Dissemination follow-up

Page's last update : 22 February 2024

Introduction

The objective of this module is to give you an overview of the disseminations done. The information are split between two screens:

Monitoring:

• List of the dissemination with status, date and time, type of data, and possibility to download the file
• If you click on one specific line, you have access to the dissemination details such as the distribution channel, the recipient list, the format of the file and the reference of the dissemation (subscription number and name and contract number and name)

Dashboard: Set of graphs providing statistics related to products, dissemination, dissemination status and instruments

To have access : Dissemination dashboard group

Your module is greyed out? :

To get access to this module, please ask your e-file local administrator to make you member of the Dissemination dashboard group.

How to access the Dissemination follow-up screen

Step 1: Click on the Dissemination follow-up icon

IMPORTANT: if the Transmission follow up icon is not available on your screen, you might contact the e-file administrator of your company, who will add the module to your e-file account.

Result: The monitoring tab opens

Monitoring Tab

The screen is composed by 4 main areas:

1. Dissemination list
2. Left filter panel
3. Export buttons
4. Statistics and monitoring tabs

1. Dissemination list

Refresh: real time refresh on page load (a cache refresh delay could be observed)

List of disseminations performed recently. It is sorted per date and provides you with the following information:

• Status of the dissemination

• Dissemination Date: last (aggregated) data dissemination status time (and date)
• Dissemination Type: type of data transferred (PRIIPS, MIFID, Documentary, Dynamic, Standard Static data)
• Dissemination ID: unique number identifying the dissemination
• Recipient: name of the recipient entity concerned by the dissemination
• File: icon to directly download the output of the dissemination

All columns can be filtered and sorted:

• Filter: select in dropdown list or type in the free text box. The filter can be removed thanks to the cross appearing on the right of the cell
• Sorting: small arrows in the tittle of the columns

  -One click: sort in ascending order
  -Two clicks: sort in descending order
  -Three clicks: cancel sorting

Dissemination details

Refresh: real time refresh on page load.

The screen provides you with the details of a specific dissemination and its references

• The upper part is related to the specific dissemination
• The below part provides you the references of the dissemination so that you can identify to which contract it is related
• "Export details" allows you to download the information available on the screen in a CSV file
• “Ask Fundsquare” allows you to contact Fundsquare to ask your questions about a specific dissemination

Loopback

Loopback is the process of ensuring that the static data disseminated by Fundsquare to the platforms is well integrated on their end.

On the condition that you have signed for this service the loopback is being performed against the following platforms:

• Bloomberg
• Morningstar
• Lipper
• OPVCM360
• Fundinfo
• Swiss Fund Data

The loopback report can be found within the dissemination details screen of the dissemination dashboard monitoring tab. The link to the loopback report is located just below the link to the dissemination file of your static data.

This report will show you the level of accuracy of your data in each platform the loopback was performed against, based on the latest dissemination of your static data. You will be able to check the scope of ISINs that were in scope for the loopback. The weight of the accurate data, together with the weight of the ones that were not found to be accurate on the platforms and the ones that even though they were disseminated they were ignored.

The report also gives you evidence on which ISINs the issues appeared and which were the affected fields.

The Fund Life Cycle is also enriched to show the evolution of the loopback throughout the period of one year in two separate screens. The first one is the Loopback Scope, in which you can check the evolution of the instruments’ scope by platform for which the loopback has been carried out.

The second one, which is the Data Points screen, will enable you to monitor the evolution of the accuracy of your static data per platform against which the Loopback has been performed.

Should you have any issues related to the new features please do not hesitate to contact us either via email or using the “Ask Fundsquare”, which is functionality already embedded in the dissemination details on the top right corner.

