Difference between revisions of "SPJ Manual"

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''<small>Page's last update :  5 March 2021</small>''
=Introduction=
=Introduction=


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*Select your environment:
*Select your environment:


Production environment : '''https://www.e-file.lu/e-file/'''
Production environment : '''https://www.e-file.lu'''
 
Homologation environment (Test) : '''https://homologation.e-file.lu/e-file/'''
 
 
 
 


Homologation environment (Test) : '''https://homologation.e-file.lu'''


==Login==
==Login==
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*Enter your e-file login credentials (user name and password) and click the Access button.
*Enter your e-file login credentials (user name and password) and click the Access button.


[[File:Identification.jpg]]
[[File:Transmision follow up-Login .png|250 px]]
 
'''IMPORTANT:''' If you do not have an e-file user account or if you do not remember your password, you might contact your '''e-file administrator''' of your company.
 
 
 


'''IMPORTANT:''' If you do not have an e-file user account or if you do not remember your password, you might contact your '''e-file administrator''' of your company.


==Filing of reports initiated by Police '''source files'''==
==Filing of reports initiated by Police '''source files'''==
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[[File:SPJ_AlertLandingPage.PNG | border | 1000 px]]
[[File:Available on your screen2.png | border | 900 px]]




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  Step 1: Click the Transmission follow-up icon
  Step 1: Click the Transmission follow-up icon


[[File:Icon4.png | 700 px]]
[[File:Launchpad New Followup.png|border|900 px]]


'''IMPORTANT:''' if the Transmission follow-up icon is not available on your screen, you might contact your [[E-file Administration|e-file administrator]] of your company, who will add the module to your e-file account.
'''IMPORTANT:''' if the Transmission follow-up icon is not available on your screen, you might contact your [[E-file Administration|e-file administrator]] of your company, who will add the module to your e-file account.
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Step 2: Select the Transmission period (From...To) and click the advanced Search button


Step 2: Select the Transmission period (From...To) and click the Search button
[[File:Icon5.png | 300 px]]




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[[File:AfterPoint3.png|20 px]]There is no « Reset » button for the filters .  
[[File:AfterPoint3.png|20 px]]There is no « Reset » button for the filters .  
[[File:AfterPoint4.png|20 px]]Clicking on the magnifying glass button to launch the search is only necessary for the « Search by codification » function, all the other filters are applied automatically
[[File:5.PNG|20 px]]The field « Search by codification » is always displayed .






Step 3: Click the Plus icon [[File:Plus icon.png]] at the right end of the row


Step 3: Click anywhere on the concerning line




[[File:Transmission followup Line.png|900px]]




'''Result:''' a pop-up window opens displaying the Detail of sending
'''Result:''' a pop-up window opens displaying the Detail of sending


[[File:Icon25.png | 700 px]]


[[File:Pop-up window opens displaying the Detail of sending.png|900px]]








Step 4: Click on the padlock at the right end of the row


Step 4: Click the View button [[File:Loupe.png]] at the right end of the row
[[File:Ouvrir doc2.png| 900 px]]


[[File:Icon25.png | 700 px]]




'''Result:''' the EfileCrypto.jnlp file is generated
'''Result:''' the EfileCrypto.jnlp file is generated


[[File:Jplg.jpg| 300 px]]
 


'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the Transmission Module.
'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the Transmission Module.




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[[File:JavaEfileWindow.png | border]]
[[File:JavaEfileWindow.png | border]]
    
    




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[[File:Icon15.png|500 px]]
[[File:Icon15.png|500 px]]




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'''Result:''' the source file will be downloaded.
'''Result:''' the source file will be downloaded.
Step 8: Complete the source file and rename it as indicated in the [http://www.commassu.lu/upload/files/507/CAA-FNC_v104.pdf CAA - File naming convention document]
Example Source file: LBRR-LU-01-20161231-SRC-LEI11111111111111111-LEI11111111111111111.xls
Example Reply file: LBRR-LU-01-20161231-'''CAA'''-LEI11111111111111111-LEI11111111111111111.xls


===Submit replies to source files===
===Submit replies to source files===
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  Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply
  Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply


[[File:Icon26.png|1000 px]]
[[File:Transmission monitoring flèche.png|900px]]
 


'''Result:''' the EfileCrypto.jnlp file is generated:
'''IMPORTANT:''' This file has to be '''downloaded''' locally on your computer and must be '''opened''' to launch the Transmission Module.


The « Select action » button doesn’t exist anymore and the button « Reply » appears when checking a box related to a regulator request.




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'''Important:''' the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain '''CAA''' instead of '''SRC''' (original file). If it is correct, the control status light will become green.
'''Important:''' the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain '''CAA''' instead of '''SRC''' (original file). If it is correct, the control status light will become green.
===Retrieve feedback files===
'''PLEASE CONSULT OUR WIKIPAGE [[Transmission follow-up|TRANSMISSION FOLLOW-UP]]
==Filing of XBRL Solvency II reports and Narrative reports ('''no source files''')==
'''IMPORTANT: '''THESE REPORTS ARE NOT INITIATED BY SOURCE FILES'''
'''SENDING TYPE: Solvency II Reporting (XBRL reporting)'''
'''SENDING TYPE: Rapports narratifs'''
===Submit files ===
Step 1: Click on the Transmission Module icon
[[File:Icon4.png | 700 px]]
'''Result:''' The Transmission Module opens
Step 2:
-Select the Transmission tab of the Transmission Module
-Select the Sending type (Cf. chapter 2.4)
-Enter the Sending subject
-Click the Upload button and upload your file or drag & drop your file in the middle of the window (=>drag & drop files here)
-Enter your Keystore password
-Check if all fields are completed
-If the Control light becomes green you can click the Send button
[[File:2tm.png| border | 400px]]
'''Important:''' the Transmission Module checks if the file name is correct or not. If it is correct, the control status light will become green.
'''Result:''' The report will be sent to the CAA.


