Difference between revisions of "CAA Manual"

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=e-file v2 environment =
<small>''Page's last update : {{REVISIONDAY2}} {{CURRENTMONTHABBREV}} {{REVISIONYEAR}}''</small>
*Select your environment:
Production environment : '''https://www.e-file.lu/e-file/'''<br/>
Homologation environment (Test) : '''https://homologation.e-file.lu/e-file/'''
<br><br>
=Login =
*Enter your e-file login credentials (user name and password) and click the Access button.<br/>
If you don't have an e-file user account or if you do not remember your password, you might contact your e-file administrator of your company. <br/><br/>
<br>
=Reports initiated by CAA source files =
The following reports are initiated by CAA source files
{| border="1" cellspacing="2" cellpadding="10"style="text-align:left; width=80%;"
|'''Report <br /> code'''||'''Details'''
|-
|CPR||Compte rendu
|-
|RAC||Rapport actuariel
|-
|RDI||Rapport distinct du réviseur
|-
|RGO||Rapport de gouvernance
|-
|RLB||Rapport LBCFT
|-
|RRE||Rapports sur le traitement des réclamations
|-
|ESP||Enquête spécifique
|-
|ETR||Etat trimestriel
|-
|RSO||Rapport distinct Solvabilité 2 du réviseur
|-
|FIR||Fiche de renseignement
|}
<br><br>
==Retrieve source files ==
*Retrieve the source files you received from CAA (=> email alerting)


Step 1: Click on the Document management icon<br>
__TOC__
Note: if the Document management icon is not available on your screen, you might contact your e-file administrator of your company, who will add the "CAA - group" to your e-file account.<br>


[[File:DocMmgt icon.png]]
<br><br>


Result: the Transmission follow-up screen of the Document management opens:<br>
=Introduction=


[[File:Transmission follow-up.png]]<br><br>
The Commissariat aux Assurances (CAA) appointed Fundsquare’s e-file.lu platform as an official channel for the secure transmission of reporting between insurance and reinsurance undertakings and the  CAA.


Step 2: Select the Transmission period (From...To) and click on the Search button<br>
Fundsquare's CAA reporting module enables reporting entities in Luxembourg (via their designated filing entities) to efficiently send reports to the CAA.
Result: all files are displayed<br><br>


Step 3: Click on the Plus icon [[File:Plus icon.png]]<br>


Result: a pop-up windows opens displaying the Detail of sending:<br>
=Manual filing through e-file v2=


[[File:Detail of sending.png]]<br><br>


Step 4: Click on the View icon [[File:Loupe.png]]<br>
==Filing of reports initiated by the CAA ==
Result: the EfileCrypto.jnlp file appears. This file has to be downloaded and must be opened to start the encryption module<br>
[[File:EfileCrypto jnlp.png]]<br>


  Step 5: Click on the Ouvir (Open) button of the EfileCrypto.jnlp file
The following reports are initiated by CAA source files:
CPR - Compte rendu
RAC - Rapport actuariel
RDI - Rapport distinct du réviseur
  RGO - Rapport de gouvernance
RLB - Rapport LBCFT
RRE - Rapports sur le traitement des réclamations
ESP - Enquête spécifique
ETR - Etat trimestriel
RSO - Rapport distinct Solvabilité 2 du réviseur
FIR - Fiche de renseignement


Result: the Encryption module opens<br>
[[File:Encryption module.png]]<br><br>


Step 6: Enter your keystore password and click on the download button<br>
===Retrieve source files ===


If the encryption module takes too much time to be opened or if the file EfileCrpyto has not been executed, the following message will pop up and you will have to click one more time on the View button.<br/>
Step 1: Click the Transmission follow-up icon


[[File:errortime.JPG]]<br/>
:[[File:Transmission follow up.PNG|border|300 px]]


