E-file – Disclosure management to investors

Home page

Introduction

The “Disclosure management to investors” module is a new application available to you through e-File, which will eventually replace the existing “Dissemination set up” module that you are already familiar with.

This short guide aims at presenting you with the basic functions of the module -even though, as you will soon realize, it is designed with simplicity and intuitiveness in mind.

We hope you enjoy the new application as much as we do. For any feedback or inquiries, please do not hesitate to contact us at:

• dissemination@fundsquare.net
• funddatasupport@fundsquare.net

Accessing the module module

Log in to e-File: https://www.e-file.lu/e-file/

Once connected, scroll down to the “Settings” section and select “Disclosure management to Investors”:

Presentation of the interface

Dissemination Contracts level (Actor main view) – Overview

Once connected to the module:

a) Provided that your account is linked to several Actors, you will be prompted to select one through the dropdown list at the top left (highlighted) part of the screen, as shown below:

Once you select the appropriate actor, the dissemination contracts linked to the corresponding Actor will appear:

b) If your account is linked only to one Actor, the application will immediately start loading the data relevant to your portfolio. Please wait until the loading symbol is no longer visible:

Once the data is loaded, you will be presented with your (actor level) account overview. All dissemination contracts associated with it should appear:

In either case, the associated contracts are visible on the left side of the screen:

The overview also includes some basic information (Type of data, ID, Status, etc.):

In order to see the dissemination lists that are linked to a contract, click the corresponding “+” button:

You can also expand all contracts to view all the associated dissemination lists:

Note how the field “ID” now refers to both contracts and lists:

You can sort the displayed contracts by:

• name of Contract-Subscription
• ID (based on contract ID)
• Recipient list
• Recipient list ID
• Last dissemination date

Simply hover over the corresponding field (it will highlighted in blue) and click repeatedly for increasing/decreasing/initial order according to your liking:

By clicking on the button, you can open a panel with indications/hints on the data shown:

The indications “DISSEMINATION CONTRACTS” and “SUBSCRIPTION MATRIX” at the top right corner state whether you are currently at actor level (“DISSEMINATION CONTRACTS”) or at contract level (“SUBSCRIPTION MATRIX”). Once on contract level, you can go back to the actor level by clicking on “DISSEMINATION CONTRACTS”:

Dissemination Contracts level (Actor main view) - Filters

In order to filter the data displayed, you can click on the button. This will allow you to select several filters:

You can then:

• apply the filters by clicking (alternatively pressing enter after input)
• reset them by clicking

Dissemination Contracts level (Actor main view) – Actions

In order to show the list of actions applicable to a contract, click the action button on the right. The following buttons will appear, which correspond to:

• “Export reports” - This allows you to download report files for the contract (more details below)
• “Open dissemination matrix” - This allows you to see all the dissemination lists that are linked to the contract in detail

If you have expanded a contract and the dissemination lists are now visible, click the action button of a list. The following buttons will appear, which correspond to:

• “Export reports” - This allows you to extract the reports available for the dissemination list
• “Set status as active”/ “Set status to temporary suspension” - This activates/deactivates the list
• “Open matrix for this subscription” - This opens the subscription matrix (more details below)
• “Consult subscription details” - This shows various information related to the dissemination list