2. Left filter panel

Filter applied on the entire list

• Owner: Library owner
• Period: by default, the time frame is 2 weeks but it can be modified or extended (but is mandatory to launch the research)
• Dissemination ID: research of a specific dissemination. The result should be a unique line in the dissemination list
• Dissemination scope / jobs:

  1. Selection of one asset manager related to your company
  2. Selection of instruments (fund, sub-funds or ISIN) (by default selection of all)

To apply the filters on the list, click on the "search" button

The filter panel can be minimized by clicking on the "search" button above the panel ()

3. Export buttons

Export the data of the dissemination list in a csv format

• "Export all data": export the list of dissemination no matter the filter(s) applied on the columns.
  

Note: the filter(s) applied via the filter panel are taken into account in the export.

• "Export filtered data": export the list of dissemination with the filter(s) applied

4. Dashboard and monitoring tabs

This buttons allows you to navigate from the monitoring tab (presented in this section) and the dashboard tab (presented in the next section). Before opening the dashboard tab, you have to select one Owner in the filter panel

Statistics Tab

The metrics tab provides you with KPIs and quantitative data related to your disseminations

These data are related to instrument, dissemination or recipient. The list of graphs available are:

Instruments in scope vs. disseminated Dissemination Done vs. Errors Instruments in scope vs. disseminated Total number of successful disseminations / month Number of instruments per Data Type Number of disseminations per Data Type Total number of instruments / month in scope for dissemination

Graph linked to instruments

1. Instruments in scope vs. disseminated

Refresh: once per day at 01:04 am

Scope: Evolution of total set of instruments within 12 last months

Filter: The graph can be filtered by products

2. Dissemination Done vs. Errors

Refresh: real time refresh on page reload (a cache refresh delay could be observed)

Scope: Number of dissemination successful vs number of dissemination in error

The number in the center of the graph

Filter: 2 filters can be applied:

1.Periodicity: filter on the time frame you want to see (from current month to the entire year)
2.Status: Done or error

Additional information: The figure in the center of the graph indicates the total number of dissemination (depending on the status displayed)

3. Instruments in scope vs. disseminated

Refresh: once per day at 01:04 am

Scope: Details about the total set of instruments and the instruments effectively disseminated

Filter: The graph can be filtered by periodicity (from current month to the entire year)

Additional information: The information displayed reflects the information displayed in the graph 1 (Evolution of total set of instruments within 12 last months).

• For current month and last month views:

- The figure "in scope" is the total number of instruments. It is equal to the respective bar on the first graph (orange+green)
- The figure "disseminated" is the total number of instruments disseminated. It is equal to the respective green bar on the first graph (orange+green)

• For last 3 months, last half year and one year last month views:

- The figure "in scope" is the total number of instruments. It should remain the same unless instruments have been added or withdrawn from the contracts
- The figure "disseminated" is the sum of instruments disseminated during the time frame selected

Graph linked to disseminations

Total number of successful disseminations / month

Refresh: real time refresh on page reload (a cache refresh delay could be observed)

Scope: Number of dissemination successfully delivered

Filter: No filter applicable

Graph linked to data types

Number of instruments per Data Type

Refresh: once per day at 01:04 am

Scope: Split of the instruments depending on the data type

Filter: 2 filters can be applied:

1.Periodicity: filter on the timeframe you want to see (from current month to the entire year)
2.Data types: PRIIPS data, MIFID data, Documentary data, Dynamic data, Standard Static data

Additional information: The figure in the center of the graph indicates the total number of instruments (depending on the data types selected)

Number of disseminations per Data Type

Refresh: real time refresh on page reload (a cache refresh delay could be observed)

Scope: Number of disseminations split per data type

Filter: 2 filters can be applied:

1. Periodicity: filter on the timeframe you want to see (from current month to the entire year)
2. Data Types: PRIIPS data, MIFID data, Documentary data, Dynamic data, Standard Static data

Additional information: The figure in the center of the graph indicates the total number of disseminations (depending on the data types selected)

The information displayed reflects the information displayed in the graph 4 (Total number of successful disseminations / month), if all data types are displayed (no product filter)

Total number of instruments / month in scope for dissemination

Refresh: once per day at 01:04 am

Scope: Total number of distinct instruments in contracts and evolution in time

Filter: No filter applicable