If it is the first time you are using the encryption module, you may be asked for the '''keystore location''' in the Configuration tab.<br/>
'''Note :''' The keystore file (file with the extension .ks) contains your Luxtrust certificate and is protected with a password. If you don't have the keystore or its password, please contact your e-file administrator.<br/>
<br/>


:'''Result:''' the Transmission follow-up screen opens:


== Submit your reply==
:[[File:NE_TransmissionFollowup2.PNG | border | 1000 px]]


*Submit your completed source file to the CAA<br/>


  Step 7: Tick the box in the row of your source file report and click on the Reply button.<br/>
  Step 2: Select the Transmission period (From...To) and click the Search button


[[File:Transmission follow-up.png]]<br>
:[[File:Icon5.png | 300 px]]


The EfileCrypto.jnlp file appears.<br>


This file has to be downloaded and must be opened to start the encryption module<br>
:'''Result:''' Files and their transmission status '''Initiated''' are displayed:
[[File:EfileCrypto jnlp.png]]<br><br>


Step 8: Click on the Open button of the EfileCrypto.jnlp file
:[[File:Icon27.png | Click the line| 1000 px]]


Result: the Encryption module opens<br><br>


  Step 9: Upload your completed report via the Upload button or drag and drop your file into the middle of the pop-up window.<br/>
  Step 3: Click the row you want to proceed with
:<imagemap>
File:Icon24.png |border |1000 px
circle 553 109 30 [[#nowhere|Depending on your keystore setup, you may need to import it or not]]
circle 1570 732 30 [[#nowhere|Click to uncrypt and read the document]]
desc none
</imagemap>


[[File:Drag drop.png]]<br><br>


'''IMPORTANT''': the ecryption module checks if the filename is correct or not. If it is, a green light will appear. Then you have to click on the Send button and your file will be submitted to the CAA.<br/>
Step 4: Click the button at the right end of the row
:'''Result:''' a pop-up panel opens displaying the decrypt form, fill it.


'''Exemple :''' The filename of your reply must contain '''"CAA" instead of "SRC"''' (original file).<br/>
:[[File:Icon25.png | 700 px]]
For more information about the naming convention, please consult the CAA manual : http://www.commassu.lu/upload/files/504/CAA-FNC_v100.pdf


= Consult your feedbacks =


For Solvency I, you will receive two feedbacks per reply :<br/>
:'''Result:''' the source file will be downloaded.
<br/>
    -  '''FDBTEC (FBR)''': Technical feedback.<br/>
    -  '''FDBVAL (FBV)''': '''Optional''' Validation feedback.<br/>


Once received, these feedbacks will be available in the transmission follow-up screen, via the little document icon on the right :<br/>


[[File:feedbacks.JPG]]<br/>
Step 5: Complete the source file and rename it as indicated in the [https://www.caa.lu/uploads/documents/files/CAA-FNC_v104-2.pdf CAA's naming convention]


'''Note :''' the document type '''CCPRW''' refers to your reply.<br/>
:Example Source file: LBRR-LU-01-20161231-SRC-LEI11111111111111111-LEI11111111111111111.xls


[[File:feedbacksdetails.JPG]]<br/>
:Example Reply file: LBRR-LU-01-20161231-'''CAA'''-LEI11111111111111111-LEI11111111111111111.xls


In the same way as step [[CAA_Manual#Retrieve_your_report|2.Retrieve your report]], you can download and decrypt your feedbacks via the '''View''' button and the '''ecryption module'''.
 
 
===Submit replies to source files===
 
Step 1: Go back on the CAA's submission's detail and click the 'Reply' button
 
:[[File:Icon26.png|800 px]]
 
 
:'''Important:''' the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain '''CAA''' instead of '''SRC''' (original file). If it is correct, the control status light will be green.
 
