: C:\Users\xxx\Downloads'''</span>
[[File:After-Befor-Registration statuses.png|border|600 px]]


[[File:Blue-RegStatus.png|25 px]] Status manually set through the '''Registration and distribution matrix module'''


- File name: choose your keystore name, for example '''keystore.ks'''
[[File:Orange-RegStatus.png|25 px]] Status set through the '''Notification module''' (automatically) or manually (cannot be deleted if set through the Notification module)


- File type : .ks
[[File:Yellow-RegStatus.png|25 px]] Status automatically set through the '''Notification module''' (cannot be deleted through the Registration and distribtuion matrix module)


X - Not registered


b. <u>Password </u>
E - To be registered


If you order the certificate for the <span style="background:yellow"> <u>'''very first time'''</u> </span>, you have to define a brand-new '''keystore password'''.
A - Registration in progress (selection of an instrument at step 2 of the '''Notification''')
A confirmation is required


In the case you have to <span style="background:yellow"> <u>'''renew'''</u> </span> your certificate, e.g. its validity date expired, you <u>must</u> use the '''keystore password''' that had been created when you ordered the certificate for the '''very first time'''.
: AT - Registration in progress - Transmitted to the authority


  <span style="color: #C00000">''' Important note : the keystore password has to be shared with all e-file users who have to transmit encrypted documents or decrypt feedback files received from the supervisory authorities. </span>.
: AR - Registration in progress - Rejected by the authority


  <span style="color: #C00000">''' Important note : if you loose your keystore password, you will have to generate a new key and order a new certificate. </span>
N - Notified


: NT - Notified - Transmitted to the HOST authority
 
: NR - Notified - Rejected by the HOST authority


c. <u>Certificate request name (.csr)</u>
: NA - Notified - Accepted by the HOST authority


You have to define a name for the technical certificate request file required by Luxtrust, for example '''CertificateRequest.csr'''
R - Registered


  <span style="color: #C00000">'''Important note : the certificate request will be generated in the configured download folder of your Web browser e.g.: C:\Users\xxx\Downloads.'''</span>
: RI - Registered - Institutional


- File name:  '''CertificateRequest.csr'''
: RP - Registered - Private placement


- File type : .csr
XR - No more registered but with remaining investors


RX - No more registered




<u>'''Step 5</u>:'''


Verify the Company information.  (Figure 34) :
<u>Important information</u>:


[[File:Company_information.png|border|1300px]]
When a Luxembourg fund is notified through the e-file notification module, the matrix is automatically updated.


(Figure 34)


'''Authorization table for Registration statuses'''


The related fields will be pre-filled in with information we currently have in our system.  Feel free to make changes if necessary.
<u>Example</u>:: It is not allowed to replace a current status R by a status A.


[[File:RegStat-AuthorizedChanges.png|350 px]]




<u>'''Step 6</u>:'''
Some controls have been added to assist you in maintaining consistency between the registration and distribution.


Click the '''Generate keys''' button.
* To insert a DI, you must have a RI (except for Switzerland).
* To insert a D, you must have a R.
* To insert a XR, you must have a DX.


A window will pop up inviting you to download the Keystore file and Certificate Signing Request (Figure 35).
== Distribution statuses ==


[[File:Keystore CSR download window.PNG|border|500px]]
Please be informed that no changes have been made to the registration statuses rules.


(Figure 35)
The Distribution informs you whether your fund is distributed or not.


You must click on each of the Download buttons in order to activate the OK button.<br>
[[File:After-Before-Distribution statuses.png|300 px]]
Then click OK to clear the message window.


X - Not distributed


<span style="color: #C00000">'''Both keystore and certificate request files will be generated in the configured download folder of your Web browser e.g.: C:\Users\xxx\Downloads'''</span>
D - Distributed<br/>
DI – Distributed - Institutional


<span style="color: #C00000">'''Important note : the updated keystore will be generated with a new name as follows: <br>The name of the previous keystore + a timestamp displayed as yyyymm + onhold. <br><br>Example: oldname : MyKeystore.ks / new name : MyKeystore_202212_onhold.ks''' </span>
DX - No more distributed<br/>
<br/>
<u>Exception</u>: For <span style="color: red">Switzerland only</span>, dissemination of documents will be possible with a status DI even if the share class is not registered (Registration Status X). For the other countries, the dissemination will work <span style="color: red">ONLY</span> if there is a Registration Status R or RI inserted.




<span style="color: #C00000">'''Important note : we advise you to back up the keystore.ks and CertificateRequest files.''' </span>
'''Authorization table for Distribution statuses'''


<u>Example</u>:: It is not allowed to replace a current status D by a status X.


===  Finalize your LUXTRUST purchase order ===
[[File:DisStat-AuthorizedChanges.png|350 px]]




<span style="color: #C00000">'''Before to start order in the Luxtrust website make sure that you have process the previous part (Key and Certificate Request generation). </span>
Some controls have been added to assist you in maintaining consistency between the registration and distribution.