===Retrieve feedback files===
===Retrieve feedback files===


  '''PLEASE CONSULT OUR WIKIPAGE [[Transmission follow-up|TRANSMISSION FOLLOW-UP]]
  '''PLEASE CONSULT OUR WIKIPAGE [[Transmission Follow-up New|Transmission Follow-up New]]
 
 
 
 
 
=Automatic filing through the Sending Service=
 
The Sending Service is Fundsquare's solution for automatically sending reports and documents to the authorities.
 
With a suitable network mapping, users can then simply copy the file to be sent in the appropriate directory.
 
The file is then automatically encrypted and sent.
 
'''Important:''' Only reports which are not initiated by CAA source files may be sent through the Sending Service
 
*Should you need further information on the Sending Service, please click the links below:
 
[https://www.e-file.lu/docs/EN/ManuUtil_EFile_Installation_SD_EN.pdf Sending Service Installation Procedure]
 
[https://www.e-file.lu/docs/EN/ManuUtil_EFile_Maj_SD_EN.pdf Sending Service Update Procedure]
 
[[Sending_Service|Wiki-Sending Service]]
 
[[Category : FAQ e-file]]

Latest revision as of 15:41, 29 August 2024

Page's last update : 5 March 2021

Introduction

Fundsquare provide a secured electronic transmission channel for the notification and execution of court orders issued by the investigating judges (juges d'instruction) of the Tribunaux d’arrondissement (district courts) of Luxembourg and Diekirch based on Articles 66-2, 66-3, 66-4 et 66-5 of the Code of Criminal Procedure and of the Protocol of 16 October 2001 to the Convention of 29 May 2000 on Mutual Assistance in Criminal Matters between the Member States of the European Union.


Manual filing through e-file

Environment

  • Select your environment:

Production environment : https://www.e-file.lu

Homologation environment (Test) : https://homologation.e-file.lu

Login

  • Enter your e-file login credentials (user name and password) and click the Access button.

Transmision follow up-Login .png

IMPORTANT: If you do not have an e-file user account or if you do not remember your password, you might contact your e-file administrator of your company.

Filing of reports initiated by Police source files

As the notification and execution of court orders (=> CSSF - Circular 13/566) are of high importance, an additional button will pop-up on the top of the screen each time you receive a new order. Once you have sent your response, the button will disappear.


Available on your screen2.png


If you click this button, you will immediately be guided to the transmission follow up screen, where you can filter for any received or open order.



Retrieve source files

Step 1: Click the Transmission follow-up icon

Launchpad New Followup.png

IMPORTANT: if the Transmission follow-up icon is not available on your screen, you might contact your e-file administrator of your company, who will add the module to your e-file account.


Result: the Transmission follow-up screen opens:

Transmission follow up revisité.PNG

AfterPoint1.pngTransmissions of the current day are displayed by default when accessing on the module.

AfterPoint2.pngFilters are hidden by default and clicking on « Advanced search » displays and hides the filters.

AfterPoint3.pngThere is no « Depositor » column anymore .

AfterPoint4.pngThere is an « Export current data » button that download the list of transmissions currently displayed on the screen in an Excel sheet

5.PNGThe status legend is located in the “?” bubble next to the status column filter . 



Step 2: Select the Transmission period (From...To) and click the advanced Search button


Result: Files and their transmission status Initiated are displayed:

Transmission monitoring.png

AfterPoint1.pngUser-friendly calendar with selection and manual input function in format dd/mm/yyyy or dd-mm-yyyy.

AfterPoint2.pngThe « Transmission period » and « Reference period » filters are combined.

AfterPoint3.pngThere is no « Reset » button for the filters . 



Step 3: Click anywhere on the concerning line


Transmission followup Line.png


Result: a pop-up window opens displaying the Detail of sending


Pop-up window opens displaying the Detail of sending.png 



Step 4: Click on the padlock at the right end of the row

Ouvrir doc2.png


Result: the EfileCrypto.jnlp file is generated


IMPORTANT: This file has to be downloaded locally on your computer and must be opened to launch the Transmission Module. 



Step 5: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png 



Step 6 : Click the RunButton.png button

JavaEfileWindow.png


Result: the Transmission Module is launched

Icon15.png 



Step 7: Select the General tab of the Transmission Module, enter your keystore password and click the download button

Icon16.png


Result: the source file will be downloaded.

Submit replies to source files

Step 1: Tick the box at the end of the row of your source file report, click the Select Action button and select Reply

Transmission monitoring flèche.png


The « Select action » button doesn’t exist anymore and the button « Reply » appears when checking a box related to a regulator request. 



Step 2: Click the Open button of the EfileCrypto.jnlp file

Jplg.jpg


Result: a Java window opens

JavaEfileWindow.png 




Step 3 : Click the RunButton.png button

JavaEfileWindow.png


Result: the Transmission Module is launched 




Step 4:
-Select the General tab of the Transmission Module
-Enter the title of the Sending 
-Upload your completed and renamed file (original source file) via the Upload button or drag and drop your file into the middle of the pop-up window (=>Drag & drop files here)
-Enter your keystore password 
-Ensure that the control status light is green
-Click the Send button


Important: the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain CAA instead of SRC (original file). If it is correct, the control status light will become green.

Retrieve feedback files

PLEASE CONSULT OUR WIKIPAGE Transmission Follow-up New
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