View source for E-file – Disclosure management to investors

<div style="text-align: right; direction: ltr; margin-left: 1em;">[[Welcome_to_e-file_and_Fundsquare_FAQ|Home page ]][[File:Home.png|Return homepage|link=Welcome_to_e-file_and_Fundsquare_FAQ]]</div>

= Introduction =


The “Disclosure management to investors” module is a new application available to you through e-File,
which will eventually replace the existing “Dissemination set up” module that you are already familiar
with.

This short guide aims at presenting you with the basic functions of the module -even though, as you will
soon realize, it is designed with simplicity and intuitiveness in mind.

We hope you enjoy the new application as much as we do.
For any feedback or inquiries, please do not hesitate to contact us at:
* dissemination@fundsquare.net
* funddatasupport@fundsquare.net





= Accessing the module module =

Log in to e-File: '''https://www.e-file.lu/e-file/'''


[[File:Access E-file.PNG|600 px]]


Once connected, scroll down to the “Settings” section and select “Disclosure management to Investors”:


[[File:Setting.PNG|600 px]]




=Presentation of the interface=



==Dissemination Contracts level (Actor main view) – Overview==

Once connected to the module:

a) Provided that your account is linked to several Actors, you will be prompted to select one through the dropdown list at the top left (highlighted) part of the screen, as shown below:

[[File:Once connected to the module.PNG|600 px]]


Once you select the appropriate actor, the dissemination contracts linked to the corresponding Actor will appear:

[[File:Once you select the appropriate actor.PNG|600 px]]


b) If your account is linked only to one Actor, the application will immediately start loading the data relevant to your portfolio. Please wait until the loading symbol is no longer visible:

[[File:If your account is linked only to one Actor.PNG|600 px]]


Once the data is loaded, you will be presented with your (actor level) account overview. All dissemination contracts associated with it should appear:

[[File:Once the data is loaded.PNG|600 px]]


In either case, the associated contracts are visible on the left side of the screen:

[[File:In either case.PNG|600 px]]


The overview also includes some basic information (Type of data, ID, Status, etc.):

[[File:The overview also.PNG|600 px]]


In order to see the dissemination lists that are linked to a contract, click the corresponding “+” button:

[[File:In order to see the dissemination.PNG|800 px]]


You can also expand all contracts to view all the associated dissemination lists:

[[File:You can also expand.PNG|200 px]]


Note how the field “ID” now refers to both contracts and lists:

[[File:Note how the field “ID”.PNG|600 px]]


You can sort the displayed contracts by:
*name of Contract-Subscription
*ID (based on contract ID)
*Recipient list
*Recipient list ID
*Last dissemination date

Simply hover over the corresponding field (it will highlighted in blue) and click repeatedly for increasing/decreasing/initial order according to your liking:

[[File:Recipient list.PNG|250 px]]


By clicking on the [[File:Legend.PNG|border]]button, you can open a panel with indications/hints on the data shown:

[[File:Contract List Legend.PNG|600 px]]

The indications “DISSEMINATION CONTRACTS” and “SUBSCRIPTION MATRIX” at the top right corner state whether you are currently at actor level (“DISSEMINATION CONTRACTS”) or at contract level (“SUBSCRIPTION MATRIX”). Once on contract level, you can go back to the actor level by clicking on “DISSEMINATION CONTRACTS”:

[[File:Dissemination Contracts.PNG|600 px]]



==Dissemination Contracts level (Actor main view) - Filters==

In order to filter the data displayed, you can click on the [[File:Filter Button.PNG|border]] button.
This will allow you to select several filters:

[[File:Several filter.PNG|600 px]]

You can then:
*apply the filters by clicking [[File:Apply filter.PNG|border]] (alternatively pressing enter after input)
*reset them by clicking [[File:Reset filter.PNG|border]]



==Dissemination Contracts level (Actor main view) – Actions==

In order to show the list of actions applicable to a contract, click the action button [[File:Apply filter.PNG|border]] on the right.
The following buttons will appear, [[File:Open Matrix Diss.PNG|border]] which correspond to:
*“Export reports” - This allows you to download report files for the contract (more details below)
*“Open dissemination matrix” - This allows you to see all the dissemination lists that are linked to the contract in detail
If you have expanded a contract and the dissemination lists are now visible, click the action button of a list. The following buttons will appear, which [[File:Open Matrix Sub.PNG|border]] correspond to:
*“Export reports” - This allows you to extract the reports available for the dissemination list
*“Set status as active”/ “Set status to temporary suspension” - This activates/deactivates the list
*“Open matrix for this subscription” - This opens the subscription matrix (more details below)
*“Consult subscription details” - This shows various information related to the dissemination list



==Dissemination Contracts level (Actor main view) – Contract reports==

Under your (actor level) account overview, you can extract reports on a contract level.
Simply click the action button [[File:Action Button.PNG|border]] and then the [[File:Extract Button.PNG|border]] button.
A panel will appear showing you the reports that are available, depending on the data type of the contract:
*Documentary data :
  o Export (extracts the subscription matrix)
  o Audit (tracks the instruments disseminated)
  o Country-Language Matrix (shows the countries and languages that are associated with the dissemination)
*Dynamic Data :
  o Export (extracts the subscription matrix)
*Standard Static Data :
  o Export (extracts the subscription matrix)
  o Dissemination Audit (tracks the instruments disseminated)
  o Scope evolution report (tracks the scope updates)
*MIFID Data :
  o Data recipient report (tracks the recipient updates on the dissemination lists)
  o Dissemination Audit (tracks the instruments disseminated)
  o Scope evolution report (tracks the scope updates)
*PRIIPS Data :
  o Data recipient report (tracks the recipient updates on the dissemination lists)
  o Dissemination Audit (tracks the instruments disseminated)
  o Scope evolution report (tracks the scope updates)



==Subscription matrix level (Dissemination lists per contract) - Overview==


As mentioned above, once you click on the “Open subscription matrix” button [[File:Matrix Boutton.PNG|border]] of a contract, all dissemination lists linked to the contract will appear. The list of instruments in your dissemination universe will also show:

[[File:Push Documentary.PNG|600 px]]

The main information of the contract appears on top:

[[File:Push Doc FSQ.PNG|400 px]]

The dissemination universe is the range (i.e. scope) of instruments that can be included in your dissemination lists. This will eventually have an impact on the amount of instruments included in the dissemination files:

[[File:Universe.PNG|500 px]]


Each dissemination list has its main information displayed as a header:

[[File:Standard Client.PNG|150px]]


Analyzing the header:
* [[File:Standard Client List.PNG|150px border]]: Shows the name of the dissemination list
* [[File:Temporary suspension.PNG|border]]:Shows the current status of the dissemination list (whether it is active or suspended)
* [[File:Capture0-0.PNG|border]]: Shows the number of included instruments in a dissemination list before and after a change (NB: if both numbers are the same then it means no change has been done)
* [[File:Point-point.PNG|border]]:Pressing the action button will cause the following buttons [[File:Export Report.PNG|border]] to appear, allowing you to proceed with the actions below:
   o “Export reports”, to extract reports related to a dissemination list
   o “Set status as active”/ “Set status to temporary suspension”, to activate/deactivate the dissemination list
   o “Consult subscription details”, to show various details related to the dissemination list