* To insert a DI, you must have a RI (except for Switzerland).
* To insert a D, you must have a R.
* To insert a XR, you must have a DX.


-Open the [https://www.easyssl.lu/?product=e-file LUXTRUST easy SSL e-file website].
== Consolidated view ==


-Browse to SSL Certificate section and click the E-FILE icon
[[File:After dashboard.png|border|1400 px]]
[[File:Sans titre.png|50px]]


== Error messages ==


 
Should you try to insert an unauthorized registration or distribution status, an error message will appear in a pop up while you hover over the status<br>
-Choose the period of validity of your certificate and click the ORDER E-FILE button.
[[File:After-Status blocked Error message.png|border|400 px]]
 
-If you do not have a LUXTRUST easy SSL e-file account you have to get registered.
 
-Once registered, complete the whole order form, upload your '''CertificateRequest<span style="background:yellow">.csr </span>''' file, accept the TERMS AND CONDITIONS and click the PLACE ORDER button.
 
-Shortly afterwards, you will receive an e-mail from LUXTRUST confirming your purchase order.
 
-Please follow all instructions provided in the e-mail and its PDF attachment (Send signed PDF by post with all required documents to the address indicated inside, process the payment etc.)
 
----------------
</div>
</div>
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How do I activate (integrate) my LUXTRUST certificate into e-file ?</div>
<div class="mw-collapsible-content">
<span id=How_do_I_activate_my_LUXTRUST_certificate_into_e-file></span>
 
 
The certificate file will be sent to the e-mail address you provided in your purchase order.
 
The extension of this file will be .txt, in order to prevent your firewall from blocking the attached file.
 
 
<u>'''Step 1</u>:'''
 
<span style="color: #C00000">'''Important note: save the file .txt on your computer workstation and <u>replace</u> the .txt extension by <span style="background:yellow">.cer </span>  </span>
 
Double-click the <span style="background:yellow"> .cer </span> file. You should be able to see your certificate as shown below (Figure 36):
 
[[File:Certif_Visu.jpg | 300px]]
 
(Figure 36)
 
 
 
 
<u>'''Step 2</u>:'''
 
  <span style="color: #C00000">'''Important note : the Luxtrust SSL certificate ordering and its activation have to be performed on the same computer workstation.</span>'''
 
Connect to [https://e-file.lu e-file.lu] with your [[E-file Administration|'''e-file administrator''']] credentials (adminXXX) and click the '''Administration module''' icon (Figure 37).
 
[[File:Administration module icon (Figure 2).png|400px]]
 
(Figure 37)
 
 
 
<u>'''Step 3</u>:'''
 
Click the '''Certificates ''' button (Figure 38).
 
[[File:AdminModule2.png|border|500px]]
 
(Figure 38)
 
 
 
<u>'''Step 4</u>:'''
 
Click the '''CERTIFICATE ACTIVATION – AFTER RECEPTION OF LUXTRUST CERTIFICATE''' link (Figure 40).
 
[[File:Certificate_activation.png|border|1500px]]
 
(Figure 40)
 
 
 
<u>'''Step 5</u>:'''
 
Configure your keystore (Figure 41).
 
[[File:Certificate_activation_steps.png | 1000px]]
 
(Figure 41)
 
a. <u>Select the Group you need to use (by default Principal)</u>
 
b. <u>Import the keystore that was generated at the same time as the Certificate Signing Request</u>
(from previous step  )
 
c. <u>Enter the keystore password</u>
 
d. <u>Import the certificate you received from Luxtrust </u>
 
 
<u>'''Step 6</u>:'''
 
Click the '''ACTIVATE CERTIFICATE''' button.
 
 
A window will pop up and inform you that the activation has been done successfully.
 
Your keystore.ks is now updated. It contains your activated LUXTRUST certificate and your encryption keys.
 
[[File:AdminModule_15.png | 300px]]
 
'''Note''': The display and the position of the pop up may differ regarding the Web browser you are using
 
 
<span style="color: #C00000">'''Important note : the updated keystore will be generated in the configured download folder of your Web browser e.g.: C:\Users\xxx\Downloads.'''</span>
 
<span style="color: #C00000">'''Important note : the updated keystore will be generated with a new name : the name of the previous keystore + a timestamp displayed as yyyymm + completed.<br>Example: previous name : MyKeystore.ks / new name : MyKeystore_202212_completed.ks''' </span>
 
<span style="color: #C00000">'''Important note : if you loose your keystore and/or its password,you will have to generate a new encryption key and order a new certificate. </span>.
-------------
 
</div>
</div>
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">What must I do with the keystore ?</div>
<div class="mw-collapsible-content">
<span id=What_must_I_do_with_the_keystore></span>
 
===Manual file transmission===
 
The activated keystore, containing your LUXTRUST certificate and your encryption keys must now be provided to the workstations of each e-file user.
 