==Filing of XBRL Solvency II reports and Narrative reports ('''no source files''')==
 
'''IMPORTANT: '''THESE REPORTS ARE NOT INITIATED BY SOURCE FILES'''
'''SENDING TYPE: Solvency II Reporting (XBRL reporting)'''
S01 - Annual Solvency II reporting Solo
S02 - Quarterly Solvency II reporting Solo
S03 - Day 1 Solvency II reporting Solo
S04 - Annual Solvency II reporting Group
S05 - Quarterly Solvency II reporting Group
S06 - Day 1 Solvency II reporting Group
S07 - Annual Solvency II reporting 3rd country branches
S08 - Quarterly Solvency II reporting 3rd country branches
S09 - Day 1 Solvency II reporting 3rd country branches
S10 - Annual Financial Stability reporting Solo
S11 - Quarterly Financial Stability reporting Solo
S12 - Annual Financial Stability reporting Group
S13 - Quarterly Financial Stability reporting Group
S14 - Financial Stability 3rd country branches Individual Annual
S15 - Financial Stability 3rd country branchesIndividual Quarterly
S16 - Annual ECB reporting Solo (SII reporting with ECB-addon)
S17 - Quarterly ECB reporting Solo (SII reporting with ECB-addon)
S18 - Annual ECB reporting 3rd country branches (3CBwith ECB-addon)
S19 - Quarterly ECB reporting 3rd country branches(3CBwith ECB-addon)
S20 - Annual reporting Special Purpose Vehicles
S23 - Ad-hoc reporting
 
'''SENDING TYPE: Rapports narratifs'''
N01 - Rapport de révision => SENDING TYPE: '''Compagnie'''
N02 - Rapport de gestion du Conseil => SENDING TYPE: '''Compagnie'''
N03 - Procès-verbal de l’AGO => SENDING TYPE: '''Compagnie'''  
N04 - Rapport actuariel (partie narrative) => SENDING TYPE: '''Compagnie'''
N05 - Rapport distinct Solvabilité I (partie narrative) => SENDING TYPE: '''Réviseur'''
N06 - Rapport distinct Solvabilité II (partie narrative) => SENDING TYPE: '''Réviseur'''
N07 - Own risk and solvency assessment (ORSA) => SENDING TYPE: '''Compagnie'''
N08 - First Regular supervisory report (RSR)=> SENDING TYPE: '''Compagnie'''
N09 - Solvency and financial condition report (SFCR)=> SENDING TYPE: '''Compagnie'''
N10 - Organigramme => SENDING TYPE: '''Compagnie'''
N11 - Distinct Solvency 2 company report (narrative part) => SENDING TYPE: '''Compagnie''' 
 
 
===Submit files ===
Please follow the [[Transmission_Module|Transmission module documentation]]
 
 
 
==Retrieve feedback files==
 
  '''Please consult our wiki page [[Transmission_Monitoring|Transmission monitoring]]
 
 
 
=Automatic filing through the Sending Service=
 
'''Important:''' Only reports which are not initiated by CAA source files may be sent through the Sending Service
 
*Should you need further information on the Sending Service, please see our [[Sending_Service_home|sending service's wiki page.]]




[[Category : FAQ e-file]]
[[Category : FAQ e-file]]

Latest revision as of 13:37, 24 September 2024

Page's last update : 24 Nov 2024


Introduction

The Commissariat aux Assurances (CAA) appointed Fundsquare’s e-file.lu platform as an official channel for the secure transmission of reporting between insurance and reinsurance undertakings and the CAA.

Fundsquare's CAA reporting module enables reporting entities in Luxembourg (via their designated filing entities) to efficiently send reports to the CAA.