<u>'''Step 1</u>:'''
 
Open the Transmission module
 
[[File:Icon1.png | 300px]]
 
 
<u>'''Step 2</u>:'''
 
[[File:Keystore selection After(1).PNG| 600px]]
 
===Automatic file transmission===
 
In the case you are using the [[Sending_Service|Sending Service]] for automatic file transmission, the activated keystore.ks must be provided as well.
----------------------
</div>
</div>
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How can I register my LUXTRUST certificate with the CSSF ?</div>
<div class="mw-collapsible-content">
<span id=How_can_I_register_my_LUXTRUST_certificate_with_the_CSSF></span>
 
For some reportings, the LUXTRUST e-file SSL certificate used by the reporting entity must be registered with the CSSF, before sending any files, according to the registration procedure described in the '''[https://www.cssf.lu/wp-content/uploads/Naming-convention.pdf#page=8 CSSF 23/833, naming convention part.]'''
 
The LUXTRUST e-file SSL certificate must be registered with the CSSF for the below reportings:</br>
(list extracted from [https://www.cssf.lu/fr/transport-et-securisation/#specifications-techniques Transport et sécurisation via les canaux de transmission externes])
 
 
* COREP/FINREP reporting
* ESP – Special enquiries
* SIC – SICAR reporting
* PFS – Reporting PFS and support PFS
* EDP – Payment institutions reporting
* EME – Electronic money institution
* SGO – Management companies reporting
* OPC – Fund XML reporting (O1.2)
* DOC – Non-structured electronic documents (circ. 19/731)
* OTH – Other
* OCB – Other reportings for CSSF and BCL
* AIF – AIFM and AIF reportings
* SUF – XBRL reportings for subfund-based structured products (IORP)
* O4.x – Edifact report
 
 
[[Media:How to declare your Luxtrust certificate to the CSSF.pdf|=> e-file User Guide: CSSF Certificate registration]]
----------------
</div>
</div>
 
=== * S3 system ===
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How is the S3 digital key management in e-file ?</div>
<div class="mw-collapsible-content">
<span id=How_is_the_S3_digital_key_management_in_e-file></span>
 
 
The CSSF has updated its submission methods to allow AIFMs to file specific regulatory reports via the CSSF’s API from 2nd November.
Please note, this is not the deadline to make the change, it is the point at which the new method is available to use. <br>
FE Fundinfo are ready to support you through the transition.
Your current setup in e-file will remain in place and only minor one-off changes are required from you to ensure the continuation of your existing functionality on e-file and future proof the communication method for all reporting and filing with the CSSF going forward.
<br><br>
 
<u>'''Explanation in context of AIFMD reporting</u>:'''<br>
See our online webinar for more explanations : [https://attendee.gotowebinar.com/recording/7273286345756229380 November 21st webinar in English]  and the [https://c2rv804.na1.hubspotlinks.com/Ctc/ZO+113/c2RV804/VWQ8Fx5Hw7JyVdSL7w2rxckBW20x2Jc566MpmN31NNCl5nXHsW7Y9pgv6lZ3kLW8mzYxT1ZSlmLW7yCpDW2jmg69W73tZTZ5yBySkW7jL_zN8my412W9hGQQt71RszSVkgkWT3FF-R2W1VryJ67bk_NmW1RKWr345DTFjV1PBRM2KwkQsW4P0bYq6h4FhzW2Y0TlL8jm7QlW6N2qBz9lFm9yW1bNKCy1qGVgGW7dJWkQ8TTtG5N3kH6ptzC816W33qG8b10K_BtW8gQSgN4g3h5TW9h3bp34KXCJHV_q02d6BgPGWW5xJSX81p0bg6W8jK_6G221K5qW3_hsX93mN9kwW2RyrBr7f39YJW8v09kD7Cw1nxW37qD826JSxdcW4Rc7yD85pl3PW109fZz4mxLcHW26Y0Y03k4GNWW8zPXjF1t6bspW78yjPn71W4ftW8-MxR372T_w5V13CVl6qstVRW21LWhW2dlqL_W2Xs3ZP6K5mZ2W1THZsw1FrpXLW54G4QN27qB0BW3yXpwm7rd3qwW23mB7r301kH7W19MCT85QW6wbW218pPC2z-WjCVQRHvT30nLTNW1qM-sk29_0TFd2XXgW04 related presentation]
 
[https://attendee.gotowebinar.com/recording/2231697877960308483 Webinaire en français]
 
 
<u>'''Explanation in context of UCITS Cross-Border notification</u>:'''<br>
See our online webinar for more explanations : [https://attendee.gotowebinar.com/recording/2670031382955110830 December 12th webinar in English]  and the [https://445778.fs1.hubspotusercontent-na1.net/hubfs/445778/FE%20fundinfo%20presentations/FSQ%20channel%20change_Webinar%2012%20December.pdf related presentation]
 
 
This new system works via a bucket system.<br>
There is one bucket for each filing context (i.e. Cross-border notification, AIFMD)<br>
The CSSF imposes a technical size limit for filing per bucket on 30 rolling days.<br>
Should you encounter any issue, feel free to contact us directly [[How to contact us|'''Client Support & Operations Desk''']] we will liaise with the CSSF.<br>
 
<br>
The below is a step-by step guide to appoint FE Fundinfo as a delegate within the CSSF’s eDesk platform, the easiest path to allow us to maintain our services. <br>
Once the set-up is complete you can continue to use your familiar eFile interface and do not need to interact with eDesk as this will all be channelled within your existing workflows in eFile.
<br><br>
To perform the set-up in eFile you have two options:
<br>
 
* You as IT expert import the S3 keys on eFile
 
<div class="mw-collapsible mw-collapsed" >
<div class="mw-collapsible-toggle" style="float:left; margin-left:0; margin-right:1em;">'''Step by step guide for eDesk IT Experts to connect CSSF’S eDesk to FE Fundinfo’s eFile system''' <span style="color: #C00000">click to expand</span></div>
<div class="mw-collapsible-content">
</br></br>
{|border="1" cellspacing="2" cellpadding="10"
|+
!'''Steps'''
!'''Actions'''
!'''Additional information'''
|-
|
Step 1
|
Your entity’s appointed IT Expert will need to log into the IT Management
area of eDesk ([https://edesk.apps.cssf.lu/edesk-itmgt/s3/accesses here]). This must be using the same LuxTrust Device and
account that the IT Expert role was assigned to. Please note, that these
steps can only be implemented from the appointed IT Expert account
|
|-
|
Step 2
|
Once logged in, go to the ‘S3 ACCESS DASHBOARD’ at the top of the page,
which will take you to a screen similar to the below
|
[[File:02-S3Dashboard.png|S3Dashboard|800px]]
|-
|
Step 3
|
Select ‘Create Access’
|
[[File:03-S3CreateAccess.png|S3CreateAccess|800px]]
|-
|
Step 4
|
This will provide you with an option to select a ‘scope’ which will be the
reporting type you have been appointed as IT Expert for and select create:
<br>
[[#Correspondance table|You can refer to our correspondance table]]
|
[[File:04-S3CreateScope.png|S3CreateScope|800px]]
|-
|
Step 5
|
This will create a line in the S3 access dashboard with the report type, the
status (this should show ‘Granted’) and the date of this creation.
<br>
Each report type generates 3 codes on eDesk, (the Bucket code, the Access
Key, and the Secret Key). To reveal these keys, click the magnifying glass
with a ‘+’ icon under the actions column (located on the far right of the
screen).
|
[[File:05-S3Granted.png|S3Granted|800px]]
|-
|
Step 6
|
This will reveal the information about the who the access has been granted to, when and what report it is for. It will also provide details of the unique codes specific to the entity, report type and individual.
|
[[File:06-S3Access.png|S3Access|800px]]
|-
|
Step 7
|
Once the Keys have been generated, keeping your connection to eDesk open, in another window, open your efile environment. Log in using the efile Admin account for your entity and open the ‘Keys Management’ tab.
|
[[File:07-efileMenu.png|efileMenu|800px]]
|-
|
Step 8
|
Select ‘Add Key’ on the far right of the screen
|
[[File:08-eFileAddKey.png|eFileAddKey|800px]]
|-
|
Step 9
|
A pop out will appear and provide you with several drop down lists to
complete. Under ‘Scope’ you should choose the report type that you are
providing the Keys for. In this instance AIFMD should be selected.
|
[[File:09-eFileScope.png|eFileScope|800px]]
|-
|
Step 10
|
Returning to eDesk, copy the Bucket code, the Access key and Secret key
and paste each of these into the applicable boxes on efile.
|[[File:10-BucketCopy.png|BucketCopy|800px]]
|-
|}
 
::===Correspondance table===
'''Please find the correspondence table of e-file and e-Desk scopes'''<br>
 