Manual filing through e-file v2

Filing of reports initiated by the CAA

The following reports are initiated by CAA source files: 

CPR - Compte rendu
RAC - Rapport actuariel
RDI - Rapport distinct du réviseur
RGO - Rapport de gouvernance
RLB - Rapport LBCFT
RRE - Rapports sur le traitement des réclamations
ESP - Enquête spécifique
ETR - Etat trimestriel
RSO - Rapport distinct Solvabilité 2 du réviseur
FIR - Fiche de renseignement


Retrieve source files

Step 1: Click the Transmission follow-up icon
Transmission follow up.PNG


Result: the Transmission follow-up screen opens:
NE TransmissionFollowup2.PNG


Step 2: Select the Transmission period (From...To) and click the Search button
Icon5.png


Result: Files and their transmission status Initiated are displayed:
Click the line


Step 3: Click the row you want to proceed with
Depending on your keystore setup, you may need to import it or notClick to uncrypt and read the documentIcon24.png


Step 4: Click the button at the right end of the row
Result: a pop-up panel opens displaying the decrypt form, fill it.
Icon25.png


Result: the source file will be downloaded.


Step 5: Complete the source file and rename it as indicated in the CAA's naming convention
Example Source file: LBRR-LU-01-20161231-SRC-LEI11111111111111111-LEI11111111111111111.xls
Example Reply file: LBRR-LU-01-20161231-CAA-LEI11111111111111111-LEI11111111111111111.xls


Submit replies to source files

Step 1: Go back on the CAA's submission's detail and click the 'Reply' button
Icon26.png


Important: the Transmission Module checks if the file name is correct or not, as the file name of your reply must contain CAA instead of SRC (original file). If it is correct, the control status light will be green.

Filing of XBRL Solvency II reports and Narrative reports (no source files)

IMPORTANT: THESE REPORTS ARE NOT INITIATED BY SOURCE FILES 

SENDING TYPE: Solvency II Reporting (XBRL reporting)
S01 - Annual Solvency II reporting Solo 
S02 - Quarterly Solvency II reporting Solo
S03 - Day 1 Solvency II reporting Solo
S04 - Annual Solvency II reporting Group
S05 - Quarterly Solvency II reporting Group
S06 - Day 1 Solvency II reporting Group
S07 - Annual Solvency II reporting 3rd country branches
S08 - Quarterly Solvency II reporting 3rd country branches
S09 - Day 1 Solvency II reporting 3rd country branches 
S10 - Annual Financial Stability reporting Solo
S11 - Quarterly Financial Stability reporting Solo
S12 - Annual Financial Stability reporting Group
S13 - Quarterly Financial Stability reporting Group
S14 - Financial Stability 3rd country branches Individual Annual
S15 - Financial Stability 3rd country branchesIndividual Quarterly
S16 - Annual ECB reporting Solo (SII reporting with ECB-addon)
S17 - Quarterly ECB reporting Solo (SII reporting with ECB-addon)
S18 - Annual ECB reporting 3rd country branches (3CBwith ECB-addon)
S19 - Quarterly ECB reporting 3rd country branches(3CBwith ECB-addon)
S20 - Annual reporting Special Purpose Vehicles
S23 - Ad-hoc reporting

SENDING TYPE: Rapports narratifs
N01 - Rapport de révision => SENDING TYPE: Compagnie 
N02 - Rapport de gestion du Conseil => SENDING TYPE: Compagnie
N03 - Procès-verbal de l’AGO => SENDING TYPE: Compagnie 
N04 - Rapport actuariel (partie narrative) => SENDING TYPE: Compagnie 
N05 - Rapport distinct Solvabilité I (partie narrative) => SENDING TYPE: Réviseur 
N06 - Rapport distinct Solvabilité II (partie narrative) => SENDING TYPE: Réviseur 
N07 - Own risk and solvency assessment (ORSA) => SENDING TYPE: Compagnie 
N08 - First Regular supervisory report (RSR)=> SENDING TYPE: Compagnie 
N09 - Solvency and financial condition report (SFCR)=> SENDING TYPE: Compagnie 
N10 - Organigramme => SENDING TYPE: Compagnie 
N11 - Distinct Solvency 2 company report (narrative part) => SENDING TYPE: Compagnie


Submit files

Please follow the Transmission module documentation


Retrieve feedback files

 Please consult our wiki page Transmission monitoring


Automatic filing through the Sending Service

Important: Only reports which are not initiated by CAA source files may be sent through the Sending Service

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