{| class="sortable" border="1" cellspacing="2" cellpadding="1"
|-  <div style="position:sticky;top:-1px;z-index:10">
! scope="col" | '''Label scope in e-file'''
! scope="col" | '''Label scope in e-Desk'''
! scope="col" | '''CSSF reference'''
! scope="col" | '''Deadline'''
</div>
|-
| style="vertical-align:middle; color:#202122;" | Reporting AIFM
| style="vertical-align:middle; color:#202122;" | Reporting AIFM
| style="vertical-align:middle; color:#202122;" | [https://www.cssf.lu/en/periodic-and-non-periodic-transmission-of-information-aifms/ Periodic and non-periodic transmission of information by AIFMs]
| style="vertical-align:middle; color:#202122;" | 30 June 2024
|-
| style="vertical-align:middle; color:#202122;" | Cross-border marketing notifications
| style="vertical-align:middle; color:#202122;" | Cross-border marketing notifications
| style="vertical-align:middle; color:#202122;" | [https://www.cssf.lu/wp-content/uploads/User_guide_notifications_CBDF.pdf User guide notifications CBDF]
| style="vertical-align:middle; color:#202122;" | 2nd January 2024
|-
| style="vertical-align:middle; color:#202122;" | UCI Adminsitrator - Annual reporting
| style="vertical-align:middle; color:#202122;" | UCI Adminsitrator - Annual reporting
| style="vertical-align:middle; color:#202122;" | [https://www.cssf.lu/wp-content/uploads/cssf22_811eng.pdf CSSF 22/811]
| style="vertical-align:middle; color:#202122;" | 30 June 2023
|-
| style="vertical-align:middle; color:#202122;" | Quarterly survey of covered deposits (FGDL)
| style="vertical-align:middle; color:#202122;" | Quarterly survey of covered deposits (FGDL)
| style="vertical-align:middle; color:#202122;" | [https://www.cssf.lu/wp-content/uploads/CSSF_CPDI_2440eng.pdf CSSF-CPDI 24/40]
| style="vertical-align:middle; color:#202122;" | 15 May 2024
|-
| style="vertical-align:middle; color:#202122;" | SFDR - Precontractual disclosures
| style="vertical-align:middle; color:#202122;" | SFDR - Precontractual disclosures - SFO
| style="vertical-align:middle; color:#202122;" | [https://www.cssf.lu/wp-content/uploads/User_Guide_-_SFDR_UCI_Precontractual_Data_Collection_-_practical-guide.pdf SFDR precontractual data collection]
| style="vertical-align:middle; color:#202122;" | 31 October 2023
|-
| style="vertical-align:middle; color:#202122;" | SFDR - periodical disclosures
| style="vertical-align:middle; color:#202122;" | SFDR - periodical disclosures - SFPER
| style="vertical-align:middle; color:#202122;" | [https://www.cssf.lu/wp-content/uploads/User_Guide_-_SFDR_UCI_Data_Collection_-_practical-guide.pdf SFDR UCI Data Collection]
| style="vertical-align:middle; color:#202122;" | 31 January 2024
|-
| style="vertical-align:middle; color:#202122;" | EBA ITS standard reports
| style="vertical-align:middle; color:#202122;" | EBA ITS standard reports
| style="vertical-align:middle; color:#202122;" | [https://edesk.apps.cssf.lu/edesk-dashboard/r-public/procedures User Guide for XBRL reports - Bank prudential reporting]
| style="vertical-align:middle; color:#202122;" | 1st September 2024
 
|}
---------------
</div>
</div>
 
* Grant us with the IT expert role to  perform such changes for you
To start the process please send us an email to '''[mailto:cso.desk@fundsquare.net cso.desk@fundsquare.net]''' with both '''name''' and '''CSSF identification number''' of the entity you want we become IT Expert
 
<div class="mw-collapsible mw-collapsed" >
<div class="mw-collapsible-toggle" style="float:left; margin-left:0; margin-right:1em;">'''Step by step guide on how to assign FE Fundinfo as a CSSF IT Expert on eDesk''' <span style="color: #C00000">click to expand</span></div>
<div class="mw-collapsible-content">
</br></br>
{|border="1" cellspacing="2" cellpadding="10"
|+
!'''Steps'''
!'''Actions'''
!'''Additional information'''
|-
|
Step 1
|
Log into [https://edesk.apps.cssf.lu/ eDesk] with the Advanced User account using your LuxTrust Device and Password. Please note that these changes can only be implemented from the Advanced User account
|
|-
|
Step 2
|
Once logged in, go to the top right corner of the screen, click on your account user name, and select ‘Entity Management’
|
[[File:02-EntityManagement.png|EntityManagement|800px]]
|-
|
Step 3
|
Now select ‘Access Requests’ from the tabs at the top of the screen:
|
[[File:03-AccessRequest.png|AccessRequest|800px]]
|-
|
Step 4
|
As FEfundinfo will have made a request to connect from our Fundsquare account, you will see us on a list of users requests to connect with your entity. You will be able to identify our request as it will be with the LuxTrust SN: <span style="color: #C00000">100115278245548987357</span>
|
[[File:04-LuxtrustSN.png|LuxtrustSN|800px]]
|-
|
Step 5
|
Once you have identified the FE fundinfo request from our Fundsquare account, you can go to the far right of the screen and select ‘ACCEPT ACCESS’ or ‘REJECT ACCESS’. Remember to only
accept requests and provide access to users you are associated with. You will need to ‘ACCEPT ACCESS’ on our request:
|
[[File:05-AcceptAccess.png|AcceptAccess|800px]]
|-
|
Step 6
|
Once you have clicked accept, go to the ‘Specific roles within entity’ tab:
|
[[File:06-SpecificRole.png|SpecificRole|800px]]
|-
|
Step 7
|
Under the ‘Specific roles within entity’ tab, on the right of the screen, click the ‘Add’ button:
|
[[File:07-AddSpecificRole.png|AddSpecificRole|800px]]
|-
|
Step 8
|
You will now be able to click on the ‘User’ box and select a user within the list of approved users connected with your entity. One of these will be FE fundinfo’s Fundsquare account, select this option and the user details will populate automatically:
|
[[File:08-FSQUser.png|FSQUser|800px]]
|-
|
Step 9
|
Now you can select a role for that user, in this case you will need to select IT EXPERT for FE fundinfo in the drop down selection and click save on the top right to make the change
|
[[File:09-ITExpert.png|ITExpert|800px]]
|-
|
Step 10
|
You have now completed all you need to ensure continued use of efile and secure submission of your reports to the CSSF! FE fundinfo will do the rest and can now ensure that the changing transmission methods gradually introduced by the CSSF over the next 18 months are updated as needed without any impact on you
|
|-
|}
----------------
</div>
</div>
 
 
::== Onboarding workflow map ==
''You can click on the picture.''
<imagemap>
File:Wkf_S3_onboarding.png|center|1500px|alt=clickable image : form description| titre
rect 106 355 277 452 [[E-file_Administration#You_as_IT_Expert | You as IT Expert ]]
rect 776 541 947 630 [[E-file_Administration#FE_Fundinfo_as_IT_Expert |FE Fundinfo as IT Expert]]
rect 1024 376 1193 482 [https://edesk.apps.cssf.lu/edesk-dashboard/homepage?lng=en eDesk User Guide ]
rect 477 530 646 691 [https://www.cssf.lu/wp-content/uploads/Methods-of-transmitting-reports-via-S3-Application-Programming-Interface-Technical-guidance.pdf S3 transmitting method ]
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=== * general security questions ===
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How can I change the local e-file administrator ?</div>
<div class="mw-collapsible-content">
<span id=How_can_I_change_the_local_e-file_administrator></span>
 
 
Each e-file administrator account is linked to a single email at a time.
 
 
3 cases :
* You have access to the account
:then change the email of the administrator by using the <b>administration module</b> and update the administrator account's owner (name, firstname). The new administrator will just have to request a new password.
* You have access to the administrator's e-mail box
:you can use the "forgotten password" button on https://www.e-file.lu to change the password and get access.
* You do not have access to the administrator account nor to the email of this account
:then for security reason you will have to follow this specific procedure:
 
::Your request must be sent by email and paper mail.
 
::The paper can be replaced by a fax to speed up the process  =>  '''Fax sending to 28 370 491'''.
 
 
<u>'''The request must be submitted on letterhead of your company and signed by a legal representative with the following information'''</u>:
*Administrator's login adminXXX
*The current email address which is linked to the administrator
*The new email address to link to the administrator
*A brief explanation of the reason why you need to change it
*Send your email to '''[mailto:cso.desk@fundsquare.net cso.desk@fundsquare.net]'''
 
 
Once Fundsquare has received and checked your request we will update your email and send you the procedure to update the password.
 
If you have further questions do not hesitate to contact our [[How to contact us|'''Client Support & Operations Desk''']].
 
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<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">What is the e-file password policy ?</div>
<div class="mw-collapsible-content">
<span id=What_is_the_e-file_password_policy></span>
 
[[File:Password.png|300 px]]
 
(Figure 42)
 
The password you will have to provide must follow the rules below:
 
*At least one upper and one lower case letter
*At least one number
*At least one special character from this list: ! # $ % & ( ) * + , . /: ; < = > ? ^ _ @ { | } [ ] ~
*At least 8 characters and at most 20
 
 
<u> Please note that </u>:
 
The validity of your password is not limited in time.
 
Our system blocks the user after 3 incorrect attempts and it is the e-file administrator who has to unblock the account.
 
Passwords are encrypted in our database and we do not keep them. You may re-use them.
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== Being informed ==
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How can I get important information ?</div>
<div class="mw-collapsible-content">
<span id=How_can_I_get_important_information></span>
As an administrator, you will received all significant information regarding e-file changes, maintenance or enhancement through the e-mail address set up onto your account.
You can also manage some alerts through e-file, see the notifications system.
</div>
</div>
 
<div class="mw-collapsible mw-collapsed" data-expandtext="Show" data-collapsetext="Hide" style="width:60%; overflow:visible; >
<div style="font-weight:bold;line-height:2.5;">How can I get custom notifications ?</div>
<div class="mw-collapsible-content">
<span id=How_can_I_get_custom_notifications></span>></span>
 
 
Please be informed that you can receive alert by email triggered by specific events.
 
<u>Example</u> : Court orders sent by the Luxembourgish judicial police [http://www.cssf.lu/fileadmin/files/Lois_reglements/Circulaires/Hors_blanchiment_terrorisme/cssf13_566eng.pdf (=> CSSF - Circular 13/566)]
 
If you want to be notified by email each time the Luxembourgish judicial police sends you court orders, you have to follow the  steps below.
 
 
<u>'''Step 1'''</u>  : Connect to e-file with your user credentials : '''https://www.e-file.lu/e-file/'''
 
 
 
 
 
 
<u>'''Step 2'''</u>  : Select Update my profile
 
[[File:Select Update my profile.png |200 px]]
 
 
 
 
 
<u>'''Step 3'''</u>  : Verify that your email address registered in your e-file account is valid.
 
[[File:Your e-file account is valid.png |400 px]]
 
<u>IMPORTANT :</u>  if your email address is not valid, please ask your [[Administration#e-file_administrator_functions_.28e-file_v1.29|'''e-file administrator''']] to replace it by a valid one.
 
 
 
 
 
<u>'''Step 4'''</u>  : Select Customize your notifications.
 
[[File:Customize your notifications.png |200 px]]
 
 
 
 
 
<u>'''Step 5'''</u>  : Select group.
 
[[File:Select group555.png |400 px]]
 
 
 
 
 
<u>'''Step 6'''</u>  : Select the Alert type.
 
[[File:Notification.png |500 px]]
 
<u>IMPORTANT :</u> 
 
A green window will pop-up stating that the update has been saved.
 
 
<u>'''Optional Step 7'''</u>  : Receive only your alerts and not the group's ones.
 
Ticking also the group box, the sends from other users of the same reports group will be ignored.
 
[[File:Alerte Notification.png |500 px]]
 
[[Category: FAQ e-file]]
 
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Latest revision as of 11:55, 30 September 2024

Page's last update : 30 Nov 2024

FAQ

Your module is greyed out?

To get access to this module, please ask your e-file local administrator to make you member of the Distribution matrix and Registration matrix groups.
Registration and distribution matrix is greyed out.

How can I batch upload registration or distribution statuses? Can I bulk upload multiple registration/distribution statuses in one go?

Registration statuses can be uploaded by providing a .csv file with the following columns to rs.clientsupportoperations@fundsquare.net: ISIN;Country;Status;effective date (not mandatory).
Example:
LU1234567890;BE;R
LU2124567890;DE;RX;24/01/24
LU1231231234;FR;DX

Why has the Distribution Status not been updated to Registered ('R') despite the R to D automation?

If the current distribution status is DX, it will not be updated by an automation and has to be updated manually. Please also note that the automation only works for countries with a filing setup.

I can not find a closed share-class in the registration matrix

Please make sure filter status "closed" is selected

Why does the registration or the distribution matrix appear to be empty?

This is due to missing access rights. The latter have to be requested by email to rs.clientsupportoperations@fundsquare.net

How can I add a new country to the registration matrix?

New countries can be added by clicking on the Manage Country button available on the top of the page

How can I see the audit trail of a registration or distribution status?

Please click on the "clock" symbol

How can I extract a registration matrix?

Registration and distribution extracts are available in the "reports" section of the registration and distribution matrix module

Can we see the number of shares with status by country ?

Yes, please click on the consolidated view tab in the registration and distribution matrix module

What does this button mean?

This button allows to select all statuses at fund or umbrella level


Description

Selecting a fund

2CorrectionAfter SelectFund.png

AfterPoint1.png Click on the FILTER button AfterSDMFilter.png on the right side of the screen. The DYNAMIC FILTERS taskbar (highlighted in yellow) with a Status area After-point2a.png opens, where you can filter the funds by their status (Active, inactive, closed).

AfterPoint2.png Active and Inactive funds are displayed by default. If you want for example display Closed funds as well, open the drop-down list by clicking inside the STATUS area After-point2a.png, select Closed and press the Search button After SearchButton.png.

AfterPoint3.png You can narrow your search criteria by using ISIN and Fund name filters. Click inside the toolbar After-point3a.png (highlighted in yellow). A drop-down list (highlighted in orange) opens.

Select the ISIN and /or Fund name filter that will then be added to the DYNAMIC FILTERS taskbar (highlighted in yellow), see figure below.

After DynamicFiltersISINName.png

These two filter options will allow you to search for example for a specific share class of a fund by its ISIN or Fund name (The Containing and Begin functions are included as well).

AfterPoint4.png Press the SEARCH button After SearchButton.png to initiate the search process.

AfterPoint5.png Press the RESET button AfterSDMResetButton.png to clear all filters and start a new search.

AfterPoint6.png Press the Expand DATA FILTERS icon to hide/display the DATA FILTERS taskbar.

AfterPoint7.png Move your mouse pointer over the fund area and click to open the Matrix screen.

Matrix

2After Matrix.png

AfterPoint1.png Click on the FILTER button AfterSDMFilter.png on the right side of the screen. The DYNAMIC FILTERS taskbar (highlighted in yellow) with a Status area AfterPoint2.png opens. Here you can filter the funds by their status (Active, inactive, closed).

AfterPoint2.png Active and Inactive funds are displayed by default. If you want to view Closed funds as well, open the drop-down list by clicking inside the STATUS area After-point2a.png , select Closed and press the Search button.

AfterPoint3.png Various filters are available to narrow further your search criteria. Click inside the toolbar After-point3a.png (highlighted in yellow). A drop-down list (highlighted in orange) containing the following filter options, opens:

Matrix type - Distribution matrix status - Registration matrix status – Country – ISIN - Share class name - Sub fund name - Effective date – Error

Click on the filter options you need. They will be automatically added to DYNAMIC FILTERS taskbar After-point3a.png highlighted in yellow.

AfterPoint4.png Press the SEARCH button to initiate the search process once you have entered your filter options.

AfterPoint5.png Press the RESET button to clear all filters and start a new search.

AfterPoint6.png When a status box is selected, it is highlighted in green and the CANCEL, REMOVE STATUS and CHANGE STATUS buttons are activated AfterPoint7.png.

To select all share classes of a fund, click the box After-point6a.png at fund level. To select all share classes of a sub-fund, click the box After-point6b.png at sub-fund level.

These functions allow you to add / update several share class simultaneously, provided the same status is required for each share class. All historical changes are registered and you can view them by clicking on the small clock icon After-point6c.png. The HISTORY drawer opens on the right side of the screen,see figure below.

After DetailHistory.png


AfterPoint7.png CANCEL, REMOVE STATUS and CHANGE STATUS buttons

CANCEL  : to cancel your previous selection press the CANCEL button.


REMOVE STATUS : to delete a status press the DELETE STATUS button. A small window pops up, where you have to confirm your deletion, see figure below.

After Remove status.png


CHANGE A REGISTRATION AND/OR DISTRIBUTION STATUS : To update a registration/distribution status, please select one or more statuses (by clicking on the status) and select the CHANGE STATUS button. A pop up opens on the right side of the screen. The below screen shot shows a change from R and D to RX and DX: Select the new status, add an effective date (not mandatory) and a comment and hit the CHANGE STATUS button.

ChangeStatusRX.jpg


After-point8.png Press the MANAGE COUNTRY button to add or remove countries. A drawer MANAGE COUNTRY opens on the right side of the screen, where you have to check / uncheck boxes in order to add / remove countries. Filter country and Filter continent are available to ease the search, see figure below.

After ManageCountry.png


After-point9.png Open Full screen mode. Filter taskbars will be hidden.

After-point10.png You can also export the complete matrix to Excel and view the status details, ISIN by ISIN, country by country. Press the Export button.

Registration statuses

Please be informed that no changes have been made to the registration statuses rules.

The Registration status informs you whether your fund is registered with the European authorities or not.

After-Befor-Registration statuses.png

Blue-RegStatus.png Status manually set through the Registration and distribution matrix module

Orange-RegStatus.png Status set through the Notification module (automatically) or manually (cannot be deleted if set through the Notification module)

Yellow-RegStatus.png Status automatically set through the Notification module (cannot be deleted through the Registration and distribtuion matrix module)

X - Not registered

E - To be registered

A - Registration in progress (selection of an instrument at step 2 of the Notification)

AT - Registration in progress - Transmitted to the authority
AR - Registration in progress - Rejected by the authority

N - Notified

NT - Notified - Transmitted to the HOST authority
NR - Notified - Rejected by the HOST authority
NA - Notified - Accepted by the HOST authority

R - Registered

RI - Registered - Institutional
RP - Registered - Private placement

XR - No more registered but with remaining investors

RX - No more registered


Important information:

When a Luxembourg fund is notified through the e-file notification module, the matrix is automatically updated.


Authorization table for Registration statuses

Example:: It is not allowed to replace a current status R by a status A.

RegStat-AuthorizedChanges.png


Some controls have been added to assist you in maintaining consistency between the registration and distribution.

  • To insert a DI, you must have a RI (except for Switzerland).
  • To insert a D, you must have a R.
  • To insert a XR, you must have a DX.

Distribution statuses

Please be informed that no changes have been made to the registration statuses rules.

The Distribution informs you whether your fund is distributed or not.

After-Before-Distribution statuses.png

X - Not distributed

D - Distributed
DI – Distributed - Institutional

DX - No more distributed

Exception: For Switzerland only, dissemination of documents will be possible with a status DI even if the share class is not registered (Registration Status X). For the other countries, the dissemination will work ONLY if there is a Registration Status R or RI inserted.


Authorization table for Distribution statuses

Example:: It is not allowed to replace a current status D by a status X.

DisStat-AuthorizedChanges.png


Some controls have been added to assist you in maintaining consistency between the registration and distribution.

  • To insert a DI, you must have a RI (except for Switzerland).
  • To insert a D, you must have a R.
  • To insert a XR, you must have a DX.

Consolidated view

After dashboard.png

Error messages

Should you try to insert an unauthorized registration or distribution status, an error message will appear in a pop up while you hover over the status
After-Status blocked Error message.png

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